Project Management

6 Best Free Spreadsheet Software

By | 8 min read | Published

Spreadsheet software helps organize, store, and analyze data.

Are you a data analyst or an accountant who works with numbers every day? If your job involves analyzing large data sets to do calculations and gather insights, then using the standard Microsoft Excel file might not cut it. In such situations, spreadsheet software can come to your rescue.

Spreadsheet software makes data processing and organizing more efficient and lets you turn raw data into actionable insights. Also, the advanced features of the software offer a more collaborative environment for teams that work on data sets together.

However, not every business can afford to invest in top-of-the-line spreadsheet tools. A free spreadsheet solution will help you reap the benefits without draining finances on a paid subscription.

This article highlights the six best free spreadsheet software tools (sorted alphabetically) based on user ratings and reviews. (Read how we selected these products.)

See the full list of the best spreadsheet software in Capterra’s software directory.
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1

Asana: Supports multiple file formats

Asana is a project management and spreadsheet software solution designed to manage data, projects, and workflows. It allows you to plan and structure your data according to your preferences.

Asana provides a board view that lets you organize tasks like sticky notes that you can move around based on priority. This offers a clean visual overview of project tasks and data. You can even opt for a list view—instead of boards—to view your tasks and data sets in a checklist format.

With the tool’s built-in CSV importer, you can import data from offline spreadsheets and third-party tools. You can view the data from spreadsheets as project tasks. You can also add supporting information such as assignee name, start and due dates, dependencies, followers, and custom fields.

Asana offers email and chat support. It has a mobile app for iOS and Android devices.

*Analysis accurate as of January 2022
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Key Features:

  • Access control/permissions
  • Agenda management
  • Agile methodologies
  • Approval workflow
  • Assignment Management
  • Budgeting/Forecasting
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$10.99 per user per month

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Creating tasks lists in </span><a href="https://www.capterra.com/p/120550/Asana/"><span style="font-weight: 400;">Asana</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/120550/Asana/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
2

Google Sheets: Offers version history and rollback feature

Google Sheets, a part of Google Workspace, is an online spreadsheet tool that helps create, edit, and share spreadsheets on multiple devices.

With Google Sheets, you can manage company data, create financial reports, summarize your findings on a chart, work on feedback surveys, and compile responses on a single platform. You can share your sheets with teammates and give them editing access.

The tool’s version history feature allows you to access and view previous versions of a Google spreadsheet. Also, you can roll back the spreadsheet to a previous version if required. The software integrates with third-party tools to facilitate easy data sharing and migration.

Google Sheets offers email, chat, and phone support. It is web-based and has a mobile app for Android and iOS devices.

*Analysis accurate as of January 2022
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Key Features:

  • Audit trail
  • Calculators
  • Multiuser collaboration
  • Reporting/analytics
  • Templates
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$6 per user per month

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Finding data in </span><a href="https://www.capterra.com/p/169718/Google-Sheets/"><span style="font-weight: 400;">Google Sheets</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/169718/Google-Sheets/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
3

Monday.com: Visualizes data using pivot tables and charts

Monday.com is project management and spreadsheet software that helps manage data, projects, workflows, and teammates on one platform.

The software offers a collaborative dashboard to oversee projects, centralize data, generate custom reports, and derive business insights by analyzing data. It lets you create intuitive pivot tables and charts to present your data visually.

With monday.com, you can use formulas to perform complex calculations, create online worksheets, and collaborate with teammates to organize and work on data together. You can also set reminders and communicate with teammates through tagging.

Monday.com offers email, phone, and chat support. It has a mobile app for Android and iOS devices.

*Analysis accurate as of January 2022
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Key Features:

  • @mentions
  • 360-degree feedback
  • Access control/permissions
  • Activity dashboard
  • Advertising management
  • Agile methodologies
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$8 per user per month

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Recruitment pipeline in </span><a href="https://www.capterra.com/p/147657/monday-com/"><span style="font-weight: 400;">monday.com</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/147657/monday-com/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
4

Numbers: Has gridless customizable spreadsheets

Numbers is a spreadsheet app for Apple iOS devices. It allows teams to edit spreadsheets together in real time.

With Numbers, you can create tables, images, diagrams, and colorful illustrations to add to your spreadsheets. You get access to multiple spreadsheet templates for managing schedules, creating personal budgets, and tracking business expenses.

The software allows you to perform complex calculations using formulas. You can use its filter feature to segregate data, create pivot tables, and organize and rearrange data tables for presentations. You can even convert your spreadsheet data into intuitive visuals, such as donut charts and interactive bar graphs.

Numbers offers email support. It is web-based and only available for iOS devices, including Mac, iPhone, and iPad.

*Analysis accurate as of January 2022
Most affordable
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Key Features:

  • Calculators
  • Charting
  • Multiuser collaboration
  • Templates
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

Free

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">A donut chart in </span><a href="https://www.capterra.com/p/170166/Numbers/"><span style="font-weight: 400;">Numbers</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/170166/Numbers/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
5

Stackby: Defines the relationship between databases

Stackby is a process management tool that offers spreadsheet-styled databases. It provides customizable pre-built templates that you can use to manage your data and build spreadsheets and forms.

With Stackby, you can create spreadsheets from scratch. You can add columns; attach files; include drop-down options; and define the relationship between the tables in a spreadsheet using the link, lookup, and aggregate functions. You can also import existing data sets, such as CSV and XLS files, from your system.

The software integrates with multiple third-party apps to help you migrate data, perform calculations, import data, and automate routine tasks such as creating and approving workflows.

Stackby offers chat, email, and phone support. It is web-based and has a mobile app for Android and iOS devices.

*Analysis accurate as of January 2022
Best Functionality
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Key Features:

  • Access control/permissions
  • Agile methodologies
  • Audit trail
  • Backup and recovery
  • Business process automation
  • Calendar management
Trial/Free Version:
Free Trial
Free Version
Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Spreadsheet table in </span><a href="https://www.capterra.com/p/193279/Stackby/"><span style="font-weight: 400;">Stackby</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/193279/Stackby/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
6

WPS Office: Supports more than 43 languages

WPS Office is a software suite with three applications: Writer, Spreadsheets, and Presentation. It helps create and manage documents, and keep your data safe and organized.

With WPS Office, you get access to multiple pre-built spreadsheet templates to customize the way you want to organize your data. You also get access to a built-in calculator to perform various calculations.

The software assists with data analysis and lets you create various types of charts based on the data you have. It can also convert your spreadsheets into PDFs for presentations.

WPS Office offers chat, phone, and email support. It is web-based and has a mobile app for Android and iOS devices.

*Analysis accurate as of January 2022
View Profile

Key Features:

  • Collaboration tools
  • Document generation
  • Employee management
  • File sharing
  • Inventory management
  • Notes management
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$18.99 per six months

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Spreadsheet in </span><a href="https://www.capterra.com/p/126794/WPS-Office/"><span style="font-weight: 400;">WPS Office</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/126794/WPS-Office/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>

How to choose the best free spreadsheet software

Organizing data is a complicated process, but the right spreadsheet software can make it easier to handle large volumes of data. Here are some considerations when investing in a new spreadsheet program:

  • Look for ample storage space. Some spreadsheet tools offer limited storage with their free plan. Before finalizing any solution, check if the storage space you’re receiving with the free version is enough for your data management requirements.
  • Assess software compatibility. The tool you select should be compatible with every file format you work with, along with the systems you operate. Before shortlisting any tool, check the software compatibility with the vendor.
  • Check the learning curve. An ideal spreadsheet software tool should be intuitive enough to handle tasks such as performing calculations and creating pivot tables, even for beginners. Ask the vendor how long it will take you and your teammates to learn to operate the software.

Common questions to ask while selecting free spreadsheet software

Having the right set of questions to ask vendors can improve your chances of finding the ideal software for your needs. These are some questions you can ask vendors when looking for free spreadsheet software:

What kind of support should I expect?

Before finalizing a vendor, check what kind of support free users get and if priority support is only accessible on buying a paid plan. Also, ask the turnaround time for tracking and fixing bugs.

What are your integration options?

Most spreadsheet tools integrate with data management and project management platforms to facilitate data analysis, migration, and sharing. Before finalizing, ask vendors if their software supports easy integration with third-party tools and apps.

Is your software scalable?

As your business grows, you’ll be working with larger data sets. An ideal spreadsheet tool should have the capacity to handle as much data as you throw at it. Ask the vendor if such scalability is part of the free software version.

How did we choose these products? We didn’t—you did

To find your ideal software match, you need information you can trust—so you can save time, stay on budget, and focus more energy on growing your business. It’s why we vet and verify all our user reviews and recommend only the tools endorsed by people such as you.

In other words, our product recommendations are never bought or sold, or based on the opinion of a single individual—they’re chosen by your peers, reflecting the views and experiences of our independent base of software reviewers.


At Capterra, we objectively select and rank products based on a methodology developed by our research team. Some vendors pay us when they receive web traffic, but this has no influence on our methodology.

To be considered for this list, products had to:

  • Have at least 20 unique product reviews published on Capterra within the past two years, with an average rating of 3.0 or higher (as of Jan. 18, 2022). We selected the six products with the highest ratings to feature in this article.
  • Offer a free, stand-alone version of the software (not a trial version of the software where you must purchase a product after a limited amount of time).
  • Meet our spreadsheet software market definition: “Spreadsheet software presents data in the form of a table that can be rearranged for better presentation and easier analysis.”

“Best functionality” tool is identified based on the highest user ratings for functionality that a vendor received based on publicly available reviews (as of Jan. 18, 2022).

“Most affordable” tool is identified based on the lowest pricing a vendor offered on their website in terms of cost to upgrade (as of Jan. 18, 2022).

Disclaimer: We conducted this analysis based on reviews and ratings data as of Jan. 18, 2022. In order to present the most up-to-date information, the product cards show real-time ratings. Please note that this means the ratings value in the product card may not reflect the ratings value at the time of analysis.

Product research for this article was conducted by Himanshi Arora.


Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

About the Author

Ashish Upadhyay

Ashish Upadhyay

Ashish Upadhyay is a content writer at Capterra, helping small businesses identify the right software for their business needs by analyzing user reviews data for the highest rated products in relevant software categories. Prior to joining Gartner, he worked in insurtech, fintech, and real estate. Specializing in marketing, project, and IT management, Ashish’s works have been featured in MAST magazine and Medium. In his free time, he enjoys working out and playing video games.

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