7 Free and Open Source Event Management Software

Picture this: A bunch of events are coming up and as an event manager, you’re in charge of making sure everything goes smoothly. You invested in an event management software solution that helps with planning events, registering attendees, and tending to booking and ticketing.

However, it’s two days before an event, and you need to send a reminder email to all the registered attendees—but the software you own doesn’t offer that feature. Had you thoroughly evaluated the software before purchasing it, this situation would’ve never occurred.

These scenarios can be easily avoided by understanding your software requirements better and matching those with what event management software tools have to offer. There are several open source and free event management solutions on the market. However, finding an event planning tool that meets all the needs of an event planner requires an evaluation of its features.

This article contains seven free and open source event management software to help make evaluation hassle-free (the products are listed alphabetically).

See our selection methodology here.

See all free event management software

This article looks at seven free and open source event management software options. See the full list of free event management software tools in Capterra’s software directory.

A list of free and open source event management software tools.

  • Free version: Supports up to 100 attendees and one event per year.
  • Paid version: Basic plan costs $999 per year and supports up to 500 attendees and one event per year.

Eventee is a cloud-based software tool for organizing in-person, live, and even hybrid events. Eventee helps users with event management and attendee engagement. Its features also include live polling and audience surveys, booking, live streaming, and custom integrations.

Eventee also provides attendee statistics such as session time and engagement level, which can be used to improve future events. Its agenda planning feature lets event managers plan multiple stages and processes of their events.

The networking feature in the software lets attendees connect and arrange virtual meetings with each other. Eventee offers mobile apps for both iOS and Android devices.

Customer support is available via phone, email, and a knowledge base on their website.

Attending a virtual event in the Eventee web and mobile app

Attending a virtual event in the Eventee web and mobile app (Source)


  • Free version: Can support up to 100 attendees per event.
  • Paid version: The basic plan costs $1 and the professional plan costs $2 per attendee. It has no limit on the number of attendees.

Eventleaf is an online event registration and management software tool with features such as online ticketing, attendee tracking, calendar management, and payment collection portals.

It allows users to create event landing pages, showcasing their event’s agenda, invitees, speakers, and location. Users can also create customized name badges with scannable barcodes for attendees.

Eventleaf can also be used to collect payments and send out customized surveys to attendees to collect feedback about events.

Free version users get access to 24×7 support via email while paid users get email as well as phone support.

Event creation in Eventleaf.

Event creation in Eventleaf (Source)


  • Free version: Supports up to 50 attendees.
  • Paid version: Basic plan starts at $150 per quarter.

FLOOR is a cloud-based community-focused platform built for event managers and organizers. The software helps users manage, market, and monetize their events and engage with their virtual communities. Its features include event website creation, event marketing, live streaming, audience management, and booking and ticketing.

FLOOR users can also run campaigns to assess how well their events are performing. These events can then be optimized with the help of data points and insights that FLOOR delivers.

FLOOR offers mobile apps (for both iOS and Android) that allow event managers to promote events across multiple channels and interact with the audience remotely.

It also features email and phone support and 24×7 live rep support.

Event scheduling in FLOOR

Event scheduling in FLOOR (Source)


  • Free version: Supports up to 50 free registrations.
  • Paid version: $2.99 per registration per event after the first 50 registrations.

MeetingHand is an online event management platform that helps event managers plan, organize, and market their events. Some of its features include event registration management, event marketing, event website creation, attendee management, and ticketing.

MeetingHand also has a reporting feature that lets users create customizable reports on various aspects of their events such as registration, booking, and payment.

MeetingHand users can also create subevents and plan specific activities for attendees such as workshops, tours, and conference dinners. Event organizers can increase audience engagement with the help of push notifications and online chat features in the product’s mobile apps (available for both iOS and Android).

MeetingHand offers email as well as phone support and a 24×7 help desk on their website.

Event dashboard in MeetingHand software.

Event dashboard in MeetingHand software (Source)


  • Free version: Odoo community edition is available for free with no integrations.
  • Paid version: Integration with additional Odoo apps starts at $4 per month per app.

Odoo is a fully integrated, all-in-one, open source software solution tailored for various business functions. Its Odoo Events module helps event managers manage all the stages of their event planning process.

Event managers can plan and create event websites and landing pages, schedule multiple events, and manage attendees. Odoo also integrates with email and social media platforms. Additionally, users can integrate Odoo with search engine optimization (SEO) tools and Google Analytics to track engagement and measure marketing efforts.

Odoo offers only cloud-based deployment to free users while paid users can opt for on-premise deployment as well. It also has mobile apps for both iOS and Android.

Odoo offers email and 24×7 phone support. Their website also features a knowledge center and an FAQ section for users.

Events calendar in Odoo Events

Events calendar in Odoo Events (Source)


  • Free version: Includes all the core features and supports events with up to 100 invitees.
  • Paid version: Premium plan starts at $19 per month or 1.95% + $0.90 of per ticket sold.

RSVPify is a cloud-based end-to-end event management platform for in-person and virtual events. Its features include guest list management, ticketing, and embeddable RSVP forms for attendee registration.

It also offers a drag-and-drop seating chart maker to plan optimal seating, menu options to allow guests to share meal choices and dietary needs, and age verification for events that have age restrictions.

The software offers a feature called secondary events. It allows event managers to invite select guests to secondary events such as rehearsal dinners or post-conference lunches.

RSVPify offers a support library, video tutorials, and 24×7 ticket-based customer support for users.

Dashboard for attendee management in RSVPify

Attendee management dashboard in RSVPify (Source)


  • Free version: Free for personal use and occasional small business events.
  • Paid version: Basic plan is priced at $9,500 per year for individuals and small teams.

Splash is an event management and marketing solution for live and virtual events. Splash users can create branded event marketing templates, registration pages, and personalized event invites, reminders, and updates for attendees.

It also features built-in event analytics that helps event managers keep track of events and their impact. Its data dashboard helps users understand and segment attendees based on their preferences, location, and engagement.

Splash also offers seamless integration with a variety of third-party project management, data import, and communication tools.

The software is cloud-based and it offers live and in-person training to users. It has mobile apps for both iOS and Android and offers 24×7 live support via chat and email.

Data dashboard in Splash.

Data dashboard in Splash (Source)


How to choose the right event management software for your business

Selecting the right event management software tool can be complicated. With so many options on the market, event managers and organizers should consider factors such as attendee size, feature requirements, and hosting options. These factors will help buyers narrow down the options and make well-informed decisions.

Some important considerations while investing in an event management tool are:

  • Assess event size: While some free products do not have a limit on the number of attendees, others might limit it to say, 50 or 100 attendees. Therefore, before choosing a tool, buyers should make sure they know the audience size they intend to cater to and whether the free tool covers it.
  • Check the cost of upgrade: Buyers should ask the software vendor about additional features the upgrade includes. They should also inquire about any additional charges for services such as priority support or data migration.
  • Look for integration support: Buyers should check with the vendor whether the tool offers integration with other software tools. Also, they should assess whether the vendor can build APIs to support custom integrations with third-party project management and communication tools.

Common questions to ask when selecting a free event management software tool

Here are a few questions that buyers can consider asking the software vendor before getting into business with them:

  • What are the terms of subscription? Buyers should clarify the subscription terms beforehand. Asking whether the vendor has a fixed-price contract or if they charge per attendee or event will help compare and finalize the best deal possible.
  • Does the software help with marketing and promotion? Online marketing is a crucial part of any event. As a buyer, one should ask whether the software has in-built event marketing capabilities or does it support integration with social media and other marketing platforms.
  • Can case studies and testimonials be provided? Buyers can ask for customer testimonials and case studies to understand how well the software performs for businesses working in event management. This will also help highlight common problems that users might have faced.


This article was updated on May 18, 2021. Products considered for this article had to:

  • Offer a free, stand-alone version of the software (not a trial version of the software where you must purchase a product after a limited amount of time).
  • Meet our event management software market definition:
    Event management software automates marketing, registration, coordination and scheduling of events. Planners use event management applications to manage the planning and process of meetings and events, including marketing, attendee registration, badge creation, calendar generation and venue space management. These applications also offer a variety of self-service functions for event attendees such as online registration, content delivery and fee payment.
  • Offers the core features of event management solutions: Registration management, attendee management, and event scheduling.

Software that met the market definition also needed a minimum of 20 user-submitted reviews and an overall user rating above 4.0 compared to other products in the category.

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

About the Author

Ashish Upadhyay

Ashish Upadhyay

Writer @ Capterra, helping digital Davids beat Goliaths. I cover small business trends in CRM, accounting, real estate, insurtech, and emerging tech. B.A English, University of Delhi. Currently pursuing my master’s in English Literature. When I’m not working, I’m planning my next trek, playing video games, or working out.

Comments

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Please don’t confuse FREE as in FREEDOM, with free as in free of charge when talking about free software.
What matters more is the freedom of use, copy, study or modify that free software enables.

A software may be free of charge, but still locks its users down, limits and mistreats them. Like it is the case with many famous phone/computer operating systems and programs.

Otherwise, thank you for including some freedom respecting software in the article.
Cheers!

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Thanks for sharing this information. I like to share a creative app for event
named orquideatech which is specially designed for an arrangement of events. It has a specific capacity, for example, customized profile, alarms, and individual timetable makes you fill inside an encounter advantageous.

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Thanks for sharing great information with us. I would like to suggest one of the best online concerts, event and Live theater tickets selling sites. Etickets.ca https://www.etickets.ca/ here you can buy concert tickets with cheap price.

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Also add Eventdex to the list.Its one of the best customized event management software in the event industry.

for more info go through eventdex.com

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I would like to add another event management and ticketing platform to the list, i.e. Yapsody (https://www.yapsody.com/ticketing/).

Yapsody is a professional event ticketing platform that helps event organizers to create, manage, and sell event tickets online. Yapsody is free for free events.

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Hi I would also like to share here eventsframe.com

Designed to simplify ticket creation and multi event management with comprehensive discount tools, EventsFrame is designed by event organisers for events organisers!

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I’ve just started using http://www.eventsframe.com for all the events at my school. Found them on Twitter. I think they have a paid option but it’s free for our free events.

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Recently, we heard more and more event organizers complaining that their registration service vendors increased their fees.

Here is interesting article about it: “Why Event Registration Fees are Rising — What can You Do about It?”
(https://whova.com/blog/event-registration-fees-rising/)

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I have been playing around with the free version of Jotform for an upcoming arts and crafts festival. So far it seems very simple to use. You can create unlimited questions and it also allows for file uploads from registrants. Another positive is that it interfaces with Squarespace, which is the platform that our website is hosted on. The free version does limit you to only 100 submissions per month and a 500 mb storage limit. All in all I am really liking it!

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Nice read! Another freebie: http://www.sci-db.com (Scientific DataBase), scientific events management system.

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Good article and Eventdex is also one of best event management software
https://www.eventdex.com

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I expecting Ticketgateway.com in the list. which is known for best customer services and quick refunds.

[…] Here’s an awesome blog post with 11 free event management softwares that you can use for your campus event! https://blog.capterra.com/free-event-management-software/ […]

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Hey there–what about AllSeated? They have a free seating plan software that lets you map out the seating for your event. I am frankly quite surprised not to them here, as they are free and my go-to for event planning. If you haven’t already, definitely check them out.

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Sorry I noted the above update after my post. However, I am interested in free open source tools since I am with minimal budget as a start up.

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Is there a updated version of this information for 2017? I am seeking a free open source event planning software that will allow minimal cost online ticketing for up to 140, registration, no buyer fee, social sharing, mobile attendee check in and analytics. I am a new startup that hosts events/concerts.

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Hi,
I work for a foreign embassy and we will need to manage our guest/attendee list. For security purposes we can not use online servers . Do you know any offline software able to create custom invites ( around 4000) including for each guest a custom qr code with name, organization position) to be fast indentified at check in.
Thanks in advance for your help.

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At EventBank (https://www.eventbank.com) we are also supporting a lot of NGOs with our technology so they can run charity events such as balls, seminars or conferences more productively.

Hannah, feel free to add us to this list or reach out if you need more information or testimonials.

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Another one for those in Australia/New Zealand/Asia is http://digitaltickets.net they have various free and ‘pass fees on’ or solutions available for events, camps and groups.

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Great list of free tools. I noticed a few were a bit outdated (ex. 123ContactForm has a new look).

I recently posted a list of the best nonprofit event management software tools that includes a bunch of these free tools and some paid ones which also have a nonprofit discount: http://www.wildapricot.com/blogs/newsblog/2017/01/19/nonprofit-event-management-software-tools

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I would like to suggest one more online event planning service: http://www.partylabz.com. It is mostly focused for such events as birthdays, baby showers, weddings, graduations, house warming, getting together and any other celebrations. Though, any type of event can be created using the service. No registration required to create, manage and RSVP to an event. It is free but has some advanced paid options. I believe it is worthy alternative to services mentioned in articles above.

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Great article! I also wanted to add another tool to the list, http://www.whennow.com. WhenNow is a free online ticketing and registration platform. It’s super easy to use and there are NO buyer fees! They also have social sharing, mobile attendee check-in, and analytics reporting.

As for having some of the lowest transaction fees, there’s a cool price calculator to see how they stack up against other big companies like EventBrite, Ticket Spice, and others.

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Hi,

Thanks for sharing very useful informative article…

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Hi,
I’m an event manager working for not-for-profit organisations.
I need a affordable events programme that can allow for inputting of excel guests lists into the system to begin with, enable all types of reports, updating on payments, table hosts, seating plans etc, which one would you recommend? Thanks

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Excuse me but none of these are free.

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Hi,

I have a church camp coming up and I would like to introduce an online registration portal for the participants. I would prefer it if it is open source. I also have the intention of hosting the webpage and database locally from my computer. Please recommend a software for me. Thank you.

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Does anyone have any good options for guest list management? I am with a nonprofit and we do a sitdown gala once a year, in which major sponsors purchase tables. I would like to be able to send them a link for them to input their own Guest lists. Currently they send me their guest lists via email, and someone has to manually input them into a spreadsheet

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I want to add free video invitations platform: https://inviter.com/. Using this you can manage RSVP’s, how many members attend and also allows to send reminders to your guests. The other features are call to action buttons, calendar integration and also have number of customized templates.

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New conference management system from Czech republic univerisites in cooperation with Germany uni is http://www.proconfer.com – very easy, some special features (reviewer’s rating, autosending papers to conferences of same topics,..) and they have free pricing for small conferences (below 100 attendees)

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Very informative article. I am still really in need of a system that will work for a ‘sip and paint’ type of business. It needs to allow me to create unique invites to give to hostesses who can then forward to their invitees. Invitees need to be able to register and pay for that specific party. Hostesses need to be able to log in to review their invite list and party progress. I need to be able to create numerous unique party invites at one time, and give the hostesses the unique ‘party codes’ to pass on to their guests so the guests can get more party information and register (pay). I know these exist because I’ve seen them on other sites, but have found the paint and sip market to be filled to the brim with ‘consultants’ who choose not to freely share even a feature without payment. I’ve been searching for quite a while. Any assistance would be appreciated!!! BTW this is NOT a sip and paint business but something similar.

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Hi Jonathan,

Evite seems to have that functionality, but it looks like it’s only one way (Evite to Facebook, not the other way around): http://help.evite.com/customer/portal/articles/381652-for-a-free-invitation-how-do-i-invite-my-facebook-friends-or-post-my-event-on-facebook-

Similarly, Eventsbot seems to do this: http://www.eventsbot.com/blog/new-features-added-on-eventsbotcom-2/

As does Eventleaf: http://www.eventmanagerblog.com/eventleaf-online-event-registration-review/

It looks like Odoo may support this feature in the future through a third party app: https://zapier.com/zapbook/facebook-pages/odoo/

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Hi, thanks for posting this list. I help to run a group which organises regular social events. We currently have a facebook Group page to create events and send out invitations, and where members can log into the group and see what’s on, as well as post and organise events themselves. There are some members of the group who do not ‘do’ facebook for whatever reason, any suggestions for free & open source event management web-based packages which could replicate these tasks, and would be able to integrate with facebook so that events could be created in facebook and then automatically be published on the event management system?

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Dryfta is the new kid on the block. It is the free, organiser-friendly event management platform. Use it to capture event data & measure event ROI, sell tickets (no service fees), create event website & native mobile apps, add schedules & let attendees check-in to sessions, design badges & retrieve leads for exhibitors, segment attendees & create email campaigns, share real-time reports with multiple teams, among other things.

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Great article, thanks for posting! Having tried quite a few of the products on this list alone, I found that many were a bit too clunky for the type of work I needed to get done. If you’re looking for something a little lighter, I would recommend checking out RSVPify: https://rsvpify.com/

Though they seem to be more wedding oriented, the functionality extends for any type of event. My only complaint is that the free version only supports 100 responses, but the subscription cost is affordable.

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The information was very helpful. Thanks for sharing. One of my companies manages various events, so this might come in handy.

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Your Information on Event management Software was useful

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Thank you for including Event Track from Jolly Events, Hannah. We also have a full event registration solution now, branded as Eventleaf. There are both offline (desktop) and online versions of the software – and some really powerful features like:
– Register event attendees online or on-site
– Register quickly by scanning driver’s license or business card
– Register attendees for specific seminars or sessions
– Print professional name badges
– Scan and verify badges with barcodes or RFID tags

Oh, and there is a free edition of course.

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Hi David,

Thanks so much for your comment–I don’t know how I missed Bizzabo, when I read your blog on a regular basis! I’m happy to add it to the list.

Hannah

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OpenConf is a peer-review, conference, and abstract management web application that has been used by thousands of events in over 100 countries. The Community Edition is free to use for events supporting themselves. See http://www.OpenConf.com for more information.

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Bizzabo also provides users with the ability to pass registration costs on to attendees.

Our flexible fees allow organizers to pay the fees themselves, pass them on to attendees, or split fees between themselves and attendees.

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