4 Best Online Whiteboard Tools

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Whether it’s brainstorming new ideas or conducting training, an online whiteboard app is essential for remote teams.

header image showing a presenter using online whiteboard tools

Whiteboards have been ubiquitous office fixtures for many years. They are essential for brainstorming new ideas and help teams come together to solve business problems.

But as office spaces become virtual and teams remote, the traditional whiteboard, like many other tools, has moved over to the digital space. Users can pretty much do the same things on these online tools as they would on a physical whiteboard, such as scribble rudimentary designs, paste sticky notes to remember those flashes of brilliant ideas, or break down complex topics.

While online whiteboards are gaining quick adoption, we do realize that there are several options on the market and you may not have the hours to spare finding the one product that offers all the features you need and suits your budget.

To speed up your research, we’ve curated a list of the four best online whiteboard software available on the market.

What do we mean by “best”? We call them “best” because these tools have user ratings higher than 4.5 (out of 5) on Capterra. Further, these solutions offer the key features of an online whiteboard tool.

You can view the complete selection methodology here to learn more about how we shortlisted these products.

Here’re the tools we’ll cover in this article, listed alphabetically.

Best Online Whiteboard Software

1. Milanote

Milanote logo
Overall rating: 4.8/5
Ease-of-use rating: 4.9/5
Customer service rating: 4.7/5

Milanote comes with features such as a virtual canvas, file upload, text editor, and note-taking. The tool can be used for brainstorming sessions, storyboarding, and team collaboration.

The tool supports remote work (no video support) with its shared digital workspaces that allow professionals, such as product managers, designers, and photographers, to collaborate on ideas. Users can upload images, add notes, give/receive feedback, and edit design workflows in real time.

Milanote User Reviews

Pricing: Starts at $9.99 per user, per month, offering features such as note-taking, file uploads, and shared workspaces.

Most suitable for: Representing 91%, small businesses are the largest Milanote user base. Midsize and large businesses make up the rest of 5% and 4% respectively.

Milanote whiteboard interface

Virtual whiteboard interface for desktop and mobile in Milanote (Source)



2. Miro

Miro logo
Overall rating: 4.8/5
Ease-of-use rating: 4.7/5
Customer service rating: 4.5/5

Miro comes with features such as a digital canvas, pre-made templates, sticky notes, drawing (draw with a pen or add shapes, objects, and lines), and commenting. The tool can be used for building wireframes, story mapping, and mind maps.

The tool supports video calling that can be useful for a remote team to brainstorm or conduct online training sessions. It can integrate with project management tools such as Jira, automatically importing tasks and allowing users to visualize projects on a collaborative whiteboard.

Miro User Reviews

Pricing: Starts at $8 per user, per month (billed annually), with features such as multiple whiteboards, annotations, custom templates, and video chat.

Most suitable for: Sixty-five percent of Miro’s users are small businesses, while the rest 12% and 23% are midsize and large businesses respectively.

Creating a mindmap in Miro

Creating a mindmap on a digital whiteboard in Miro (Source)



3. MURAL

MURAL logo
Overall rating: 4.7/5
Ease-of-use rating: 4.5/5
Customer service rating: 4.8/5

MURAL comes with features such as a virtual canvas, annotations, sticky notes, file uploads, and templates. The tool can be used for remote collaboration by inviting other team members to participate in an online meeting or a brainstorming session.

Additionally, users can create rooms for each project/topic. These rooms can be shared via invitation links.

MURAL User Reviews

Pricing: Starts at $12 per user, per month (billed annually) and comes with features such as collaboration workspaces, templates library, and integrations.

Most suitable for: Fifty-five percent of MURAL’s users are large businesses, while midsize and small businesses constitute 6% and 39% respectively.

Mural brainstorming session

An interactive whiteboard session in MURAL (Source)



4. Stormboard

Stormboard logo
Overall rating: 4.6/5
Ease-of-use rating: 4.6/5
Customer service rating: 4.9/5

Stormboard comes with features such as a digital canvas, shared workspaces, project monitoring, sticky notes, and commenting. The tool can be used for online tutoring, real-time collaboration, and meetings.

Additional features of Stormboard include pre-made templates, file sharing, and integrations with Microsoft Teams, Jira, and Zapier.

Stormboard User Reviews

Pricing: Starts at $8.33 per user, per month (billed annually) and comes with capabilities such as digital workspaces, pre-made templates, and reporting.

Most suitable for: Seventy-seven percent of Stormboard’s users are small businesses, while large businesses make up the remaining 23%.

Sticky notes in Stormboard

Using a sticky note on a digital whiteboard in Stormboard (Source)



Next steps

The above comparison of the five best tools helps you understand the common functionalities and basic pricing of these solutions. However, you need to take a few more steps to select the best tool for your business:

  • Read more reviews: Research reviews of some more products in our online whiteboard software directory to get an idea of what users have to say about these tools. While doing so, ensure that you check out those tools that have business use cases similar to your requirements.
  • Ask the right questions to the vendor: Before making any purchase make sure that you speak about your key requirements with the vendor. For instance, are the support hours as per your time zone? Or, is there any training available to onboard new users?


Methodology

We evaluated the products in Capterra’s whiteboard software directory and included tools that met the following criteria:

  • They had a 4.5 or more (out of 5) average of overall ratings in Capterra within the past two years (as of July 10, 2020).
  • They had at least 20 reviews published on Capterra.
  • They offered the core features of whiteboard software as determined on Capterra viz. “annotation” and “digital canvas.”

For the “users like/would like” sections, we performed a sentiment analysis of reviews left for each product in the 24 months previous to the creation of this report. Reviews data may have changed since publication and may not reflect current conditions.

NOTE: The content in this piece, which provides the opinions and points of view expressed by users, does not represent the views of Capterra.

Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

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About the Author

Pritam Tamang

Pritam Tamang

Pritam is a Content Analyst at Capterra and Software Advice. He writes technology research reports centered around small business project management. His areas of interest are SaaS technologies, content marketing and agile/lean thinking.

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