School Administration

The 5 Most Popular Online School Administration Software Options

Published by in School Administration

The numbers are in. Capterra has calculated the most popular school administration software (and used the data to create a beautiful infographic).


Check out Capterra’s School Administration Software Infographic here!

This article takes Capterra’s data and filters out the most popular online school administration software solutions. These cloud-based options are great (provided administrators follow proper safety procedures) for administrators who want a quick set up and more user-friendly interface.

Based on the infographic, here are the top five online school administration software options.

1. RenWeb

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RenWeb offers over 300 features for school administrators—admittedly far more than most schools would ever need. Luckily, administrators can pick and choose the products that are most useful for their school.  The system is student-focused: from admissions to communicating with parents to grade management to cafeteria management, your school’s product is at the core of what RenWeb has to offer.

Best for: Private secondary-education schools.

2. Active Educate


Need school accounting software? While Active Educate offers classroom and website development services, it excels at getting your school finances in check. From tracking donations and textbooks, to managing school equipment rentals and payroll, Active Educate’s accounting options have few competitors in the SaaS market.

Best for: Accounting for public and private K-12.

3. HeadMaster

ACS Technologies is well-known in the church technology world, and they’ve crossed over to private school administration. Want a system that shares data between your church and your school? HeadMaster is one of the few options that can do that for you. And it’s a complete school management system to boot—HeadMaster offers grading customization, great tuition and donation accounting services, and over 120 customizable reports.

Best for: Christian K-12.

4. SchoolInsight


SchoolInsight cuts the fat from what troubles many school administration software options: too many unwieldy features for small schools. With a focus on simple and localized data entry, this software solution cuts out room for error and redundancy. Like other school software, SchoolInsight focuses on the student. It concentrates on demographic data, scheduling, attendance, grades, and tuition.

Best for: Independent and private schools and small-to-medium-sized school districts.



CAMS Enterprise is an ‘academic ERP’ all about keeping your students in check. From keeping track of prospective students, to managing tuition, to staying in touch with alumni, CAMS has everything a college interested in student tracking needs. CAMS offers hundreds of customizable reports. Built to sync with Microsoft technology, CAMS also fuses with applications that your school is likely already using, making installation and implementation easier than all-inclusive software options.

Best for: Colleges and universities.


Check out Capterra’s gorgeous school administration infographic for other popular software options. Need some more ideas? Head on over to the school administration software directory to filter and find the exact software you need.

While these are the most popular online school administration software options, there are plenty of great SaaS solutions that I haven’t mentioned here. What do you use? What would you recommend? Leave your comments and suggestions below!

Looking for School Administration software? Check out Capterra's list of the best School Administration software solutions.

About the Author

Rachel Burger

Rachel Burger

Rachel is a former Capterra analyst who covered project management.


Comment by Mobarok on

RenWeb is used in our Albany High School, Albany,New York. So I known about it. It is very popular in our New York city. RenWeb currently serves more than 3,000 private schools, and has been doing so for the past sixteen years.

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