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The Top 11 Free Event Management Software

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Update 5/22/2017: This piece has been updated to reflect comments and new software options discovered since the article first went live.

We all have our favorite four-letter words.

Mine is “free.”

Free things brighten anyone’s day, whether it’s the snacks stocked in the Capterra fridge or event management software.

free event management software

Finding the latter for free, when it works well and meets your event planning needs, can save you precious dollars and from using a few other four-letter words.

Here’s our list of the top free event management software out there:

Free/Freemium Options

1. 123ContactForm

Free event management software: 123ContactForm

In its free version, this platform creates event registration forms. For one user, it includes five forms, with up to 10 fields in each. You are also limited to collecting 100 submissions each month.

To get payment integration, you’ll have to upgrade to the Platinum or Diamond versions.

The good news is 123ContactForm integrates with WordPress and a number of other publishing platforms, as well as Facebook, Twitter and Hootsuite.

Features:

  • Web forms
  • Custom branding
  • Notifications
  • Data management
  • Event schedules
  • Third party app integration
  • Multilingual access

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2. eventsbot

free event management software

Event management on the EB Basic level is completely free. It’s robust for a free version, and includes a wide range of features, including event registration, an event page, and up to 500 email invitations.

Plus, you have options to collecting payments, which can go directly into your Paypal account. You’ll also be able to track progress and produce reports.

To get automated invoices and online payments, customize your event page’s look and remove ads, or offer an offline payment option, you’ll have to upgrade to the premium version, which has a 2% per ticket fee (which can be added to the ticket price).

Features:

  • Custom branding
  • Ticketing
  • Data management
  • Event schedules

3. EventLeaf

2015-10-09_11_37_54-Free_Event_Management_Software_[_EL7-FRE_]

Whether you want to host offline native software or run your event management system online, Jolly Tech has you covered with its free edition of EventLeaf. If you are running a PC with Windows Vista or higher and accept no warranty or tech support, you will be able to enjoy the benefits of EventLeaf.
Jolly Tech’s new free event management software is an updated version of their own “EventTrack” which was solely an online platform, but which can now be run offline on your system at your command. All of the old features, such as on-site event attendee registration and badge creation, have been retained with a newer, more polished look.

Features:

  • Ticketing
  • Custom branding
  • Event schedules
  • Email marketing
  • Data management
  • Registration restrictions
  • Social media integration
  • Website integration
  • Badges
  • RFID support
  • Mobile access

4. Evite

free event management software

If all you need is an invitation and RSVP system, the free version of Evite will fit the bill. The ad-supported option has a limit of 750 invitations, with a large selection of designs.

The premium version (price varies based on number of guests) allows you to customize invitations.

Features:

  • Email invitations
  • Custom branding
  • Pre-made design templates

5. RSVPify

RSPVify

RSVPify may be geared towards weddings, as advertised on the main page, however it is easily adaptable to any type of event. This option offers a free plan which covers up to 100 RSVPs, a custom URL, customization options, data imports, and many other features.

To unlock unlimited RSVPs, unlimited guest tracking, and high-end features you have to upgrade to a paid plan starting at$35 for a single event or $59 per month for ongoing planning.

Features:

  • 100 free RSVPs
  • Custom branding
  • Custom URL
  • Attendee surveys
  • Email notifications
  • Data management
  • Mobile Access

6. Seating Arrangement

free event management software

Specifically geared to planning a wedding, Seating Arrangement does more than just manage table space. It will be useful to any planner working on a banquet or dinner event.

You can use it to manage the guest list and menu options, sort guests by preferences like age or social group, track RSVPs, and print place cards. Its web-based design lets you work on your event from multiple locations.

Features:

  • Floor plan design
  • Guest list management
  • RSVP tracking
  • User collaboration

Open Source Options

7. ConfTool

free event management software

VSIS ConfTool, ConfTool’s open source system, is available through a free license for noncommercial events. It is intended for academic and non-professional event planners.

For up to 150 participants, it offers a customizable registration form, file uploading and online submissions, and online review forms. At a conference, you can use it to check in attendees.

For payment processing other than cash, check, or bank transfer, you’ll need the pro edition.

Features:

  • Online registration
  • Custom branding
  • Data management

8. Odoo

free event management software

Odoo’s open source event app has a slew of features for every stage in the event planning process.

You can create event pages with a user-friendly editor and make agendas for each event. Sell tickets online at multiple levels, promote using automated emailing and social media integration, and track site success with Google Analytics.

Odoo also offers SEO tools and landing pages and integrates fully with the rest of the Odoo suite of apps.

Features:

  • Ticketing
  • Events schedule
  • Social media integration
  • Email marketing
  • Google Analytics integration
  • Sponsor management

9. Open Conference Systems

free event management software

This tool was created for scholarly conferences. With OCS, you can create a conference website, call for paper submissions, post papers in a searchable format, and register participants.

After the conference has come and gone, it also has online discussion abilities to keep the conversation going.

Features:

  • Custom branding
  • Registration

10. OpenConferenceWare

free event management software

For those who are particularly tech-savvy, OpenConferenceWare requires a Rails application.

It’s customizable, and is a platform where anyone can list sessions for an event, create and update proposals, subscribe to a feed, show rooms, and create a profile. Administrators can create and change events, set proposal deadlines, and manage rooms and sessions.

Features:

  • Events schedule
  • Room block management
  • Session management
  • Event attendee surveys

11. Open Source Event Manager

free event management software

OSEM has a broad array of capabilities in an open source format.

With it, you can build a website for your event and a detailed schedule for attendees with session information pages as well. Attendees can use it to register and submit proposals, while planners can track everything from registrations to venues to sponsorship in the administrator dashboard.

Features:

  • Sessions management
  • Registration
  • Events schedule
  • Data management
  • Custom branding

Bonus List: Pass the Fees to Attendees

Beyond the purely free software out there, there is also software that forwards the cost to event guests, making the software itself free for you. Below is a comprehensive list of these systems. Most are totally free for events that don’t charge admission, but have fees for paid events that can be rolled into the ticket price.

Standard features include event websites, online registration, payment processing, email communication, social media integration, and analytics. They also tend to be easy-to-use, but not customizable.

Here are the 13 software options in this category (free for free events are marked with an *):

  • Brown Paper Tickets: $0.99 + 3.5% of the ticket price, which includes Brown Paper Tickets’ credit card processing—event managers who use their own payment processing get 2.5% back
  • Eventbee*: $1 to $3 per ticket, depending on features, plus payment processing fees
  • Eventbrite*: 2.5% of the ticket price plus $0.99 per ticket, plus a 3% payment processing fee, but your attendees pay only the 3% processing fee (not those related to ticket price) if buying through one of Eventbrite’s mobile apps
  • Eventgrid*: 2% online ticket fee, plus 2.9% + $0.30 credit card processing fee
  • Eventzilla*: $1.25 per attendee plus processing fees
  • Picatic: 2.5% plus $1 per ticket for the service then 2.9% + $0.30 per credit card transaction
  • PlanetReg*: $0.50 + 2% of the cost of each registration, (capped at $9) plus processing fees
  • rsvpBOOK: $2.95 to $3.95, or $1.99 for nonprofits, depending on look and feel, plus processing fees
  • Ticketbud*: $0.99 + 2% per ticket, plus card processing (2.9% for the Ticketbud system)
  • Ticketleap*: 2% + $1 for online sales, plus 3% credit card processing fee if you use Ticketleap Payments (you pay your own processing fees separately if you use PayPal or Authorize.net), no fee for onsite sales
  • UTicketIt*: 2% of ticket value + $.99 per ticket, plus 2.9% + $0.30 per transaction to process payments
  • ZapEvent*: $1.30 per registration plus 4.9% of the order total if PayPal is used, otherwise there will be additional fees from your credit card processor
  • Bizzabo: Pricing for Bizzabo ticketing is flexible and under the control of the event manager running the software.

More?

If you want to learn more about how much event management software costs across the spectrum, check out our complete pricing guide.

And did we miss any free and open source options? Please let us know in the comments.

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

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About the Author

Nick Morpus

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Nick Morpus is a Content Writer for Capterra, a free resource that matches buyers and sellers of business software. He has a background in politics, economics, and journalism, which he dedicates his off-time to contributing his thoughts to other political sites. In his free-time he enjoys reading, playing guitar, writing, cooking, and dominating the world of video games.

Comments

Bizzabo also provides users with the ability to pass registration costs on to attendees.

Our flexible fees allow organizers to pay the fees themselves, pass them on to attendees, or split fees between themselves and attendees.

OpenConf is a peer-review, conference, and abstract management web application that has been used by thousands of events in over 100 countries. The Community Edition is free to use for events supporting themselves. See http://www.OpenConf.com for more information.

Hi David,

Thanks so much for your comment–I don’t know how I missed Bizzabo, when I read your blog on a regular basis! I’m happy to add it to the list.

Hannah

Thank you for including Event Track from Jolly Events, Hannah. We also have a full event registration solution now, branded as Eventleaf. There are both offline (desktop) and online versions of the software – and some really powerful features like:
– Register event attendees online or on-site
– Register quickly by scanning driver’s license or business card
– Register attendees for specific seminars or sessions
– Print professional name badges
– Scan and verify badges with barcodes or RFID tags

Oh, and there is a free edition of course.

Your Information on Event management Software was useful

The information was very helpful. Thanks for sharing. One of my companies manages various events, so this might come in handy.

Great article, thanks for posting! Having tried quite a few of the products on this list alone, I found that many were a bit too clunky for the type of work I needed to get done. If you’re looking for something a little lighter, I would recommend checking out RSVPify: https://rsvpify.com/

Though they seem to be more wedding oriented, the functionality extends for any type of event. My only complaint is that the free version only supports 100 responses, but the subscription cost is affordable.

Dryfta is the new kid on the block. It is the free, organiser-friendly event management platform. Use it to capture event data & measure event ROI, sell tickets (no service fees), create event website & native mobile apps, add schedules & let attendees check-in to sessions, design badges & retrieve leads for exhibitors, segment attendees & create email campaigns, share real-time reports with multiple teams, among other things.

Hi, thanks for posting this list. I help to run a group which organises regular social events. We currently have a facebook Group page to create events and send out invitations, and where members can log into the group and see what’s on, as well as post and organise events themselves. There are some members of the group who do not ‘do’ facebook for whatever reason, any suggestions for free & open source event management web-based packages which could replicate these tasks, and would be able to integrate with facebook so that events could be created in facebook and then automatically be published on the event management system?

Hi Jonathan,

Evite seems to have that functionality, but it looks like it’s only one way (Evite to Facebook, not the other way around): http://help.evite.com/customer/portal/articles/381652-for-a-free-invitation-how-do-i-invite-my-facebook-friends-or-post-my-event-on-facebook-

Similarly, Eventsbot seems to do this: http://www.eventsbot.com/blog/new-features-added-on-eventsbotcom-2/

As does Eventleaf: http://www.eventmanagerblog.com/eventleaf-online-event-registration-review/

It looks like Odoo may support this feature in the future through a third party app: https://zapier.com/zapbook/facebook-pages/odoo/

Very informative article. I am still really in need of a system that will work for a ‘sip and paint’ type of business. It needs to allow me to create unique invites to give to hostesses who can then forward to their invitees. Invitees need to be able to register and pay for that specific party. Hostesses need to be able to log in to review their invite list and party progress. I need to be able to create numerous unique party invites at one time, and give the hostesses the unique ‘party codes’ to pass on to their guests so the guests can get more party information and register (pay). I know these exist because I’ve seen them on other sites, but have found the paint and sip market to be filled to the brim with ‘consultants’ who choose not to freely share even a feature without payment. I’ve been searching for quite a while. Any assistance would be appreciated!!! BTW this is NOT a sip and paint business but something similar.

New conference management system from Czech republic univerisites in cooperation with Germany uni is http://www.proconfer.com – very easy, some special features (reviewer’s rating, autosending papers to conferences of same topics,..) and they have free pricing for small conferences (below 100 attendees)

I want to add free video invitations platform: https://inviter.com/. Using this you can manage RSVP’s, how many members attend and also allows to send reminders to your guests. The other features are call to action buttons, calendar integration and also have number of customized templates.

Does anyone have any good options for guest list management? I am with a nonprofit and we do a sitdown gala once a year, in which major sponsors purchase tables. I would like to be able to send them a link for them to input their own Guest lists. Currently they send me their guest lists via email, and someone has to manually input them into a spreadsheet

Hi,

I have a church camp coming up and I would like to introduce an online registration portal for the participants. I would prefer it if it is open source. I also have the intention of hosting the webpage and database locally from my computer. Please recommend a software for me. Thank you.

Excuse me but none of these are free.

Hi,
I’m an event manager working for not-for-profit organisations.
I need a affordable events programme that can allow for inputting of excel guests lists into the system to begin with, enable all types of reports, updating on payments, table hosts, seating plans etc, which one would you recommend? Thanks

Hi,

Thanks for sharing very useful informative article…

Great article! I also wanted to add another tool to the list, http://www.whennow.com. WhenNow is a free online ticketing and registration platform. It’s super easy to use and there are NO buyer fees! They also have social sharing, mobile attendee check-in, and analytics reporting.

As for having some of the lowest transaction fees, there’s a cool price calculator to see how they stack up against other big companies like EventBrite, Ticket Spice, and others.

I would like to suggest one more online event planning service: http://www.partylabz.com. It is mostly focused for such events as birthdays, baby showers, weddings, graduations, house warming, getting together and any other celebrations. Though, any type of event can be created using the service. No registration required to create, manage and RSVP to an event. It is free but has some advanced paid options. I believe it is worthy alternative to services mentioned in articles above.

Great list of free tools. I noticed a few were a bit outdated (ex. 123ContactForm has a new look).

I recently posted a list of the best nonprofit event management software tools that includes a bunch of these free tools and some paid ones which also have a nonprofit discount: http://www.wildapricot.com/blogs/newsblog/2017/01/19/nonprofit-event-management-software-tools

Another one for those in Australia/New Zealand/Asia is http://digitaltickets.net they have various free and ‘pass fees on’ or solutions available for events, camps and groups.

At EventBank (https://www.eventbank.com) we are also supporting a lot of NGOs with our technology so they can run charity events such as balls, seminars or conferences more productively.

Hannah, feel free to add us to this list or reach out if you need more information or testimonials.

Hi,
I work for a foreign embassy and we will need to manage our guest/attendee list. For security purposes we can not use online servers . Do you know any offline software able to create custom invites ( around 4000) including for each guest a custom qr code with name, organization position) to be fast indentified at check in.
Thanks in advance for your help.

Is there a updated version of this information for 2017? I am seeking a free open source event planning software that will allow minimal cost online ticketing for up to 140, registration, no buyer fee, social sharing, mobile attendee check in and analytics. I am a new startup that hosts events/concerts.

Sorry I noted the above update after my post. However, I am interested in free open source tools since I am with minimal budget as a start up.

Hey there–what about AllSeated? They have a free seating plan software that lets you map out the seating for your event. I am frankly quite surprised not to them here, as they are free and my go-to for event planning. If you haven’t already, definitely check them out.

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