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8 Free and Open Source Event Management Software

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Update 1/30/2018: This piece has been updated to reflect software pricing system changes, remove nonexistent systems, and reflect new software names and functionalities.

I love free stuff! That’s why I all troll the aisles of Costco every weekend looking to get my hands on free samples of the crackers and artisan cheese sold by the metric ton.

Free things brighten everyone’s day, whether it’s the snacks at your favorite grocery store or event management software.

free event management software

I’ve compiled a list of free and open source event management software options containing at least one of the following key features:

  • Event attendee registration form
  • Some sort of event marketing tool (email, social media, etc.)

(Software options presented in alphabetical order.)

Free/Freemium options

1. 123FormBuilder

Screenshot of 123FormBuilder's event registration form

123FormBuilder’s event registration form

The free version of 123FormBuilder creates event registration forms. For one user, the platform includes five forms per month with up to 10 fields each. The free version maxes out at 100 submissions per month.

123ContactForm integrates with WordPress and a number of other publishing platforms, as well as Facebook, Twitter, and Hootsuite.

To utilize payment integration, Google Analytics, and unlimited form creation, you’ll have to upgrade to the platinum or diamond version of the software (plans start at $19/month).

Features:

  • Web forms
  • Notifications
  • Data management
  • Event schedules
  • Third party app integration
  • Multilingual access

Have you used 123FormBuilder? Be sure to leave a review!

2. Evite

free event management software - Evite

Evite’s event creation form

If all you need is an invitation and RSVP system, Evite’s free version fits the bill. The ad-supported option has a limit of 750 invitations and a large selection of designs.

The premium version (price varies based on number of guests) lets you customize invitations without ads or Evite branding.

Features:

  • Email invitations
  • Custom branding
  • Pre-made design templates

Have you used Evite? Be sure to leave a review!

3. RSVPify

Free event management software - RSVPify

RSVPify’s event dashboard

While RSVPify is geared toward weddings, it’s easily adaptable for any type of event. The software’s free plan covers up to 100 responses, a custom URL, customization options, and data imports, among other features.

To unlock unlimited RSVPs, unlimited guest tracking, and high-end features, you can upgrade to a paid plan starting at $29 for a single event or $24/month for ongoing planning.

Features:

  • 100 free RSVPs
  • Custom branding
  • Custom URL
  • Attendee surveys
  • Email notifications
  • Data management
  • Mobile Access

Have you used RSVPify? Be sure to leave a review!

Open source options

4. ConfTool

Screenshot of ConfTool's event setup page

ConfTool’s event setup page with guide arrows showing the location of entry fields

VSIS ConfTool, ConfTool’s open source system, is available for non commercial events through a free license. It’s intended for academic and non-professional event planners.

For up to 150 participants, it offers a customizable registration form, file uploading and online submissions, and online review forms. The software can even be used for day-of attendee check-in

For payment processing other than cash, check, or bank transfer, you’ll need the pro edition.

Features:

  • Online registration
  • Custom branding
  • Data management

Have you used ConfTool? Be sure to leave a review!

5. Odoo Community Edition

Screenshot of the event calendar in Odoo's Community Edition

Odoo’s event calendar

Odoo’s open source event app, Odoo Community Edition, offers a slew of features for every stage of the event planning process. You can create event pages with a user-friendly editor and make agendas, sell tickets online, promote events through automated emailing and social media integration, and track site success with Google Analytics.

Odoo also offers SEO tools and landing pages, and fully integrates with the Odoo app suite.

For additional features such as full customer support or a mobile app, you’ll need to upgrade to the enterprise edition ($20/user per month), which also integrates with many of Odoo’s other software options.

Features:

  • Ticketing
  • Event schedule
  • Social media integration
  • Email marketing
  • Google Analytics integration
  • Sponsor management

Have you used Odoo? Be sure to leave a review!

6. Open Conference Systems

free event management software - Open Conference Systems

Event creation page via Open Conference Systems

This tool was created for academic conferences, making it ideal for universities and educational nonprofits. With OCS, you can create a conference website, call for submissions, post papers in a searchable database, and register participants.

After the conference is over, the software’s discussion capabilities help keep the conversation going.

Features:

  • Custom branding
  • Registration

Have you used Open Conference Systems ? Be sure to leave a review!

7. OpenConferenceWare

Free event management software - OpenConferenceWare

Event page built using OpenConferenceWare (via ReadWrite)

OpenConferenceWare requires a Rails application to run, meaning it’s best-suited for tech-savvy event planners.

It’s a customizable platform that lets users list event sessions, create and update proposals, subscribe to feeds, show rooms, and create personal profiles. Administrators can create and change events, set proposal deadlines, and manage rooms and sessions.

Features:

  • Event schedule
  • Room block management
  • Session management
  • Event attendee surveys

Have you used OpenConferenceWare? Be sure to leave a review!

8. Open Source Event Manager

free event management software - Open Source Event Manager

OSEM’s event analytics dashboard

OSEM offers a broad array of capabilities in an open source format. You can build a website for your event, and add detailed attendee schedule pages packed with session information. Attendees can use OSEM to register and submit proposals, while planners can track registration, venue information, and sponsorship in the administrator dashboard.

Features:

  • Session management
  • Registration
  • Event schedule
  • Data management
  • Custom branding

Have you used OSEM? Be sure to leave a review!

Bonus list: Pass the fees to attendees

In addition to these free and open source options, there’s software out there that forwards costs on to guests, eliminating the need for user fees. I pulled together a quick list of such systems; most are totally free for events that don’t charge admission, and charge attendee fees for paid events that can be rolled into ticket prices.

Standard features for these systems include event website creation, online registration, payment processing, email communication, social media integration, and analytics. Keep in mind that while these software options are easy-to-use, you’re trading off customization capabilities.

(Software options with no user fees for free events are marked with an asterisk.)

  • Brown Paper Tickets: $0.99 + 3.5% per ticket (includes Brown Paper Tickets’ credit card processing fees; event managers who use their own payment processing get 2.5% back)
  • Eventbee*: $1 to $3 per ticket (depending on features) + plus payment processing fees
  • Eventbrite*: 2.5% of the ticket price + $0.99 per ticket + 3% payment processing fee (only paid if buying through one of Eventbrite’s mobile apps)
  • EventLeaf*: $1 + 3% per ticket charged via third party processor; $1 + 6% per ticket charged via EventLeaf credit card processor
  • Eventzilla*: 1.5% (capped at $4.99) + $0.99 per ticket
  • Picatic: 2.5% +$1 per ticket, as well as 2.9% + $0.30 per credit card transaction
  • PlanetReg*: $0.50 + 2% of the cost of each registration (capped at $9) + processing fees
  • rsvpBOOK: $2.95 to $3.95 per registrant ($1.99 for nonprofits) + processing fees
  • Ticketbud*: $0.99 + 2% per ticket + card processing fees (2.9% for the Ticketbud system)
  • Ticketleap*: 2% + $1 for online sales + 3% credit card processing fee if using Ticketleap Payments (you pay your own processing fees if you use PayPal or Authorize.net); no fee for onsite sales

Other event management tools

Want to learn more about how much event management software costs across the spectrum? Check out our complete pricing guide.

Did we miss any free or open source options you think should be on this list? Let us know in the comments below!

Capterra’s event management blog is a great resource for everything related to event management tech, trends, and tips. Check out these pieces to get started:

Looking for Event Management software? Check out Capterra's list of the best Event Management software solutions.

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About the Author

Nick Morpus

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Nick Morpus is a Content Writer for Capterra, a free resource that matches buyers and sellers of business software. He has a background in politics, economics, and journalism, which he dedicates his off-time to contributing his thoughts to other political sites. In his free-time he enjoys reading, drawing, photography, playing guitar, writing, and cooking.

Comments

Bizzabo also provides users with the ability to pass registration costs on to attendees.

Our flexible fees allow organizers to pay the fees themselves, pass them on to attendees, or split fees between themselves and attendees.

OpenConf is a peer-review, conference, and abstract management web application that has been used by thousands of events in over 100 countries. The Community Edition is free to use for events supporting themselves. See http://www.OpenConf.com for more information.

Hi David,

Thanks so much for your comment–I don’t know how I missed Bizzabo, when I read your blog on a regular basis! I’m happy to add it to the list.

Hannah

Thank you for including Event Track from Jolly Events, Hannah. We also have a full event registration solution now, branded as Eventleaf. There are both offline (desktop) and online versions of the software – and some really powerful features like:
– Register event attendees online or on-site
– Register quickly by scanning driver’s license or business card
– Register attendees for specific seminars or sessions
– Print professional name badges
– Scan and verify badges with barcodes or RFID tags

Oh, and there is a free edition of course.

Your Information on Event management Software was useful

The information was very helpful. Thanks for sharing. One of my companies manages various events, so this might come in handy.

Great article, thanks for posting! Having tried quite a few of the products on this list alone, I found that many were a bit too clunky for the type of work I needed to get done. If you’re looking for something a little lighter, I would recommend checking out RSVPify: https://rsvpify.com/

Though they seem to be more wedding oriented, the functionality extends for any type of event. My only complaint is that the free version only supports 100 responses, but the subscription cost is affordable.

Dryfta is the new kid on the block. It is the free, organiser-friendly event management platform. Use it to capture event data & measure event ROI, sell tickets (no service fees), create event website & native mobile apps, add schedules & let attendees check-in to sessions, design badges & retrieve leads for exhibitors, segment attendees & create email campaigns, share real-time reports with multiple teams, among other things.

Hi, thanks for posting this list. I help to run a group which organises regular social events. We currently have a facebook Group page to create events and send out invitations, and where members can log into the group and see what’s on, as well as post and organise events themselves. There are some members of the group who do not ‘do’ facebook for whatever reason, any suggestions for free & open source event management web-based packages which could replicate these tasks, and would be able to integrate with facebook so that events could be created in facebook and then automatically be published on the event management system?

Hi Jonathan,

Evite seems to have that functionality, but it looks like it’s only one way (Evite to Facebook, not the other way around): http://help.evite.com/customer/portal/articles/381652-for-a-free-invitation-how-do-i-invite-my-facebook-friends-or-post-my-event-on-facebook-

Similarly, Eventsbot seems to do this: http://www.eventsbot.com/blog/new-features-added-on-eventsbotcom-2/

As does Eventleaf: http://www.eventmanagerblog.com/eventleaf-online-event-registration-review/

It looks like Odoo may support this feature in the future through a third party app: https://zapier.com/zapbook/facebook-pages/odoo/

Very informative article. I am still really in need of a system that will work for a ‘sip and paint’ type of business. It needs to allow me to create unique invites to give to hostesses who can then forward to their invitees. Invitees need to be able to register and pay for that specific party. Hostesses need to be able to log in to review their invite list and party progress. I need to be able to create numerous unique party invites at one time, and give the hostesses the unique ‘party codes’ to pass on to their guests so the guests can get more party information and register (pay). I know these exist because I’ve seen them on other sites, but have found the paint and sip market to be filled to the brim with ‘consultants’ who choose not to freely share even a feature without payment. I’ve been searching for quite a while. Any assistance would be appreciated!!! BTW this is NOT a sip and paint business but something similar.

New conference management system from Czech republic univerisites in cooperation with Germany uni is http://www.proconfer.com – very easy, some special features (reviewer’s rating, autosending papers to conferences of same topics,..) and they have free pricing for small conferences (below 100 attendees)

I want to add free video invitations platform: https://inviter.com/. Using this you can manage RSVP’s, how many members attend and also allows to send reminders to your guests. The other features are call to action buttons, calendar integration and also have number of customized templates.

Does anyone have any good options for guest list management? I am with a nonprofit and we do a sitdown gala once a year, in which major sponsors purchase tables. I would like to be able to send them a link for them to input their own Guest lists. Currently they send me their guest lists via email, and someone has to manually input them into a spreadsheet

Hi,

I have a church camp coming up and I would like to introduce an online registration portal for the participants. I would prefer it if it is open source. I also have the intention of hosting the webpage and database locally from my computer. Please recommend a software for me. Thank you.

Excuse me but none of these are free.

Hi,
I’m an event manager working for not-for-profit organisations.
I need a affordable events programme that can allow for inputting of excel guests lists into the system to begin with, enable all types of reports, updating on payments, table hosts, seating plans etc, which one would you recommend? Thanks

Hi,

Thanks for sharing very useful informative article…

Great article! I also wanted to add another tool to the list, http://www.whennow.com. WhenNow is a free online ticketing and registration platform. It’s super easy to use and there are NO buyer fees! They also have social sharing, mobile attendee check-in, and analytics reporting.

As for having some of the lowest transaction fees, there’s a cool price calculator to see how they stack up against other big companies like EventBrite, Ticket Spice, and others.

I would like to suggest one more online event planning service: http://www.partylabz.com. It is mostly focused for such events as birthdays, baby showers, weddings, graduations, house warming, getting together and any other celebrations. Though, any type of event can be created using the service. No registration required to create, manage and RSVP to an event. It is free but has some advanced paid options. I believe it is worthy alternative to services mentioned in articles above.

Great list of free tools. I noticed a few were a bit outdated (ex. 123ContactForm has a new look).

I recently posted a list of the best nonprofit event management software tools that includes a bunch of these free tools and some paid ones which also have a nonprofit discount: http://www.wildapricot.com/blogs/newsblog/2017/01/19/nonprofit-event-management-software-tools

Another one for those in Australia/New Zealand/Asia is http://digitaltickets.net they have various free and ‘pass fees on’ or solutions available for events, camps and groups.

At EventBank (https://www.eventbank.com) we are also supporting a lot of NGOs with our technology so they can run charity events such as balls, seminars or conferences more productively.

Hannah, feel free to add us to this list or reach out if you need more information or testimonials.

Hi,
I work for a foreign embassy and we will need to manage our guest/attendee list. For security purposes we can not use online servers . Do you know any offline software able to create custom invites ( around 4000) including for each guest a custom qr code with name, organization position) to be fast indentified at check in.
Thanks in advance for your help.

Is there a updated version of this information for 2017? I am seeking a free open source event planning software that will allow minimal cost online ticketing for up to 140, registration, no buyer fee, social sharing, mobile attendee check in and analytics. I am a new startup that hosts events/concerts.

Sorry I noted the above update after my post. However, I am interested in free open source tools since I am with minimal budget as a start up.

Hey there–what about AllSeated? They have a free seating plan software that lets you map out the seating for your event. I am frankly quite surprised not to them here, as they are free and my go-to for event planning. If you haven’t already, definitely check them out.

[…] Here’s an awesome blog post with 11 free event management softwares that you can use for your campus event! https://blog.capterra.com/free-event-management-software/ […]

I expecting Ticketgateway.com in the list. which is known for best customer services and quick refunds.

Good article and Eventdex is also one of best event management software
https://www.eventdex.com

Nice read! Another freebie: http://www.sci-db.com (Scientific DataBase), scientific events management system.

I have been playing around with the free version of Jotform for an upcoming arts and crafts festival. So far it seems very simple to use. You can create unlimited questions and it also allows for file uploads from registrants. Another positive is that it interfaces with Squarespace, which is the platform that our website is hosted on. The free version does limit you to only 100 submissions per month and a 500 mb storage limit. All in all I am really liking it!

Recently, we heard more and more event organizers complaining that their registration service vendors increased their fees.

Here is interesting article about it: “Why Event Registration Fees are Rising — What can You Do about It?”
(https://whova.com/blog/event-registration-fees-rising/)

I’ve just started using http://www.eventsframe.com for all the events at my school. Found them on Twitter. I think they have a paid option but it’s free for our free events.

Hi I would also like to share here eventsframe.com

Designed to simplify ticket creation and multi event management with comprehensive discount tools, EventsFrame is designed by event organisers for events organisers!

I would like to add another event management and ticketing platform to the list, i.e. Yapsody (https://www.yapsody.com/ticketing/).

Yapsody is a professional event ticketing platform that helps event organizers to create, manage, and sell event tickets online. Yapsody is free for free events.

Also add Eventdex to the list.Its one of the best customized event management software in the event industry.

for more info go through eventdex.com

Thanks for sharing great information with us. I would like to suggest one of the best online concerts, event and Live theater tickets selling sites. Etickets.ca https://www.etickets.ca/ here you can buy concert tickets with cheap price.

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