Project Management

Free Gantt Chart Templates for Your Project Management Needs

Published by in Project Management

If you’re a project manager, Gantt charts are your jam.

They’re like an architect’s compass, a doctor’s stethoscope, or a plumber’s plunger. In other words, the Gantt chart is a simple, humble tool that project managers use every day to successfully do their jobs.

Gantt charts are seamlessly built right into most project management software, but sometimes it helps to fly the plane without computer assistance, to borrow an aviation analogy.

However, there is the option to use Gantt chart software for those who prefer that approach.

With that in mind, this article will break down the Gantt chart from the ground up. We’ll look at a blank Gantt chart template, fill out a few, and then I’ll leave you with a few Gantt chart templates that you can use in programs such as Microsoft Excel and Google Sheets.

What are Gantt charts?

You know what Gantt charts are, and I know that you know what Gantt charts are. But just in case you need a quick refresher: a Gantt chart is a grid of boxes charting tasks that need to be accomplished against the progression of time.

What makes Gantt charts so useful is that the progress bars can quickly and easily show everyone key dates, the deadline, codependent tasks, and how important tasks relate to each other.

Free Gantt chart template

A Gantt chart template

To see what a Gantt chart looks like filled in, let’s use the NES classic The Legend of Zelda as an example.

Gantt chart template: The Legend of Zelda

It’s dangerous to manage projects without using a Gantt chart!


Gantt chart template: The Legend of Zelda

A simple, but legendary, example of a Gantt chart

A quick glance at this chart shows that you can’t get the Magical Boomerang or the raft and ladder until you’ve gotten the sword and bombs. You can start collecting the Triforce pieces early in the game, but you can’t complete it until you’ve finished all the tasks listed before it. Your ultimate goal is to slay Ganon and rescue Princess Zelda, and it all starts by obtaining a simple wooden sword.

There are, of course, examples more applicable to real life. Let’s try using a Gantt chart to plan cooking a turkey for Thanksgiving dinner.

Free Gantt chart template: Cooking a turkey

Turkey time!


Free Gantt chart template: Cooking a turkey

A Thanksgiving Gantt chart

This chart quickly and clearly shows you that the first thing you need to do to have turkey for Thanksgiving dinner is to order a turkey. It also tells you to preheat the oven before going to the store to pick it up and to enjoy beverages throughout the process (once you’ve returned from the store, of course). By checking which progress bars overlap, you know which tasks can be worked on simultaneously. For example, preheating the oven, seasoning and prepping the turkey, and enjoying beverages.

More free Gantt charts

Filling out Gantt charts by hand or on a rudimentary chart is a fun exercise, but realistically you’ll use some type of project management software or at least a spreadsheet for your Gantt charts.

With that in mind, here are links to free Gantt chart templates that you can use:

If these don’t do it for you, there are lots more free Gantt chart templates out there on the web you can choose from. Because they’re templates, you can also tailor these to your liking.

Go forth and Gantt

Now that you’re all geared up with Gantt charts, it’s time to put them into action at work and in your own personal projects.

Our resident project management expert, Rachel Burger, is a Gantt chart pro, and she has published lots of great material on how to make the most of this project management tool.

Here’s a sampling:

A Project Manager’s Guide to Gantt Charts

6 of the Best Gantt Chart Software

Video: What are Gantt Charts?

Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

About the Author

Andrew Conrad

Andrew Conrad

Andrew Conrad is a senior content writer at Capterra, covering business intelligence, retail, and construction, among other markets. As a seven-time award winner in the Maryland, Delaware, D.C. and Suburban Newspapers of America editorial contests, Andrew’s work has been featured in the Baltimore Sun and PSFK. He lives in Austin with his wife, son, and their rescue dog, Piper.


Comment by Andrew Stepanov on

Actually, the templates specified in those tools aren’t helpful for me. It looks like they lack important things. But, it’s just a matter of personal needs and choice.
As for me, I use GanttPRO Gantt chart software for almost a year. This is my number 1 tool. And there you can find 10 (as of 20.12.2017) Gantt chart templates for professional spheres.


Comment by Shant Kiraz on

Great high-level breakdown, Andrew. I’ve never considered using a Gantt chart for Thanksgiving planning, but I can definitely see how it would be useful. StudioBinder actually has a Gantt chart template based on Google Sheets that’s slick (especially useful for video project management)

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