5 Corporate Event Planning Software Options Compared

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When I was first hired at Capterra, the long lists of software in our event management software directory were intimidating for me. There are so many systems to choose from, sometimes hundreds in each list, making it hard to decipher which ones are better suited for the needs of your business.

It’s hard to find the time to go through the nuances of each and every software option on the market, especially when you’re busy in the corporate world. So we’ve done the work for you and compared five corporate event management systems.

There are many event planning systems to choose from, but these five (Cvent, EventPro, EventsAir, Planning Pod, and rsvpBOOK) were chosen because they offer specific packages tailored for corporation event planning, and they have at least a four out of five star or higher rating in our software directory. The chart below shows you six core features (attendee management, client management, meeting scheduling, reporting, ticketing, and vendor management) you should look for in corporate event management software.

Corporate event management software comparison chart

Below is a more in-depth look at the features, pros, and cons of each corporate event planning software option. They are listed alphabetically.

1. Cvent

Corporate event management software - Cvent

Event reporting dashboard via Cvent

What Cvent has going for it is versatility. Not only does Cvent offer base event management features such as registrations and guest list management, but it also includes features for conferences such as room-block management, travel management, and sponsorship management.

Unfortunately, Cvent falls short when it comes to other event management features such as ticketing, vendor management, and catering management. Cvent also does not publish their pricing on their website, which can be an indication of higher pricing.

Features:

  • Attendee management
  • Badge creation and management
  • Client/customer management
  • Conference/seminar management
  • Conventions
  • Exhibit/vendor management
  • Guest list management
  • Lead retrieval
  • Meeting setup and management
  • Registration management
  • Room block management
  • Social promotion
  • Space/room setup
  • Sponsorship management
  • Surveys and feedback
  • Travel management

Pricing: Contact vendor for a quote

Capterra user rating: 4.5 out of 5 stars

Pros summary:

  • Loaded features list
  • Functionality outside of basic event management
Cons summary:

  • Unclear pricing
  • No ticketing, vendor management, and catering management features

Have you used Cvent before? Be sure to leave a review!

2. EventPro

Event dashboard via EventPro

EventPro markets itself as an “all-in-one” software solution for corporate event planning, including catering and venue management features on top of its event platform.

The goal of EventPro is to promote efficiency, track all numbers and assets, and keep your events organized. As far as data is concerned, EventPro excels as a corporate event management software.

The first thing that stands out about EventPro is the software’s unappealing user interface. The blocky and grey and white UI reminds me of Microsoft Office circa 1998.

EventPro is also not a social event management software. There are no social media management features or survey features to help track responses to your event.

A significant drawback for EventPro is the lack of a ticketing system, which is crucial for any event. However, if you are looking for an event planning software with a predisposition for data, rather than for interactions with attendees at the events, EventPro is fit for your corporation.

Features:

  • Attendee Management
  • Badge Management
  • Catering Management
  • Client/Customer Management
  • Conferences/Seminars
  • Conventions
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Meetings
  • Registration Management
  • Room Block Management
  • Space/Room Setup
  • Sponsorship Management
  • Trade Shows
  • Travel Management
  • Weddings/Parties

Pricing: Contact the vendor for a quote

Capterra User Rating: 4 out of 5 stars

Pros Summary:

  • Stacked features list
  • Data focused
Cons Summary:

  • Lacks social promotion features
  • Unappealing user-interface

Have you used EventPro before? Be sure to leave a review!

3. EventsAir

Registrations setup page via EventsAir

EventsAir has a fully stocked features list and a clean user interface, but also pushes its focus on data, like EventsPro. It is a “best of both worlds” solution for those looking for lots of features, clean aesthetics, and in-depth data tracking for their event management software.

It has an easy-to-navigate user interface with clearly labeled drop-down menus, contrasting colors to separate functioning buttons, and drag-and-drop functionality for page layout creation.

EventsAir also offers 24/7 customer service for software users, cloud hosting for user data, and onsite/online training for new adopters.

Features:

  • Attendee Management
  • Badge Management
  • Catering Management
  • Client/Customer Management
  • Conferences/Seminars
  • Conventions
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Meetings
  • Registration Management
  • Room Block Management
  • Social Promotion
  • Space/Room Setup
  • Sponsorship Management
  • Surveys and Feedback
  • Ticketing
  • Trade Shows
  • Travel Management
  • Weddings/Parties

Pricing: Contact the vendor for a quote

Capterra User Rating: 4 out of 5 stars

Pros Summary:

  • Stacked features list
  • Clean user-interface
  • Data driven
Cons Summary:

  • Unclear priving

Have you used EventsAir before? Be sure to leave a review!

4. Planning Pod

Ticket purchasing screen via Planning Pod

Planning Pod’s transparency is impressive—their website allows you to see each of their features in action. However, their features list is not as robust as others on this list.

Planning Pod offers the basics of an event management platform, except for social media promotion tools. While this system has plenty of integration capabilities with Google, Salesforce, and MailChimp, the lack of any social media integration comes across as a missed opportunity.

User reviews praise Planning Pod’s stellar customer support and user-friendly interface.

Features:

  • Attendee Management
  • Client/Customer Management
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Registration Management
  • Room Block Management
  • Space/Room Setup
  • Ticketing

Pricing: $19 per month and up

Capterra User Rating: 4 out of 5 stars

Pros Summary:

  • Appealing user-interface
  • Transparent on what it offers
  • Affordable pricing
Cons Summary:

  • Short features list
  • Lacks social promotion features
  • Potential usability issues

Have you used Planning Pod before? Be sure to leave a review!

5. rsvpBOOK

Registrant database via rsvpBOOK

I’ve mentioned rsvpBOOK in other event software posts, but they haven’t gotten the full review that they deserve. What’s most impressive about rsvpBook is their loaded features list (which checks every box on our list) and its affordable pricing system. Their software is extremely versatile for different industries, including nonprofits, churches, and in this case, corporate events.

RsvpBOOK takes the professional tone of other corporate event software options and puts a more user-friendly touch on their user interface, their social media integration, and event page creation.

Features:

  • Attendee Management
  • Badge Management
  • Catering Management
  • Client/Customer Management
  • Conferences/Seminars
  • Conventions
  • Exhibit/Vendor Management
  • Guest List Management
  • Lead Retrieval
  • Meetings
  • Registration Management
  • Room Block Management
  • Social Promotion
  • Space/Room Setup
  • Sponsorship Management
  • Surveys and Feedback
  • Ticketing
  • Trade Shows
  • Travel Management
  • Weddings/Parties

Pricing: $2.95 per registrant

Capterra User Rating: 5 out of 5 stars

Pros Summary:

  • Stacked features list
  • User-friendly interface
  • Relatively affordable price
Cons Summary:

  • Minor price increase according to recent customer reviews 

Have you used rsvpBOOK before? Be sure to leave a review!

More on corporate event software

Software purchases, especially software fit for the corporate world, are a large commitment to make and you’ll need all of the information you can get before making a decision.

But what if you aren’t ready to commit to a paid software option?

Check out these free alternatives pieces:

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

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About the Author

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Nick Morpus

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Nick Morpus is a former Capterra analyst.

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