Event Management Software

8 Best Free Event Registration Software

By | 9 min read | Published ; Updated on

Free event registration software helps you automate the registration process for events.

We empower businesses to accelerate their growth by helping them find the right software. We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic, this has no influence on our methodology.
We conducted this analysis based on reviews and ratings data as of October 12, 2021. In order to present the most up-to-date information, the product cards below show real-time ratings. Please note that this means the ratings value in the product card may not reflect the ratings value at the time of analysis.

As an event manager, you understand the challenge of increasing your registration response rate in order to capture accurate and up-to-date information about your attendees and other critical event registration information. If you cannot get enough people to register and buy tickets, even a thoughtfully planned event could go in vain.

An event registration software helps in increasing the response rate by creating automated forms, tailored to your business requirements. This software eliminates the manual, archaic methods of rolling out registration forms, collecting information, and preparing datasheets.

Customizing a digital form is simple with event registration software. You can provide supplementary information that participants can voluntarily add for statistical and analytic purposes in addition to the basic details, such as name, address, and phone number.

This article looks at eight event registration software for event management, sorted alphabetically.

See the full list of event registration software tools in Capterra’s software directory.
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1

Eventbrite: Allows for customizable and self-service ticketing

Eventbrite enables its users to create and organize events and sell tickets online. This software allows you to create an event registration form with basic information, such as event title, type, category, and organizer name, to register invitees and accelerate ticket sales.

Eventbrite gives you real-time, actionable insights about your events with analytics and reporting tools. The organizer tool helps in monitoring ticket sales and check-ins in real-time. It allows users to promote their events on social media platforms such as Facebook, Instagram, and Spotify.

Eventbrite is a fully-featured event management software that includes built-in marketing and communication tools in order to drive event promotion, thus building brand awareness.

Eventbrite offers phone, chat, or email support to organizers with professional or premium packages. The tool is web-based and also has a mobile app for both iOS and Android devices.

Most Affordable
View Profile

Key Features:

  • Event registration
  • Attendee tracking
  • Badge management
  • Barcode/Ticket scanning
  • Conferences/Conventions
  • Contact management
Trial/Free Version:
Free Trial
Free Version
Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">Event dashboard in </span></i><a href="https://www.capterra.com/p/114949/Eventbrite/"><i><span style="font-weight: 400;">Eventbrite</span></i></a></p>
2

EventCreate: Create custom registration forms

EventCreate enables its users to collect registrations online, track and manage attendees, create customized forms, and monitor multiple event registrations. It lets you customize your event registration with tailored questions (like company name, address, and service preferences) and collect specific information. The software solution gives you other options such as collecting payment and customizing your confirmation emails.

Its reporting functionality enables users to track real-time data and manage attendees to render an interactive experience. EventCreate also furnishes a centralized dashboard where you can monitor revenue, tickets sold, conversion rates, visits, and other key performance indicators (KPIs) across events.

EventCreate offers phone, chat, or email support to organizers with professional or premium packages. The tool is web-based and also has a mobile app for both iOS and Android devices.

View Profile

Key Features:

  • Audience targeting
  • Badge management
  • Employee management
  • Calendar management
  • Drag and drop
  • Event calendar
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$4 per month

Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">Event registration example in </span></i><a href="https://www.capterra.com/p/147664/EventCreate/"><i><span style="font-weight: 400;">EventCreate</span></i></a></p>
3

Eventee: Integration with event management tools

Eventee is an event management tool with an event registration feature that assists you in collecting registrations online for organizing virtual, in-person, and hybrid events.

It integrates well with other ticketing tools. For instance, you can synchronize and import customer data from your ticketing tool (say Eventbrite) into Eventee’s database for future tracking and reporting. Other ticketing features include pre-filling attendee details, automatic email invitations, and QR code event tickets.

Eventee also offers engagement and attendee management tools such as event agenda creation, live streaming, workshop bookings, newsfeed, moderated live questions and polls, networking, partners showcase, custom integrations, custom branding, and analytics.

Eventee offers call, chat, and email support. The tool is web-based and also has a mobile app for both iOS and Android devices.

View Profile

Key Features:

  • Attendee management
  • Event registration
  • Networking
  • Agenda management
  • Social promotion
  • Event maps
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$83.25 per month

Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">Activity dashboard in </span></i><a href="https://www.capterra.com/p/184210/Eventee/"><i><span style="font-weight: 400;">Eventee</span></i></a></p>
4

Eventzilla: Create smart event registration forms

Eventzilla is an online event registration and marketing platform supporting virtual, hybrid, and live events. It allows you to capture rich event attendee data by creating professional registration forms consisting of pre-set questions (such as an attendee’s name and email) and custom questions (such as food preferences).

Eventzilla furnishes a conditional logic feature that allows you to build interactive online registration forms and accelerate ticket sales. This software consists of every event management feature you need to set up a custom event website, publish event schedules, process payments, manage attendees, and check-in.

Eventzilla offers call, chat, and email support. The tool is web-based and also has a mobile app for both iOS and Android devices.

Visit Website

Key Features:

  • Event registration
  • Badge management
  • Conferences/Conventions
  • Contact management
  • Attendee management
  • Calendar management
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$1.50 per ticket

Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">Event dashboard in </span></i><a href="https://www.capterra.com/p/117828/Eventzilla/"><i><span style="font-weight: 400;">Eventzilla</span></i></a></p>
5

FLOOR: Offers a variety of templates for event execution

FLOOR is a cloud-based event management software that lets its users build their own events with the help of pre-built templates, create and manage agendas, and invite online registrations. The software has a smart registration form creation feature that can be used to drive conversion. It enables users to boost their event’s online visibility by promoting smart registrations digitally.

With its event ticketing setup, FLOOR helps in managing registrations and restricting access to unpaid users. It contains essential engagement tools such as audience polls, social forums, networking, and content sharing to design highly interactive events.

FLOOR comes with extensive branding tools wherein you can create custom logos and tags, highlight sponsors, build your own ad network, play sponsor movies before sessions, and display welcome banners.

FLOOR offers call, chat, and email support. The tool is web-based and is also available as a mobile app for both iOS and Android devices.

View Profile

Key Features:

  • Attendee management
  • Event registration
  • Networking
  • Agenda management
  • Social promotion
  • Event maps
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$50 per month

Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">Agenda and schedule dashboard in </span></i><a href="https://www.capterra.com/p/207116/FLOOR/"><i><span style="font-weight: 400;">FLOOR</span></i></a></p>

Agenda and schedule dashboard in FLOOR

6

monday.com: Extensive collaboration tools

monday.com enables event management teams to organize every aspect of their virtual, live, and hybrid events such as registration, feedback, and analytics.

Teams can achieve better and faster outcomes for every project milestone with various productivity tools such as time tracking, an integrated kanban board, automated notifications, workflow automation, dependencies, different views, and calendar integration.

monday.com offers chat and email support. The tool is web-based and also has a mobile app for both iOS and Android devices.

Visit Website

Key Features:

  • Activity planning
  • Activity tracking
  • Event registration
  • Access controls/permissions
  • Applicant tracking
  • Expense management
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$8 per month

Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">Event planning dashboard in </span></i><a href="http://capterra.com/p/147657/monday-com/"><i><span style="font-weight: 400;">monday.com</span></i></a></p>
7

RSVPify: Automated confirmation and reminder emails

RSVPify is an end-to-end online event registration software and management tool. It has a customizable platform for the collection of online registrations for your event. Use the dashboard to track guest registrations, view future events, and expedite follow-up operations.

RSVPify allows you to embed registration forms or promotional videos on third-party websites, send personalized email invitations to visitors, and generate seating charts based on the responses you receive.

As an event registration solution, RSVPify also enables you to generate an open registration link available to anyone or an exclusive guest list, gather custom information required from attendees, and process payments.

RSVPify offers call, chat, and email support. The tool is web-based and also has a mobile app for both iOS and Android devices.

Visit Website

Key Features:

  • Attendee management
  • Event calendar
  • Barcode/Ticket scanning
  • Online registration
  • Customer data management
  • Ticketing
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$19 per month

Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">RSVP dashboard in </span></i><a href="https://www.capterra.com/p/176614/RSVPify/"><i><span style="font-weight: 400;">RSVPify</span></i></a></p>
8

Ticket Tailor: Set up a professional box-office page

Ticket Tailor is an event management and registration platform that helps businesses streamline their ticketing and waitlisting processes. You can use this software to classify tickets into different categories and customize order confirmation emails by adding text or photos to them.

Ticket Tailor enables event organizers to promote their event by sharing information on social media channels such as Facebook and Twitter, integrating box office widgets into corporate websites, and creating seating maps for specific locations.

Users can create ticket orders for extra guests using a centralized dashboard and track the number of ticket sales using revenue indicators.

Ticket Tailor offers call, chat, and email support. The tool is web-based and also has a mobile app for both iOS and Android devices.

Best Functionality
Visit Website

Key Features:

  • Attendee management
  • Attendee segmentation
  • Attendee tracking
  • Discount management
  • Barcode/Ticket scanning
  • Customizable forms
Trial/Free Version:
Free Trial
Free Version
Cost to upgrade:

$0.26 per ticket

Device Compatibility:

Screenshot:

<p><i><span style="font-weight: 400;">New ticket example in </span></i><a href="https://www.capterra.com/p/112510/Ticket-Tailor/"><i><span style="font-weight: 400;">Ticket Tailor</span></i></a></p>

How to choose the right free event registration software

The best event registration software will help you eliminate manual registrations and automate attendee management, invites, and event ticketing. Here are some considerations to keep in mind before investing in a vendor:

  • Choose a tool that offers customization: You will be using event registration software to invite individuals and gather required registrants’ information for an event. Most forms aren’t one-size-fits-all, which is why the software you choose should offer end-to-end customization features. It should also include customizable templates, logos, and icons to develop suitable registrations.
  • Choose a tool that integrates with other applications: Whether you are organizing a live, hybrid, or virtual event, you will likely be using several tools like a separate ticketing system or a video conferencing tool. In any case, if your shortlisted software is compatible with all other solutions you are using, the event execution will be seamless.
  • Choose a tool that enables attendee management and ticketing: The event registration tool you select should provide a dedicated page where people can RSVP to your event. It should enable users to link the registration page to your website, social media, and email marketing campaigns. It should also allow users to enable automated attendee tracking for future recording and analytics.

Common questions to ask while selecting the right free event registration software

Here are some questions to ask event registration software providers before making a final purchase:

What type of branding tools are available?

An event registration software should offer branding tools such as custom logos and icons, banners, and widgets. Professional-looking email campaigns and event pages are more likely to elicit participation. It would be better if your software also includes embeddable QR codes and voucher codes for event marketing.

What type of insights does this software offer?

Choose a tool that allows you to monitor key benchmarks, track the number of registrations, and record the customer responses to questions. These insights will help planners analyze registration data, create interactive reports, and use valuable attendee feedback for future event planning.

Which technical support channels does this software use?

Examine the technical assistance alternatives available with the free plan. Free versions of software tools may fail to prioritize assistance for concerns such as bugs in the registration process. Check what types of technical support channels are available (such as real-time chat, audio/video call, among others).

How did we choose these products? We didn’t—you did

To find your ideal software match, you need information you can trust so you can save time, stay on budget, and focus more on growing your business. It’s why we vet and verify all our user reviews and recommend only the tools endorsed by people like you.

In other words, our product recommendations are never bought or sold, or based on the opinion of a single individual-they’re chosen by your peers, reflecting the views and experiences of our independent base of software reviewers.


To be considered for this list, products have to:

  1. Have at least 20 unique product reviews published on Capterra within the past two years, with an average rating of 3.0 or higher. We selected the 8 products with the highest ratings to feature in this article.
  2. Offer a free, stand-alone version of the software (not a trial version of the software where you must purchase a product after a limited amount of time).
  3. Meet our event management software market definition: “Event Management software automates marketing, registration, coordination, and scheduling of events.”

Note: The content in this piece that provides opinions and points of view expressed by users does not represent the views of Capterra.

The “Best functionality” tool is identified based on the highest user ratings a vendor receives for functionality based on publicly available reviews.

The “Most affordable” tool is identified based on the lowest pricing a vendor offered on their website in terms of cost to upgrade on October 12, 2021.


Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

About the Author

Barkha Bali

Barkha Bali

Barkha Bali is a writer at Capterra, providing expert insights to help small businesses identify the right software for their needs by analyzing user reviews data for the highest rated products in relevant software categories. She has worked in finance, lifestyle, education, and medical. With expertise in marketing and content strategy, Barkha’s work has been featured in Medium and educational websites. When not working, she can be found re-watching “The Office” or “Brooklyn Nine-Nine.”

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Comments

Avatar

Comment by Tirena Dingeldein on

Hi Cary,
You should check out our directory on Event Management Software for an extensive list of options. You can use the filtering tool on the left to narrow down your results, and each software page has a more in-depth look at the software features they provide.
Please let me know if I can help with anything else!

Comment by Cary Swick on

While these look to be nice options what I need is for a small local convention that I can enter people who pre register and if they have purchased any of the other options such as meals or memorabilia and then print their badge. It would also be able to be changed each year to accommodate any changes in what is offered. It would need to track how many people registered, meals sold and so forth with the ability to run reports. Does such software exist?

Avatar

Comment by sara sandeep on

Hey Nick, Thanks for sharing the great list! Eventdex is also one of the best event registration software, Eventdex is all-in-one event management solution that even offers robust online and onsite registration platform, event app, lead retrieval, matchmaking solution and an attendee check-in app. We charge just a small flat fee $0.75 per ticket. Unlike other ticketing services and we do NOT charge an additional percentage fee. No charge for free tickets. Do check us out if you have a minute: http://bit.ly/2OW4yEY

Avatar

Comment by Lucy Smith on

If you are just planning to list an event online then you can try event registration systems such as https://www.eventry.com. It’s an completely unique and free for promoting an event.

Avatar

Comment by Brett Ede on

This is a great list. I’d also recommend Picatic as another great option. It’s also completely free to run a free event. https://www.picatic.com/p/tour

Comment by Jesse on

If you’re looking for something free and SIMPLE, just for listings? Planaby has a plugin that you can list your events on partner or friend sites really easily – that let’s folks like music acts grow their reach because sometimes other sites have a lot more traffic and potential audience than than the one for your band or local wine shop. Also, planaby has a separate website and even a mobile app where activity seekers can discovery you and your events. https://wordpress.org/plugins/planaby-shows-and-events-widget

Avatar

Comment by Mike Carson on

Great list. Another popular open source event registration solution for the Joomla CMS that is worthy of mention is Event Registration Pro. We have used it for many of our clients successfully for many years. It is also supported well and has tons of great features. I highly recommend it. You can find it here https://www.joomlashowroom.com/products/event-registration-pro-calendar

Comment by Tomasz Chrościechowski on

I totally agree with Jose Bort. Another thing is that using Open Source is sort of risky because of low security resons. Attendees details are crucial and should be secured at the highest level possible. If everyone is allowed to modify the code of the application it becomes like an open book. Some people will be applying modifications to gather registrations in a better way and others will be looking for ways to break inside and use these registrations for totally different reasons. I am founder of CONREGO – software that is between SaaS and OpenSource – for Event Managers who prefer to keep all data secure on their own server. Do not hesitate to mail me if you want to know more.

Comment by Jose Bort on

Thanks for this resource, Nick. Using free vs. paid registration software ultimately boils down to the needs of an event organiser. While fundamental functions can be enjoyed from free software, there are specific functions that can only be utilised from paid services. A good example of paid functions is ticketing (as mentioned in the article). It’s very convenient to use a registration platform that allows for online ticketing and payments. This may allow for better event turnout since the entire process can be done in a matter of seconds. There are also check-in apps that may be paired with these registration software to significantly reduce headaches associated to these vital activities. If the success of your event depends on the amount of sales you generate, research well to see if any free or paid software can meet your specific needs.

Avatar

Comment by Sean Burke on

Hi Nick,

Thanks for the writeup on Ticketbud! We’ve found that most people pass on our (competitive) service rate, so we’re effectively free to use for anyone. We also offer a nonprofit reduced rate for charities, fundraisers, and the like. : )

Have a great week!

Cheers,
Sean

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