5 Best Open Source Video Conferencing Software Tools for Your Events

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A reviews-based short list of best-in-class free and open source video conferencing software

header image shows a computer screen with a man talking on it

I’m sorry to be the bearer of bad news, but Hollywood has lied to you. We’re not getting hologram meetings anytime soon.

Until then, perhaps you should look to video conferencing (or web conferencing) software to help you meet up with all those distant relations and workplace proximity associates. After all, 63% of businesses are currently using group video conferencing software and 30% are currently implementing or deploying it, according to a Gartner survey.

Video conferencing software lets you host remote meetings, which cuts down on overhead, makes it easier to hire speakers since you no longer need to worry about travel, and helps you reach a much wider audience because you’re not bound by a single location.

You can use video conferencing software for events, internal meetings, webinars, and lectures, so it’s incredibly valuable. And it’s even more valuable if it’s free.

We’ve compiled a list of five of the top free video conferencing software for you. Several products on this list are open source, which means they’re infinitely customizable. However, you should approach those only if you a) have at least a rudimentary knowledge of programming and b) are comfortable not having much in the way of live customer support.

A chart comparing free / open source video conferencing software options

Methodology

Products considered for this article have to:

  • Offer a free version of software that offers screen sharing, video conferencing, and presentation streaming functionality.
  • Be listed on Capterra’s web conferencing software directory with an overall rating of at least 90/100. (After analyzing almost 61,000 reviews of web conferencing software, we developed a 100-point rating system to reflect that reviews data.)

The products are listed in alphabetical order, and the open source options are noted as such.

1. FreeConferenceCall.com

logo for freeconferencecall.com
Open source: Yes
Overall rating: 91.3/100
Reviews: 133

If you have fewer than 1,000 participants attending your event online, you’re covered by FreeConferenceCall.com’s free plan. Founded in 2001, they now have more than 800,000 businesses listed as clients, so they’re a titan in the industry.

Pros Cons
  • It’s so darn easy to use. In fact, users give it a 93.9/100 for ease of use (well above the video conferencing average of 89.2).
  • It also offers the largest number of features compared to the other software on this list, and you can customize those features on your dashboard.
  • Reviewers feel the quality of the calls isn’t the best.
  • Reviewers experience some problems with the user interface depending on which browser they use.

Cost to upgrade:

The cost to upgrade overall is $12.95 per user, per month. You can also upgrade for specific features, including custom hold music for $2 per month and extra storage for conference recordings at $3 per month for 40GB.

Best suited for:

Midsize businesses that are looking for an affordable and customizable video conferencing option.

FreeConferenceCall Screenshot

The profile page for a FreeConferenceCall.com user (Source)

2. Livestorm

logo for LiveStorm
Open source: Yes
Overall rating: 95.2/100
Reviews: 91

With a primary focus on webinars, Livestorm’s free plan offers unlimited web conferences for up to four participants. Depending on how your event is structured, that might be all you need.

Pros Cons
  • Great for beginners thanks to the robust customer support offerings (rated 98/100 compared to the category average of 85.4).
  • Some reviewers mention frequent connection issues.
  • Livestorm’s replay feature is limited, leaving some users frustrated.

Cost to upgrade:

To upgrade the video meetings feature, it costs $31 per host, per month. To upgrade the webinars feature, it costs $99 per host, per month.

Best suited for:

Businesses just breaking into the world of open source video conferencing software. Livestorm’s biggest customers, based on reviews data, are small telecommunications companies and government administrators.

Livestorm Screenshot

Livestorm allows for more than just text chats during a video conference , with options such as questions and polls (Source)

3. Samepage

logo for Samepage
Open source: No
Overall rating: 95.4/100
Reviews: 706

The free version of Samepage offers you unlimited users and meetings, chat, and search history. The search history option is especially helpful for internal events so you can centralize all of your data and interactions for improved event follow-up.

Pros Cons
  • Cloud-based and can integrate with a multitude of different apps.
  • Most affordable option on this list to upgrade.
  • Its primary focus is as a collaboration tool, so it might be too bulky for what you’re looking for.
  • Reviewers say that because of the expansive functionality, it can be difficult to navigate.

Cost to upgrade:

The pro model is $8 per member, per month and allows for an additional 1TB of storage per member, as well as extended administrative capabilities.

Best suited for:

Businesses looking for collaboration software that plan on using video conferencing for internal purposes. The product is most frequently reviewed by small nonprofits and education management companies.

Samepage screenshot

Samepage lets you chat while video conferencing (Source)

4. UberConference

logo for UberConference
Open source: No
Overall rating: 90.7/100
Reviews: 323

UberConference’s free plan offers you an unlimited number of video conferences under 45-minutes long with up to 10 free participants. They’ve also added one small tweak to the standard video conference fare: They’ve eliminated pin numbers, making it easier for users to join.

Pros Cons
  • It’s easy to use, according to their reviewers, more than half of whom use it every week.
  • It’s got great hold music. (Seriously. This was mentioned in a lot of reviews.)
  • It suffers from lag and connectivity issues.
  • Their notification system is also a cause of frustration for reviewers who find it interrupts the flow of the video conference.

Cost to upgrade:

The business model is $15 per user, per month and lets you have five-hour long meetings with up to 100 participants. You can also upload your own custom hold music if theirs isn’t groovy enough.

Best suited for:

UberConference’s highest ratings come from large businesses, and most reviewers are in the marketing and advertising and computer software fields.

screenshot of UberConference

Reviewers love the ability to share their screen during video conferences (Source)

5. Zoom Video Webinar

logo for Zoom Video Communications
Open source: Yes
Overall rating: 92.6/100
Reviews: 3,289

Zoom Video Webinar offers an unlimited number of one-on-one meetings and meetings under 40-minutes long for up to 100 participants. The software also sends you post-webinar/video conference reports to help you plan your next event.

Pros Cons
  • Zoom is the only option on this list that is above the category average for every category based on reviews: ease of use, functionality, customer support, value for money, and likelihood to recommend.
  • It has exceptional video and audio quality, according to reviewers.
  • Zoom requires participants to download the software, which can be daunting if they aren’t ready for that step.
  • The high quality requires a strong and fast internet connection, so if you don’t, you might have trouble connecting.

Cost to upgrade:

The pro model is $14.99 per user per month and gets you a 24-hour time limit on group conferences of up to 100 participants and 1GB of MP4 or M4A cloud recording.

Best suited for:

Businesses that are focused on video and audio quality. Zoom gets its highest ratings from small companies focused on education management and eLearning professionals.

Zoom Screenshot

Zoom offers high -quality video, even in the face of a litany of participants (Source)

Next steps

Hopefully by now you have a stronger sense of which web conferencing software might be a good fit for you. If you’re still not sure, though, take a look at our buyer’s guide to give you a better sense of what video conferencing can do.

Or, if none of those options appeal to you, check out our directory for web conferencing software and see if there’s another option that feels like a better fit.


Methodology

Gartner 2018 Unified Communications Managed & Professional Services: Results presented are based on a Gartner study to understand trends in end-user spending on UC Managed and Professional Services and service providers along with key drivers of change. The primary research was conducted online during September to October 2017 among 408 respondents in North America, Asia-Pacific, Latin America and Europe.

Companies were screened for revenue (>$250M) and have already implemented managed & professional services for at least one Unified Communications technology category out of Cloud-based telephony, Premises-based telephony, Cloud-based conferencing, Group video conferencing systems and infrastructure in the past 5 years (after 2012).

Respondents were IT decision-makers with primary focus on IT executive leadership (C-level) or on Applications-Content and Collaboration (Unified Communications). Respondents are at least members of organization group which investigates or evaluates service providers or solutions and/ or make the final decision(s) of purchase.

The study was developed collaboratively by Gartner Analysts and the Primary Research Team who follow the Unified Communications Managed and Professional Services Market.

Disclaimer: “Results do not represent “global” findings or the market as a whole but reflect sentiment of the respondents and companies surveyed.

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

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About the Author

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Adam Rosenthal

Adam Rosenthal is a Senior Specialist Analyst covering Vendor Marketing. He received his Masters from the University of Chicago and worked on several TV shows you might have heard of.

Comments

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These are great list of online video software tools. Also try out Agendaworx online meeting management tool. I use this and its seamless ans easy to use from anywhere.
check it out : http://www.agendaworx.com/

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Useful article.This helped me to create one of my client testimonial video for event management software from Eventdex.

https://www.youtube.com/watch?v=uefegCcf0FM

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Each of these tools are open source. Open-source software can be free or paid, depending on the developer’s preference. “Open-source” simply means the source code is open to the users changes and improvements.

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Hey, above tools are not open source. They are paid tools similar to webex, R-HUB HD video conferencing servers etc.

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