5 Free and Open Source Event Registration Software

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In the market for a free event registration app? Here’s our reviews-based shortlist of best-in-class free and open source event registration software.

Hero illustration for free and open source software

Small businesses, nonprofits, and clubs all find themselves, at some point, in need of a place to host an event signup or ticket sales.

Luckily, there are a lot of excellent free software options out there that can set your event up for success.

Here are five of the top options for free, freemium (ome features are offered for free while others are unlocked with a premium subscription), and open source (the source code is open and available for outside developers to alter and edit based on their needs) event registration software.

Free/freemium event registration software

Software options are listed in alphabetical order. For the full methodology of how these products were chosen for this list, click here.

1. Bookwhen

Bookwhen logo
Overall rating: 5.0/5
Ease-of-use rating: 4.5/5
Customer service rating: 5.0/5
Reviews: 87

Bookwhen prides itself on “slashing your admin time.” It strives for that by providing a clean, easy-to-navigate interface that can have you logged in and setting up an event page in minutes.

Bookwhen offers an impressive features list that includes a waiting list, “basket” system for booking, custom booking form, online payment, attachments, discount options, and in-app support.

Once your event is live, clients can view your scheduled event from a customizable landing page within the Bookwhen app, or it can be integrated into your own website.

Pricing information:

  • The free plan doesn’t allow you to take payments and is limited to 150 bookings per month, one admin, and one public page.
  • Upgrade to the Lite plan for $15 per month. This plan includes 300 bookings per month, two admins, and one public page.

Best suited for: Whether it’s for a children’s theater class or local political rally, this software suits businesses that need to build an event registration page for a small, free event (or recurring event).

Live, customer-facing event page from Bookwhen
Live, customer-facing event page from Bookwhen (Source)


Check out verified user reviews for Bookwhen on Capterra’s directory


2. Brushfire

Brushfire logo
Overall rating: 4.5/5
Ease-of-use rating: 4.5/5
Customer service rating: 5.0/5
Reviews: 80

Are you looking to organize an event for a church or Christian nonprofit? Then you may want to check out Brushfire. In its own words, Brushfire provides a “powerful sales and management tool alongside outstanding service and support to give you the very best event management tool.”

Users have the flexibility to control pricing, fees, advertising, and communication for their event. Customizable features include assigned seating, conditional registration forms, and event branding.

Pricing information:

  • If your event is free, there is no cost to use Brushfire (except in certain circumstances where additional features or services are added).
  • Paid events cost $1 + 1% of the ticket cost per attendee ($2 + 1% of ticket cost if you want to include a dedicated toll-free number and call center customer service). You have the option to roll this cost into the ticket price for your event.

Best suited for: Businesses that need an all-in-one event registration and management tool for their church group or religious event.

Brushfire webportal
Screenshot of the Brushfire web portal (Source)


Check out verified user reviews for Brushfire on Capterra’s directory


3. Eventbrite

Eventbrite logo
Overall rating: 4.5/5
Ease-of-use rating: 4.5/5
Customer service rating: 4.5/5
Reviews: 1,940

The most-reviewed software on our list by a landside, Eventbrite works for events of all sizes, from workshops to concerts to conferences. Eventbrite’s platform, which can be accessed online or via a mobile app, scales from basic registration and ticketing to a fully-featured event management platform.

Users also have the ability to publicize events through Eventbrite’s integration with popular social media platforms such as Facebook, Instagram, and Spotify.

Pricing information:

  • Eventbrite is free to use for free events.
  • Using Eventbrite’s most modest package, paid events cost 2% + $0.79 per attendee. This includes online customer support and one ticket type (e.g. general admission). You have the option to roll this cost into the ticket price for your event.

Best suited for: Businesses that are looking for a tried-and-true event registration and event management tool. Eventbrite serves a wide variety of event types and sizes.

Event dashboard from EventbriteEvent dashboard from Eventbrite (Source)


Check out verified user reviews for Eventbrite on Capterra’s directory


4. Ticket Tailor

Ticket Tailor logo
Overall rating: 5.0/5
Ease-of-use rating: 5.0/5
Customer service rating: 5.0/5
Reviews: 182

While Ticket Tailor calls itself simply a ticketing app, it is by all accounts an event registration software.

Equipped with features such as ticketing options, attendee management, and social media promotion, Ticket Tailor offers a clean interface that helps event organizers get their registration site up and live quickly and smoothly.

Ticket Tailor also integrates with both Stripe and PayPal.

Pricing information:

  • Ticket Tailor is free to use for free events.
  • Ticket Tailor is $.65 cents per paid ticket. This fee can be wrapped up into the ticket price.

Best suited for: Businesses that are looking for an affordable, easy-to-use service without a ton of bells and whistles.

Ticket Tailor's ticket creation app

Ticket Tailor ticket creation app (Source)


Check out verified user reviews for Ticket Tailor on Capterra’s directory


Open source event registration software

For those of you counting along at home, that was only four event registration software solutions. Our fifth and last software option doesn’t strictly meet our methodology guidelines as it currently doesn’t have any user reviews on Capterra’s directory.

However, if you are a more tech-savvy soul looking for an excellent open source option for your event registration needs, then you may want to check out our final software option:

5. Open Conference Systems

Open Conference Systems (OCS) is part of the Public Knowledge Project, a multi-university initiative that develops free open source software and conducts research to improve the quality and reach of scholarly publishing.

While this open source tool was created for managing scholarly conferences, it can be used by technologically fluent business owners and marketers to create a conference/event website, register participants, and post event details.

Users can also integrate a post-event online discussion forum to gather information and feedback regarding their event.

For download instructions, demos, and more information, check out the OCS page on the Public Knowledge Project site.


Event setup page for Open Conference Systems
Event setup page for OCS (Source)

Do you have a free or open source event registration software solution that you love? Tell us about it in the comments!


Methodology

Products considered for this article had to:

  • Offer either a free version of the software or offer the ability to wrap all software costs/fees into ticket pricing for event attendees.
  • Software needs to be listed on Capterra’s category page for either registration software and/or event management software with a minimum of 75 reviews.
  • Considered software must include the following event management core features: attendee management, event scheduling, and registration management.

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

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About the Author

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Samantha Bonanno

Sam covers Buyer Marketing at Capterra, offering insights and thought leadership on marketing trends and best practices for small and midsize businesses. An Upstate New York native, Sam spends her free time backpacking with her dogs and holding snobby opinions on craft beer and single origin coffee.

Comments

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Hi Cary,
You should check out our directory on Event Management Software for an extensive list of options. You can use the filtering tool on the left to narrow down your results, and each software page has a more in-depth look at the software features they provide.
Please let me know if I can help with anything else!

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While these look to be nice options what I need is for a small local convention that I can enter people who pre register and if they have purchased any of the other options such as meals or memorabilia and then print their badge. It would also be able to be changed each year to accommodate any changes in what is offered. It would need to track how many people registered, meals sold and so forth with the ability to run reports. Does such software exist?

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Hey Nick, Thanks for sharing the great list! Eventdex is also one of the best event registration software, Eventdex is all-in-one event management solution that even offers robust online and onsite registration platform, event app, lead retrieval, matchmaking solution and an attendee check-in app. We charge just a small flat fee $0.75 per ticket. Unlike other ticketing services and we do NOT charge an additional percentage fee. No charge for free tickets. Do check us out if you have a minute: http://bit.ly/2OW4yEY

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If you are just planning to list an event online then you can try event registration systems such as https://www.eventry.com. It’s an completely unique and free for promoting an event.

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This is a great list. I’d also recommend Picatic as another great option. It’s also completely free to run a free event. https://www.picatic.com/p/tour

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If you’re looking for something free and SIMPLE, just for listings? Planaby has a plugin that you can list your events on partner or friend sites really easily – that let’s folks like music acts grow their reach because sometimes other sites have a lot more traffic and potential audience than than the one for your band or local wine shop. Also, planaby has a separate website and even a mobile app where activity seekers can discovery you and your events. https://wordpress.org/plugins/planaby-shows-and-events-widget

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Great list. Another popular open source event registration solution for the Joomla CMS that is worthy of mention is Event Registration Pro. We have used it for many of our clients successfully for many years. It is also supported well and has tons of great features. I highly recommend it. You can find it here https://www.joomlashowroom.com/products/event-registration-pro-calendar

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I totally agree with Jose Bort. Another thing is that using Open Source is sort of risky because of low security resons. Attendees details are crucial and should be secured at the highest level possible. If everyone is allowed to modify the code of the application it becomes like an open book. Some people will be applying modifications to gather registrations in a better way and others will be looking for ways to break inside and use these registrations for totally different reasons. I am founder of CONREGO – software that is between SaaS and OpenSource – for Event Managers who prefer to keep all data secure on their own server. Do not hesitate to mail me if you want to know more.

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Thanks for this resource, Nick. Using free vs. paid registration software ultimately boils down to the needs of an event organiser. While fundamental functions can be enjoyed from free software, there are specific functions that can only be utilised from paid services. A good example of paid functions is ticketing (as mentioned in the article). It’s very convenient to use a registration platform that allows for online ticketing and payments. This may allow for better event turnout since the entire process can be done in a matter of seconds. There are also check-in apps that may be paired with these registration software to significantly reduce headaches associated to these vital activities. If the success of your event depends on the amount of sales you generate, research well to see if any free or paid software can meet your specific needs.

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Hi Nick,

Thanks for the writeup on Ticketbud! We’ve found that most people pass on our (competitive) service rate, so we’re effectively free to use for anyone. We also offer a nonprofit reduced rate for charities, fundraisers, and the like. : )

Have a great week!

Cheers,
Sean

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