5 Signs That Your Company Needs Construction Management Software

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Every contractor in the industry knows that as the world gets more complex, so do their construction projects. Over the last decade or so, the world of construction has jumped headfirst into the future. From innovations in tools and building materials to the advent of things like automated buildings and digital blueprints, the industry is moving at light speed, and many contractors are struggling to catch up. If you’re a contractor and you’ve recently found yourself in over your head, you might want to consider adding some cutting edge new tools to your arsenal. Here are five signs that construction management software might be just what you’re looking for:

signs that you need Construction Management Software

1. Communication Breakdown

Any medium to large-scale construction project requires a great deal of coordination between multiple parties. Poor communication between workers and other managers can lead to delays and missed deadlines. Construction management software makes collaboration faster, smoother and much easier by allowing different managers and teams to access project files across platforms, instantly communicate any issues they might find, and act on them right away.

2. RFI Delays

Requests for Information (RFI) can help your project run smoothly and keep you on schedule, but they can sometimes take weeks, even months, to process which can cause expensive delays and cost overruns. And many older systems are not equipped to handle the problems that can arise with RFIs. Integrating new management software into your business will allow you to keep track of all of your RFIs, store them in an easy to use database, and allow you and others to access, view, and answer RFIs by email.

3. You Are Tethered to Your Desk

If you’ve ever found yourself madly digging through messy piles of paperwork to find a missing invoice, or having to log on to your desktop to pull up a contract, you might want to look into some new software. Most modern construction management software offers cloud-based storage, which means you can access your files, paperwork, contracts, blueprints etc. from anywhere and on any device. It also means that if you or someone you’re working with finds an error, or something that needs changing, you can log on from your smartphone or tablet and make important updates instantly from home, the jobsite, or wherever you might be.

4. Budgeting and Accounting is a Headache

If you find yourself spending hours upon hours crunching numbers, hunting for deductions, sorting through invoices, and fussing with taxes and union dues, construction management software will make your life a whole lot easier. A good modern system will allow you to track your budget in real time, manage your payroll, set reminders for outstanding incoming and outgoing payments, and even generate accurate estimates for potential future projects.

5. Your Legacy System Just Isn’t Cutting It

It isn’t uncommon for us to get stuck in our ways. If you’re still getting by on an older system, you might not see any reason to upgrade. After all, you’ve invested money in the system and valuable time in learning it and training your team to use it. But even if it is getting the job done, is it getting the job done as efficiently as you’d like? If you answer ‘yes’ to any of the following, it’s probably time to go software shopping:

  • The old software and/or hardware is no longer supported, or is going to be phased out in the near future
  • You’ve ever wished you could pull reports faster.
  • Your software can’t manage your RFIs
  • Other members of your team have reported issues with your existing system

Yes, new software requires an investment of time and money. You might need to upgrade your hardware to be able to support it, and you’ll need to take some time to retrain your team on the new system. But, given the incredible array of time and money-saving positives it brings to the table, it will be more than worth it in the long run. The bottom line is that pretty soon, everyone is going to be using management software to cut down on delays and boost overall efficiency, and those who refuse to get with the times might risk being left in the dust.

Looking for Construction Management software? Check out Capterra's list of the best Construction Management software solutions.

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About the Author

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Joseph Swallow

I have been in the stair parts business for 35 years. I have owned and operated my own stair parts manufacturing business for the last 22 years, www.westfirestairparts.com. Westfire offers the largest online source for stair parts (over 9,000 items online), and represents Crown Heritage, House of Forgings, Source Building Products, WM Coffman, Pearl Mantels, Virginia Woodworking, Holmes Stair Parts, Pearl Mantels, and Roger's Woodturning brands.

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Joseph,

This post is extremely insightful and the points focused on are exactly why the construction industry needs to move away from traditional methods and switch to construction management software. Incorporating one certainly give companies a competitive edge as there is better document control, improved productivity, enhanced communication among others.
Take that of cloud based construction management software like Procore or SKYSITE, which is designed for the AEC professionals that keeps all project members on the same page. There is less hassle and minimized chances of error or re-work as all members are on the same page. There is also reduced paperwork.
Thank you for sharing this article.
Regards,
Jenny Astor

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Joseph,

This is a very informative post, it touches on a lot of the same techniques that we have helped our Construction and Contractor clients to implement in order to become more competitive in the market place and more efficient with file handling.

Cloud-based software is extremely beneficial in keeping clients updated and happy. Updated technology is an essential part of innovating your systems in order to manage your business better. Systems management is the heart of a well run business.

Thank you for this helpful article, I will definitely share this post!

Sincerely,

Andrea

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