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4 Corporate Event Planning Software Options Compared

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When I was first hired here at Capterra, the long lists of software in our directories were intimidating for me. There were so many systems to choose from, sometimes hundreds in each list, making it hard to decipher which ones were better than others. I have since learned what makes one platform better than another, but not everyone has the time to go through the nuances of each and every software option on the market, especially when you’re busy.

I have compared the two most popular event management software options in the past, but sometimes “popular” software isn’t exactly what you need. There are grey areas that Eventbrite and Cvent are not always able to fill.

Corporate Event Planning Software Comparison

This chart is meant as a quick resource to compare the six major features (attendee management, client management, meetings, reporting, ticketing, and vendor management) of corporate event management software. These six features were chosen based on potential overlap in our longer list and because these functions are ones used by almost any corporation.

The following list is a more in-depth look at the benefits and drawbacks between EventPro, rsvpBook, Planning Pod, and EventsAir. There were many event planning systems to choose from, but these four were chosen based on their specific tiers made specifically for corporations.

1. EventPro

EventPro markets itself as an “all-in-one” software solution for corporate event planning, including catering and venue management features on top of its event platform. The first thing that stood out to me about EventPro was the software’s unappealing user interface. The blocky and grey and white UI reminded me of Microsoft Office circa 1998.

Another significant drawback for EventPro is the lack of a ticketing system, which is crucial for any event. As long as you are looking for an event planning software with a predisposition for data, rather than for interactions with attendees at the events, EventPro is fit for your corporation.

The goal of EventPro is to promote efficiency, track all numbers and assets, and keep your events organized. As far as data is concerned, EventPro excels as a corporate event management software.

Features:

  • Attendee Management
  • Badge Management
  • Catering Management
  • Client/Customer Management
  • Conferences/Seminars
  • Conventions
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Meetings
  • Registration Management
  • Room Block Management
  • Space/Room Setup
  • Sponsorship Management
  • Trade Shows
  • Travel Management
  • Weddings/Parties

Pricing: Determined based upon the needs of the client

Capterra User Rating: 4 out of 5 stars

Pros Summary:

  • Stacked features list
  • Data focused
Cons Summary:

  • Lacks social promotion features
  • Unappealing user-interface

2. rsvpBOOK

I’ve mentioned rsvpBOOK in other event software posts, but they haven’t gotten the full review that they deserve. What’s most impressive about rsvpBook is their loaded features list (which checks every box on our list) and it’s affordable pricing system. Their software is extremely versatile when applied over different industries, including nonprofits, churches, and in this case, corporate events.

rsvpBOOK takes the professional tone of other corporate event software options and puts a more user-friendly touch on their user-interface, their social media integration, and event page creation.

Features:

  • Attendee Management
  • Badge Management
  • Catering Management
  • Client/Customer Management
  • Conferences/Seminars
  • Conventions
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Meetings
  • Registration Management
  • Room Block Management
  • Social Promotion
  • Space/Room Setup
  • Sponsorship Management
  • Surveys and Feedback
  • Ticketing
  • Trade Shows
  • Travel Management
  • Weddings/Parties

Pricing: $2.95 per registrant

Capterra User Rating: 5 out of 5 stars

Pros Summary:

  • Stacked features list
  • User-friendly interface
  • Relatively affordable price
Cons Summary:

  • Minor price increase according to recent customer reviews 

3. Planning Pod

Planning Pod’s transparency impressed me because each one of their features is on display for prospective buyers to explore. Some software vendor sites skimp on details and examples of their software in action. After going through their site I had a comfortable idea of what they had to offer. However, their features list was not as robust as others on this list.

Planning Pod offers the basics of an event management platform, except for social media promotion tools. While this system has plenty of integration capabilities with Google, Salesforce, and MailChimp, the lack of any social media integration comes across as a missed opportunity.

One detailed user review brought up concerns about the ease of searching for vendor information and contracts. Whether this experience was an isolated incident (the term “user friendly” can be relative based on the working knowledge of a user) or an overall issue with the software, take this into consideration.

Features:

  • Attendee Management
  • Client/Customer Management
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Registration Management
  • Room Block Management
  • Space/Room Setup
  • Ticketing

Pricing: $29.99 per month (there are cheaper tiers, but considering the greater needs of corporations, the “Ten Active Event” option seems like a good starting point)

Capterra User Rating: 4 out of 5 stars

Pros Summary:

  • Appealing user-interface
  • Transparent on what it offers
  • Affordable pricing
Cons Summary:

  • Short features list
  • Lacks social promotion features
  • Potential usability issues

4. EventsAir

Similar to rsvpBOOK, EventsAir has a fully stocked features list and a clean user-interface, but also pushes its focus on data, like EventsPro. It is a “best of both worlds” solution for those looking for features, clean aesthetics, and in-depth data tracking for their event management software.

One drawback to EventsAir comes from one of our user reviews which details the lack of speed when using the software. This may be explained by a whole host of factors, including areas with slower internet connections than others, overall internet speed of the user, or it may just be the EventsAir servers. That being said, this user recommends this system to anyone with a regularly filled event schedule.

Features:

  • Attendee Management
  • Badge Management
  • Catering Management
  • Client/Customer Management
  • Conferences/Seminars
  • Conventions
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Meetings
  • Registration Management
  • Room Block Management
  • Social Promotion
  • Space/Room Setup
  • Sponsorship Management
  • Surveys and Feedback
  • Ticketing
  • Trade Shows
  • Travel Management
  • Weddings/Parties

Pricing: Determined based upon the needs of the client

Capterra User Rating: 4 out of 5 stars

Pros Summary:

  • Stacked features list
  • Clean user-interface
  • Data driven
Cons Summary:

  • Potential speed issues

More on corporate event software?

Software purchases, especially software fit for the corporate world, are a large commitment to make and you’ll need all of the information you can get before making a decision. Hopefully this list has made that choice easier for you.

What if you aren’t ready to commit to a paid software option?

Check out these free alternatives pieces:

Have you used any of the options listed above? Be sure to leave a review on our page!

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

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About the Author

Nick Morpus

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Nick Morpus is a Content Writer for Capterra, a free resource that matches buyers and sellers of business software. He has a background in politics, economics, and journalism, which he dedicates his off-time to contributing his thoughts to other political sites. In his free-time he enjoys reading, playing guitar, writing, cooking, and dominating the world of video games.

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