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5 Free Wedding Planner Software Options to Manage Your Big Day

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When my mother got married, she wanted a small wedding with only her closest family members in attendance. She always told me that big weddings weren’t her thing and that the intimacy of a smaller wedding appealed to her. This was back in the early nineties and since then, even smaller weddings would benefit from the use of wedding planner software. Whether you need to organize the decorations, keep track of the guests, or ordering the tuxes and wedding gown, this software will make the process much more streamlined.

Wedding Planner Software

If you aren’t looking to invite the entire town a free wedding software option may suit your needs just fine.

Free Wedding Planner Software

This list includes wedding specific software as well as general event management software so you can decide which type of system will better suit your needs while organizing every attendee and bouquet that will be there.

(Software options are listed in alphabetical order)

1. AllSeated

AllSeated is a free event planning software geared specifically for wedding planning. It covers venue mapping, caterer management, vendor management, guest lists, and every other core feature you would expect from a wedding planning software.

If you aren’t familiar with wedding planning software and you want to learn more about how to use AllSeated, the creators also offer a course for becoming certified in using their system proficiently.

What’s more, All Seated has been promoted by multiple publications including Buzzfeed, Bridal Musings, and Southern Bride. AllSeated is the ideal system for the beginner wedding planner or less-than-tech savvy bride thanks to all of the support, classes, and tutorials offered by the vendor.

Features:

  • Floor Plans/3-D Mapping
  • Venue Management
  • Guest Management
  • Catering Management
  • Vendor Management
  • Wedding Timelines
  • Floor Plan Templates
  • Reporting

Pros:

  • Attractive user-interface
  • Intuitive templates
  • 24-hour software support

Cons:

  • Website sometimes loads slowly
  • Poor Android and iOS apps

Used AllSeated? Leave a review!

2. Seating Arrangement

Although Seating Arrangement may not have the most aesthetically pleasing user-interface in this list of wedding planning software, it has all of the core features you will need bring the big day together.

Seating Arrangement will help you track your guests, search for and manage vendors, collaborate with other planners, arrange a floor plan, and automatically back up every aspect of your plan. Seating Arrangement is perfect for a bride or a wedding planner who isn’t worried about aesthetics and simply wants straightforward functionality from their software.

One of the caveats of this free system is the lack of consistent live support, which is the case for most free software options. In lieu of this, Seating Arrangement offers a support forum for you and other users to post your concerns and discuss issues.

Features:

  • Floor Plans
  • Guest Management
  • Catering Management
  • Vendor Management
  • Reporting

Pros:

  • Free software tutorials
  • Automatic backups

Cons:

  • Plain user-interface
  • Lacks live support

3. The Wedding Planner

The Wedding Planner is an aesthetically pleasing wedding planner app that includes guest list management features, budget planning, floor plan mapping, and to-do lists to help you stay organized.

The only drawback is its compatibility. The Wedding Planner is an app made for Windows devices only, including computers, tablets, and smartphones. It also limits compatibility to the two latest Windows operating systems: Windows 8 and Windows 10.

These limits are unfortunate for Mac and Linux users, however if you are tech savvy, a simple virtual machine will solve your compatibility issues by dual booting Windows on an otherwise non-Windows device. This software is best for those looking for easy, pre-made templates and layouts, so long as they are running a Windows device.

Features:

  • Multiple Wedding Plan Management
  • Pre-loaded and Customizable To-Do Lists
  • Budget Planning
  • Guest Management
  • Floor Plan Mapping
  • Address Book

Pros:

  • Attractive user-interface
  • Easily accessible on desktops as well as mobile devices

Cons:

  • Lack of compatibility

Other Free Event Software Options

If these wedding-specific planning options aren’t exactly what you are looking for, there are plenty of other free event management software options which offer wedding-friendly features.

4. Open Source Event Manager

If you can get past the professional and business-ey feel of OSEM, you will find that this open-source event management software has a lot under the hood to offer brides-to-be and wedding planners.

The features are geared more towards a conference type of event, but many of them are easily co-opted for wedding planning, such as registration/RSVP, venue management, scheduling, email management, and tracking systems. All of these features are used by wedding planners on traditional wedding planning software.

Plus, if you are tech savvy, the beauty of open-source software is the ability to adjust the software source code to fit the needs of your event. OSEM is a solid free and open-source software choice if the free wedding planning software wasn’t for you. As is the case with most open-source systems, if you are not tech savvy, I would recommend looking into simpler software.

Features:

  • Guest Management
  • Venue Management
  • Scheduling
  • Tracking and Reporting
  • Email Management

Pros:

  • Thorough reporting
  • Customizable through source code

Cons:

  • Lack of specific wedding features such as wedding timelines or sub-events

5. RSVPify

RSVPify is a powerful event management tool that has all of the core features you will need to bring your wedding day together, but it does have its limits. In order to remain free, your RSVP list must remain under one-hundred attendees. So if you are planning on organizing a relatively smaller wedding, RSVPify may interest you.

The free edition for RSVPify offers guest management, customization options, catering management, and many others. One other caveat to using the free version is the lack of “sub-events” planning, such as bridal showers and rehearsal dinners, which is offered under their paid version starting at a one-time charge of $35 for one event.

Features:

  • Guest Management
  • Catering Management
  • Email Management
  • Tracking and Reporting
  • Floor Plans
  • Website Customization
  • iOS Mobile App

Pros:

  • Versatile mobile app for planning on the go
  • Wedding-specific features such as sub-events or wedding themes

Cons:

  • Limits on free software such as RSVP limits

More on weddings

Now that you have settled on a free planning software system, perhaps you need more ideas on how to make your wedding one for the books! Here are a few Capterra blog posts on weddings and events that will help you find the inspiration that you need:

Have you used any of the systems listed above? Are there any free software options that we missed? Be sure to let us know about them in the comments below!

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

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About the Author

Nick Morpus

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Nick Morpus is a Content Writer for Capterra, a free resource that matches buyers and sellers of business software. He has a background in politics, economics, and journalism, which he dedicates his off-time to contributing his thoughts to other political sites. In his free-time he enjoys reading, drawing, photography, playing guitar, writing, and cooking.

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