The Top 20 Most Popular Project Management Software Report Methodology

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There are over 700 project management software solutions listed on our site, and many of them offer different sets of features and resources. It can be difficult to know where to start your research with so many options available.

That’s why we have updated our Top 20 Most Popular Project Management Software Report to help introduce a few of the most popular systems in the industry right now. If you are searching for project management software and would like to learn more about our research process, take a few minutes to review our methodology below.

While this research is a good way to familiarize yourself with some of the big players in the project management industry for a high-level overview of the marketplace, it’s not all inclusive. These solutions may not be the most functional or even the best fit for your needs. It’s important to review all of your options before creating your shortlist.


The Top 20 Project Management Software research is just one of many in Capterra’s Top 20 Infographic Series. We determine the rankings based on our Software Popularity Index, which takes into account:

  • Number of active customers
  • Number of active users
  • Social influence (Twitter followers, Facebook likes, LinkedIn followers)
  • Number of reviews on Capterra

These numbers are weighted and ranked to establish the Top 20 list. Customers and users make up 40% of the score, while the social numbers and reviews account for the remaining 20%.

For this report, “customers” refer to the number of unique companies with an active license to the project management software, and “users” refer to employees at those organizations (project managers, team members) who have access to the software. Both of these metrics refer only to those active in the last year.


We open the research to every vendor listed in our project management directory and rely on software companies to submit information regarding their customer, user, and social presence. If a vendor is not responsive, or unable to provide us with any information, we will sometimes create a Capterra estimate based on publicly available information and industry averages. Those estimates are highlighted in the table below:

We give all vendors the opportunity to respond to these estimates before publishing.

Although we cannot audit vendor-submitted data, we do our best to push back on anything that seems inflated or unlikely. However, all numbers you see here should be considered estimates.

If we missed something on this list, please let us know! We plan on updating our reports annually, and would love to hear your thoughts.

Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

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About the Author

Liann Mosier

Liann is a Product Report Specialist for Capterra, a platform that connects business software sellers and buyers. In her free time, she enjoys reading, watching movies, hiking, and cooking.


This is great to see that you are listing down some great tools for project management. Thanks for pulling them into an article.

In addition to these, here’s also an article that lists down almost 50 software for project management. –

It was shared on Facebook several times already so I think it is worth it sharing here as well.

Thanks for commenting, JR. You are right, there are a lot of great tools out there.

Rating the apps based on social networks and number of clients may not give a clear picture:

1. Some vendors do not offer free accounts and concentrate on customers. Some only have a free version. The later will have more users, naturally. Not customers.

2. Social following across networks depends on 1 (a free or freemium product will have a larger following) and also depends on how old is the software. It also depends on when a social account was opened.

But, that’s a good start.

I would add to the list 5pm ( ), which I personally use for years now. Usually they make it into all top lists on PMs. Though they are not big into social networks, as it seams.

Hi Tina,

Thanks so much for reading and for your feedback. We agree that social is not the biggest indicator of popularity, however it does have some indication. But, because of that, the social aspect only counts for 20% of the total score. The customers and users scores are both 40%.

I will have our team look into 5pm for the next go around when we update in Q1. Thanks for letting us know!

Thanks so much!


Thank you Jordan!

This is a very nice approach for ranking the PM software. I am writing a master thesis on this topic and would be very useful for me to add some open source software (and free) to this list. And maybe mark them with some prefix/suffix – it would be very interesting to see where they stand. A list of 5 top open source software can be found here: I’m very interested in redmine’s position since I will use it in my thesis.


Hi Angel,

Thanks so much for your comment and for checking out the infographic. I will be sure to send these 5 to our team to take a look. Thanks for the suggestion.


Hi Jordan ,

Great post, I suggest you to add ProofHub in your list; it is great for remote teams. It features individual tasks, issues, milestones and project activities in addition to managing and organizing projects.

Strongly recommend taking a look:

Hi Sharon,

Thanks for the suggestion. If you could send an email to jordan[at]catperra[dot]com, with the number of current customers and users for your Project Management solution, I’d be happy to see where ProofHub falls on the list.


Hi Jordan,

That’s certainly a very cool infographic you’ve created! I’d also like to mention that we’ve created (not infographic, unfortunately) a list of project management software our clients use. Here’s what we came up with: Hope you’ll find it interesting.

Hi, wondering why you listed Basecamp’s user count at 30K, when they’ve publicly mentioned their paid users at 100K (back in 2011 or something). Regardless of that mention from them, your ratio for them is far lower than the others you estimated.. Any insight there?

Hi Steve,

Thanks for your comment! To clarify, we’ve listed Basecamp’s *customer* count at 30K, but you’ll see in the chart above that we’ve estimated their user base at 3 million users. The difference being that we estimated 30,000 distinct companies use Basecamp, but that 3 million individual people have Basecamp account logins. That’s actually much higher than the 25/1 ratio we used for the other vendors, based on industry reports we came across at the time of publishing.

However, since this infographic first went live in November, 37 Signals decided to cut back their product offerings and, in their announcement to focus entirely on Basecamp moving forward, they released that they actually have 15 million users of the system-

We are in the process of updating this infographic given the new data, so I expect that Basecamp will move up in the rankings in the next release!


Marketing Manager

Scopidea is complete project management Software for collaborated and distributed team.Online through this tool you get your work done in one place.It helps for defect tracking, issues tracking,document management, time tracking and invoice & estimate.For more detail visit us @

Request to add our QuickScrum scrum project management tool to your site list at

A great site complementing all major scrum tool developers!

The QuickScrum tool, free “limited” subscription available at, is a powerful, easy to use, and versatile web based scrum tool application cantered upon Scrum framework. The tool incorporates scrum methodology into project development, and offers a dynamic scrum management environment. Ideally recommended for product owners, scrum master, scrum teams, and project managers deciding to implement scrum framework. To know more about QuickScrum please visit

The current version of the tool will be offering features similar to ScrumWise.

The limited beta version of the QuickScrum scrum tool, to be released subsequently, will be featuring all major facilities supported by scrum project management tools as offered by Version One, ScrumDo, ScrumWise, etc.

Could you please add the scrum tool to your comprehensive list! It would be a great honour to see our tool listed with so many other scrum entities!

Thanking you,

The Quickscrum Team

Hi Jordan,
Its nice to get information about various PM tools in one place. However I would like you to review SwiftALM from Digite, as it is one comprehensive end to end application lifecycle management solution for an organization. With visualization and collaboration becoming focal point of Agile methodology, SwiftALM provides rich set of features to bring entire project management under one platform with much ease and speed.
Please visit to learn more about one of the best tools in ALM- Kanban category.

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I love trello! It’s really useful and convenient service. Also pleasant colors. So simple and so useful!

Hi! Thanks for article! We usually use Trello, and i can’t even imagine that Microsoft Project is so popular

Nice list! We are using – best solution for now:)

Hey, Nice Infographic. You choose a different title. Earlier, I used Asana and Trello, oth are known for its features, but nowadays, I am using Free Project Management Tools- Findnerd. A nice tool must try.

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