Project Management

Top 7 Free Appointment Scheduling Software

By | 11 min read | Published

Appointment scheduling software helps manage bookings and minimize no-shows.

Are you tired of sending back-and-forth emails to set up appointments with clients? Do you struggle with managing customer walk-ins or cancellations? If yes, then appointment scheduling software is meant for you.

Appointment scheduling software helps you schedule, reschedule, and confirm customer appointments but without the hassle. It allows you to check the availability of clients and send automated reminders to prevent no-shows.

If you’re a solopreneur or small business, you may not require the extensive features offered by a high-end appointment scheduler. A free tool with standard appointment management features such as calendar management and payment integration would work well for your needs.

This article highlights the top seven free appointment scheduling software options (listed alphabetically) based on user reviews and ratings. (Read how we selected these products.)

/See the full list of appointment scheduling tools in Capterra’s software directory.
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Top 7 free appointment scheduling software
1

10to8: Create different booking pages for your website

10to8 is online appointment scheduling software that helps schedule, track, and cancel appointments. It allows you to send email, SMS, and voice reminders for upcoming appointments and take preventive actions, such as rescheduling, in case of no-shows.

You can add booking restrictions to decide when, how, and what services customers can book as well as set up a notice period for appointments and cancellations. If you offer different services, you can create different booking pages on your website and even set up booking access for your staff.

The software automatically syncs with your calendar (Outlook, Google, and Office 365) to minimize instances of double-booking. Its dashboard lets you view key performance-related metrics, such as the number of new customers in a given period, visits on your booking page, and no-shows. You can also pull up different reports, such as booking reports, service reports, staff appointment reports, and appointment monitoring reports.

10to8’s customer support options include phone, email, and chat support.

*Analysis accurate as of April 2022
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Key Features:

  • Accounting integration
  • Appointment scheduling
  • Calendar management
  • Call reminders
  • Collaboration tools
  • Email reminders
Trial/Free Version:
Free Trial
Free Version
Upgrade price:

$9.6 per month (billed annually)

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Dashboard overview in </span><a href="https://www.capterra.com/p/138962/10to8/"><span style="font-weight: 400;">10to8</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/138962/10to8/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
2

Appointfix: Book multiple appointments for the same time slot

Appointfix is an appointment scheduling tool that helps create, view, and update online appointments. It allows you to set recurring appointments and schedule group appointments. It also lets you create parallel bookings for different services in the same time slot to attend to more customers. Because of this feature, the software is popular among beauty, wellness, and fitness businesses.

You can use the software to send mass messages to clients, share marketing campaigns with them, and send automated reminders to customers you haven’t seen in a while. You can also pull up weekly, monthly, and yearly performance reports; compare them with historical reports; and export them in CSV or PDF format.

The software allows you to block extra time between two appointments to complete tasks such as cleaning equipment for the next appointment and traveling to the next client’s location. You can color-code your services for easy identification as well as allow your clients to calculate the price based on the duration of service.

Appointfix’s customer support options include phone, email, and chat support.

*Analysis accurate as of April 2022
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Key Features:

  • Automated scheduling
  • Calendar sync
  • Client database
  • Confirmation/reminders
  • Group scheduling
  • Mobile access
Trial/Free Version:
Free Trial
Free Version
Upgrade price:

$9.99 per month (billed annually)

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Revenue reports in </span><a href="https://www.capterra.com/p/192895/Appointfix/"><span style="font-weight: 400;">Appointfix </span></a><span style="font-weight: 400;">(</span><a href="https://www.capterra.com/p/192895/Appointfix/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
3

Koalendar: Pre-fill client details for faster scheduling

Koalendar is online appointment booking software that allows customers to self-book appointments using the booking page on your website.

The software syncs with your customer database to pull customer information such as name and email to pre-fill the booking form. Once the form is pre-filled, you can generate and share a personalized booking link with your clients.

You can create unlimited booking pages and even customize the booking page link so it’s easier to remember. You can add up to 10 meeting location options, including online and physical locations, and set availability for each location.

The software integrates with Google Meet and Zoom, allowing you to conduct video calls through the platform. In addition, it helps identify differences in time zones so you can adjust your appointments accordingly.

Koalendar offers chat support to its users.

*Analysis accurate as of April 2022
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Key Features:

  • Calendar sync
  • Client database
  • Confirmation/reminders
  • Group scheduling
  • Online booking
  • Room booking
Trial/Free Version:
Free Trial
Free Version
Upgrade price:

$6.99 per month (billed annually)

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Setting meeting availability in </span><a href="https://www.capterra.com/p/218443/Koalendar/"><span style="font-weight: 400;">Koalendar</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/218443/Koalendar/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
4

Picktime: Accept booking payments online

Picktime is an online appointment booking and invoicing software tool that allows you to create and edit schedules as well as accept payments online. Its dashboard offers insights into your revenue, upcoming appointments, and top-performing services.

As a Picktime user, you can generate an online booking form and share its link with your customers via SMS or email. You can create customer invoices as well as add discounts or special offer codes to them. You can also send customized SMS and email reminders for upcoming appointments.

The software allows you to set booking access permissions for your staff; these are majorly categorized as admin, edit, and view permission levels. You can use any or a combination of these access levels to set restrictions for your staff.

Picktime’s customer support options include email and chat support.

*Analysis accurate as of April 2022
View Profile

Key Features:

  • Appointment scheduling
  • Automated scheduling
  • Billing and invoicing
  • Client management
  • Confirmation and reminder
  • Group scheduling
Trial/Free Version:
Free Trial
Free Version
Upgrade price:

$9.99 per month (billed monthly)

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Calendar overview in </span><a href="https://www.capterra.com/p/171707/Picktime/"><span style="font-weight: 400;">Picktime</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/171707/Picktime/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
5

PodiumIO: Club multiple bookings into one payment transaction

PodiumIO is a scheduling software solution that allows you to create unlimited customized booking pages that can be added to any social media, website, or partner site. It also lets customers self-book appointments, set up recurring appointments, and modify bookings via a smart calendar.

Once a booking is scheduled, you can see the name and address of the customer, time of the booking, and booking number on your calendar. You can reschedule a booking and update your service professionals’ schedules using the calendar’s drag-and-drop feature. After rescheduling, you can send an email or SMS reminder to notify customers about the updated schedule.

The software allows you to charge customers for multiple bookings via a single payment transaction. You can provide customers with real-time updates on their service professional’s status, sort service professionals based on customers’ preferences, and generate invoices for customers. Also, the software provides calendar and dashboard alerts in case of a double-booking.

PodiumIO offers phone, email, and chat support to its customers.

*Analysis accurate as of April 2022
Best functionality
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Key Features:

  • Automated scheduling
  • Client database
  • Customer database
  • Group scheduling
  • Multi-location
  • Online payments
Trial/Free Version:
Free Trial
Free Version
Upgrade price:

$59 per month

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Creating a new booking in </span><a href="https://www.capterra.com/p/185525/PodiumIO/"><span style="font-weight: 400;">PodiumIO</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/185525/PodiumIO/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
6

SimplyMeet.me: Add custom questions to the booking page

SimplyMeet.me is a scheduling tool that allows customers to self-book a one-or-one or group appointment. It automatically detects any difference in time zones and lets you select from a list of suitable meeting hours. It also lets you customize email content when sending appointment reminders or updates to customers.

With SimplyMeet.me, you can customize the look and feel of your booking page; add custom questions to the page to know more about your clients; and set up different meeting types, such as phone calls and video calls. You can also color-code the different meeting types on your calendar so they are easily identifiable.

You can add detailed meeting descriptions so it’s easy for the invitees to understand the meeting purpose. You can set the meeting duration anywhere between 5 and 90 minutes, customize the meeting URL, and even add a booking function to your social media channels. You also have an option to make meetings private so they don’t show up on your scheduling page. For such meetings, you can share the booking link directly with a client.

SimplyMeet.me offers phone, email, and chat support to its customers.

*Analysis accurate as of April 2022
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Key Features:

  • Automated scheduling
  • Calendar sync
  • Email reminders
  • Online payments
  • Rescheduling
  • Room booking
Trial/Free Version:
Free Trial
Free Version
Upgrade price:

$9.99 per user per month (billed annually)

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Viewing upcoming meetings in </span><a href="https://www.capterra.com/p/239306/Harmonizely/"><span style="font-weight: 400;">SimplyMeet.me</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/239306/Harmonizely/"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>
7

Taskeo: Bill your clients in multiple currencies

Taskeo is online scheduling software that allows you to create customized availability calendars and sign-up forms. You can schedule meetings, set different meeting durations to factor in ample buffer time, and preview your team’s schedule on a calendar. You can also send appointment reminders via email and push notifications.

With Taskeo, you can bill clients in multiple currencies; clients can select their preferred payment method and currency in the appointment form. You can track the time spent on appointments and generate invoices with multiple rates. You can also embed the booking form on your website so it’s easier for your customers to book an appointment.

The software has a built-in reporting function that allows you to analyze the productivity of your team via time tracking and productivity reports. Besides being an appointment scheduler, Taskeo is also a business management software tool that allows you to distribute workload among team members, streamline appointments, and track time for all tasks.

Taskeo offers email and chat support to its customers.

*Analysis accurate as of April 2022
Most affordable
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Key Features:

  • Calendar sync
  • Mobile access
  • Online booking
  • Online payments
Trial/Free Version:
Free Trial
Free Version
Upgrade price:

$5 per user per month

Device Compatibility:

Screenshot:

<p style="text-align: center;"><span style="font-weight: 400;">Dashboard snapshot in </span><a href="https://www.capterra.com/p/205047/Taskeo/"><span style="font-weight: 400;">Taskeo</span></a><span style="font-weight: 400;"> (</span><a href="https://www.capterra.com/p/205047/Taskeo"><span style="font-weight: 400;">Source</span></a><span style="font-weight: 400;">)</span></p>

How to choose the right free appointment scheduling software?

Here are some important considerations to keep in mind when looking for free appointment scheduling software:

  • Get no-show protection. Missed appointments can have a negative impact on your business. When selecting a software solution for scheduling appointments, ensure it’s able to handle no-show situations. Consider a tool that allows you to send automatic reminders so customers can turn up on time or reschedule the appointment if required. Many products also allow you to accept partial or full payment at the time of booking, helping minimize instances of casual bookings or no-shows.
  • Check the capability to create a custom booking page. To drive the attention of clients, you must have a professional-looking booking page for your business. Select a software solution that allows you to customize the booking page with your own branding. Go for a tool that lets you select themes and fonts for your page and incorporate various branding elements such as business information, pictures, reviews, and brand logo.
  • Look for integration with other applications. The scheduling tool you select should offer powerful integration capabilities with various existing and commonly used business applications, such as accounting, CRM, email marketing, calendar management, and video conferencing software apps. It should also integrate with multiple electronic payment gateways to facilitate faster payments.

Common questions to ask when choosing free appointment scheduling software

Choosing a free appointment scheduling tool isn’t easy, but asking the right questions helps. Here are some key questions to ask software providers before making your final decision:

Does your appointment scheduling software offer online payment capabilities?

Not all scheduling software solutions allow you to accept payments online. However, the feature might be useful, especially if you want to streamline your processes and enhance customer satisfaction. Before you invest in a scheduling software solution, ask the vendor whether the product lets you process electronic payments securely. Make sure to select a tool that allows you to accept payments via multiple gateways, such as credit cards, Stripe, and PayPal.

Does your software offer reporting capabilities?

While looking for a tool for scheduling appointments, make sure to check the product’s reporting capabilities. Opt for a tool that allows you to generate various business reports, such as appointment reports, client reports, revenue reports, and staff performance reports. The software should also allow you to download, print, and email these reports whenever required.

Does your software provide a booking link?

Your appointment scheduling app should provide quick booking links that can be shared within your teams or on social media channels. The app should also allow you to create personalized booking links that can be added to emails. These capabilities will provide your customers an easy way to check out your services and accelerate the booking process in case they wish to avail your services. Before you invest in a scheduling app, make sure to ask the vendor about these features in advance.

How did we choose these products? We didn’t—you did

To find your ideal software match, you need information you can trust so you can save time, stay on budget, and focus more energy on growing your business. It’s why we vet and verify all our user reviews and recommend only the tools endorsed by people like you.

In other words, our product recommendations are never bought or sold, or based on the opinion of a single individual—they’re chosen by your peers, reflecting the views and experiences of our independent base of software reviewers.


​​At Capterra, we objectively select and rank products based on a methodology developed by our research team. Some vendors pay us when they receive web traffic, but this has no influence on our methodology.

To be considered for this list, products have to:

  1. Have at least 20 unique product reviews published on Capterra within the past two years, with an average rating of 3.0 or higher (as of April 8, 2022). We selected seven products with the highest ratings to feature in this article.
  2. Offer a free, stand-alone version of the software—not a trial version you have to purchase after a certain amount of time to get the full experience.
  3. Meet our definition of appointment scheduling software: “Appointment scheduling software streamlines the process of scheduling clients, patients, and meetings.”

The “Best functionality” tool is identified based on the highest user ratings for functionality that a vendor received based on publicly available reviews (as of April 8, 2022).

The “Most affordable” tool is identified based on the lowest pricing a vendor offered on their website in terms of cost to upgrade on April 8, 2022.

Product research for this article was contributed by Himanshi Arora.


Looking for Scheduling software? Check out Capterra's list of the best Scheduling software solutions.

About the Author

Shephalii Kapoor

Shephalii Kapoor

Writer @ Capterra with a focus on small business market trends, software requirements, and all things tech. Member of the Institute of Company Secretaries of India. Has a keen interest in music and reading books. When I am not working, you can find me talking to my friends with a mug of coffee in hand.

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