The Top 29 Free and Open Source Project Management Software for Your Small Business

Share This Article

0 0 0 0 0 0

Capterra Affiliate Linking Policy

Capterra’s blogs aim to be useful to small business software buyers. Capterra participates in vendor affiliate, referral, and pay-per-click programs where available. This means after a content piece is written by our researchers, our affiliate manager converts existing mentions of vendors into affiliate links where possible and adds PPC links where appropriate. When readers click on those links, sometimes we make a small commission and when they make purchases, sometimes we earn an affiliate fee. That said, we do not accept free products or services from vendors in exchange for mentioning them on the site.

No Capterra blogs or blog posts are sponsored by vendors; further, our writers independently choose which vendors to cover and what to write about them. In fact, most of our writers are unaware of Capterra’s affiliate relationships.

If you have any questions about Capterra’s affiliate policy, including our impartiality or how to get your affiliate links on our editorial content, please email

Update 5/31/2018: This piece has been updated to include new free project management software options and the most current information on the original options.

Competition in the free project management software landscape has exploded.

When we first wrote about the best free project management tools in 2014, there were about 50 contenders, ten really strong tools, and six that made our list.

Now, that contender list is at 681 vendors, and we’re highlighting 29 free and open source project management options in this article. Only 4.3% of available project management tools made the cut.

In other words, it’s more difficult to make our list as a top free project management tool than it is to gain acceptance into Harvard.

free and open source project management software

The competitive world of project management tools

If you have a small team (fewer than five people), are on a tight budget, and are willing to compromise on some premium features, then a free product may be right for you.

Alternatively, paid commercial project management software that offers a free plan (aka “freemium”) gives small teams a budget-friendly access point to the software. If you find you need additional functionality or more users, you can upgrade to a paid version.

Luckily, a majority of the tools listed here are inexpensive to upgrade, so they won’t crater your budget when it comes time to scale up.

Evaluating this list of 681 products was no small task (see our methodology section). Our goal with this list is to deliver an accurate, comprehensive, and tailored list of free project management tools.

This list offers a range of free software options that can meet both the most basic business needs for managing tasks and collaborating across a small group, all the way up to fully featured software that includes planning, scheduling, Gantt charts, and other Agile capabilities.

We grouped the tools into three categories: top free project management software, top free task management software, and top open source project management software.

We’ve also included a chart that provides a quick, high-level overview of all 29 products.

Note: The tools highlighted below all fall into the top 4.3% of free project management tools, based on our analysis. They are presented here in alphabetical order. They each have unique strengths and weaknesses and should be examined holistically against specific needs (rather than being generally compared one against another). Readers should seek out the features they care about most and consider what their business needs and goals for this software implementation are when making a purchase decision.

Without further ado, the top free and open source project management tools are (in alphabetical order) …

The top 29 free and open source project management tools for your small business

The top free project management software options

Bitrix24: Business management software for small and midsize businesses

Bitrix24 is a collaborative business management solution designed to unite customer relationship management (CRM), project management (PM), human resources (HR), and workflow automation on one platform.

The free plan includes 12 users, 5 GB of online storage, and a tremendous breadth of free capabilities. For CRM, this includes lead and contact management, email marketing, and sales automation; for HR, an employee directory, employee self-service, and gamification.

On the PM side, free capabilities include unlimited tasks and projects, time tracking, checklists, Gantt charts, and document management. It also provides several communication features such as social networks, chat/IM, and video conferencing.

The added CRM and marketing functionality on top of free project management makes Bitrix24 ideal for sales teams and professional service firms.

The added CRM and marketing functionality on top of free project management makes Bitrix24 ideal for sales teams and professional service firms.
The “My Tasks” view in Bitrix24 (Source)

Pros: Bitrix24 doesn’t limit the number of tasks or projects available through its free plan. It’s one of the more feature-rich free products we have on this list.

Cons: Capterra reviewers note two significant, and related, problem areas: poor technical support and a lack of adequate training materials for the expanse of functionality.

These will likely be acute pain points for businesses on the free plan as customer support is not included. New users will face a high learning curve with this tool, so prepare for a ramp-up period before teams are up to speed.

Cost to upgrade: For the cloud-based version: $39 for 24 users, per month (Plus); $99 for 50 users, per month (Standard); and $199 for unlimited users, per month (Professional).

Mobile apps: iOS, Android

Most suitable for:

Small and midsize businesses that are focused on service, consulting, or sales and want a robust business management solution with project management capabilities.

Clubhouse: A highly functional Scrum tool

Clubhouse is designed for teams working on software projects, and it’s more lightweight than other tools. It offers a scaled-back feature set that might not be enough for every project team. But if you need software with essential Scrum features, Clubhouse is worth a look.

Cumulative flow diagram in Clubhouse
A cumulative flow diagram in Clubhouse (Source)

Pros: Clubhouse’s greatest asset is its specificity. Rather than trying to serve all corners of the project management market, it’s designed for teams that use Scrum to manage software projects. You can mark story relationships, plot epics, and usher your work through a Kanban board setup with automatic team updates. Several Capterra reviewers note that Clubhouse’s “essentials only” dashboard is a breath of fresh air compared with less intuitive competitors.

Clubhouse also ensures that user data is kept safe by deploying encrypted backups every ten minutes to Amazon S3 and AWS alongside offering SSL logins and HTTPS.

Finally, Clubhouse has a charitable side: If you’re a verified nonprofit that meets Clubhouse’s eligibility criteria, the tool is available free of charge.

Cons: Clubhouse offers only three user seats with its free version. After exceeding three users, it’s $8.50 per user, per month. The added benefits of the paid version are priority support and an observer role.

Although Clubhouse’s minimalist nature will appeal to the right users, it’s not robust enough for many project teams. It offers no storage options beyond integrations with other tools and lacks several features—including team chat, client portals, and time tracking—that are standard in other project management software.

Clubhouse offers an app only for iOS—and its latest version has attracted some ire from its users who indicate that the app is inferior to the tool itself.

Cost to upgrade: $8.50 per user, per month.

Mobile apps: iOS

Most suitable for:

Individuals or up to three-person development teams dedicated to Agile project management.v

Freedcamp: Unlimited users and projects

True to its name, Freedcamp offers much of its full functionality for free. In doing so, it has more advanced project planning features in its freemium version than many competitors.

File sharing and editing, discussion boards, project templates, and invoices are all at your service. Several Capterra reviewers praise Freedcamp’s easy setup and responsive customer service.

to-do list in Freedcamp
A to-do list in Freedcamp (Source)

Pros: Users can add tasks, milestones, and time tracking to projects within Freedcamp. The tool also offers Kanban boards to visually track tasks and allows you to keep your personal tasks private.

Cons: Despite offering a more robust free version than many competitors, Freedcamp does have limitations. Users must upgrade two levels if they need project reporting. And though Freedcamp offers subtasks, some users wish the free version would support additional layers.

Cost to upgrade: $5.99 for the owner and $1.99 for each additional user, per month.

Mobile apps: iOS, Android

Most suitable for:

Project teams that need software with free unlimited projects, users, and storage.

Hygger: Complete Agile project management tool for portfolio management

Want to use Kanban boards or Scrum, or a combination of the two? Hygger might be right for your team. The company has been operating only since 2017, but in that time it has already garnered a 4.5/5 star average user rating on Capterra based on more than 50 reviews.

Kanban Board in Hygger
A Kanban board in Hygger (Source)

Pros: One of Hygger’s biggest strengths is allowing users to handle multiple projects simultaneously without getting bogged down. Users can combine multiple projects into collections based on specific criteria. Hygger also offers great flexibility with its layouts—sprints, Kanban boards, swim lanes, backlogs, burn downs, road maps—you name it, Hygger has it. At the free level, you can use all of the system’s features for up to five users, which should be more than adequate for small teams.

Cons: Since Hygger is a relatively new product from a developing team, it’s a work in progress. Users report that bugs are still being cleaned up, and some features available in the desktop version are still being rolled out to the mobile apps. Users also say that switching between layouts—for example, Kanban boards to backlog—doesn’t happen seamlessly. You have to copy the data from one layout to the other.

Cost to upgrade: $9 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Growing Agile teams in need of a complete project management tool.

Pivotal Tracker: A well-rounded PM tool for small tech teams

Pivotal Tracker sits at the Agile table, claiming that it can make “project management almost as simple as pushing a button.”

Pivotal Tracker is a product of Pivotal Software, which was acquired by Dell as part of the EMC merger in 2016, forming one of the largest tech companies in the world. In other words: Pivotal Tracker has some heft behind it.

Searching across projects in Pivotal Tracker
Searching across projects in Pivotal Tracker’s workspace (Source)

Pros: Pivotal Tracker boasts a lot of features—this isn’t a glorified checklist or time tracker. It has advanced features such as automated sprint planning, multi-project workspaces, more than 100 integrations, and deep analytics. It breaks projects up into “stories,” which is common Agile development terminology. Native apps also ensure that Pivotal Tracker will run smoothly on any device. The free version is limited to two projects at a time. Pivotal Tracker also offers a free plan with unlimited projects for public projects, educators, and qualified nonprofits.

Cons: The free version is capped at three users, two projects at a time, and 2 GB of storage. Pivotal Tracker is also designed for Agile software developers, so if you’re not at least a little familiar with that world, you might want to look elsewhere.

Cost to upgrade: $150 for up to five collaborators, per year.

Mobile apps: iOS, Android

Most suitable for:

Small IT teams of three or less.

Redbooth: Task management and light PM solution for shared workspaces

Redbooth is a collaborative task and project management solution that helps teams organize their work in a shared workspace.

Within a workspace, users can move between tasks, conversations, notes, and files. They can also move from a workspace to their dashboard screen to see an overview of everything assigned to them.

Redbooth’s free plan includes up to ten users, 2 GB of file storage, and two active projects (aka “workspaces”). It’s robust in task management functionality and offers light project management capabilities. For example, the system includes Gantt charts for project planning but limited reporting (specifically, “calendar” and “task overview” reports only).

Gantt Chart in Redbooth
Gantt chart in Redbooth (Source)

Pros: Redbooth offers solid task management functionality in the free plan, allowing users to import tasks, turn emails into tasks, break tasks down into subtasks, and assign users and due dates.

There’s a limit of two active projects in the free plan, but archived projects don’t count against this number. So, once your team is done with a project, archive the workspace to save your data and keep your active project total within limits.

Cons: Redbooth’s free plan does not support external users, making it difficult for teams to collaborate with clients or users outside their organization.

They also don’t include much storage space (2 GB) in their free plan. Even small teams of ten or fewer users will likely need to take advantage of the product’s integrations with Google Drive and DropBox.

Cost to upgrade: $12 per user, per month (Pro); $18.75 per user, per month (Business).

Mobile apps: iOS, Android

Most suitable for:

Small teams (ten users or fewer) that need to manage tasks and want basic project planning capabilities for a small number of internal projects.

Targetprocess: Designed for Agile teams

Targetprocess is a specialized project management tool that lends itself well to Agile project management frameworks such as Kanban boards and Scrum. The tool offers functionalities such as custom workflows, team capacity planning, time tracking, and issue management.

The free version allows you to create up to 1,000 projects and offers basic support that includes live chat and a knowledge base.

Sprint planning dashboard in Targetprocess
Sprint planning dashboard in Targetprocess (Source)

Pros: Targetprocess is an ideal tool for software development teams that need customized workflows for planning sprints, estimating user stories, and product backlog grooming. The tool also offers excellent reporting and tracking capabilities, and at a glance, you can view dashboard summaries of project progress, time spent by project members on tasks, and even granular reports such as bug trends per feature release.

Cons: If you’re looking for a simple project management tool, Targetprocess might not be the best solution. Because it caters to a niche market, it comes with specialized features that might be irrelevant for non-technical teams. Also, the interface design is not the easiest to use, and new users will need some time to figure out how to set up boards and access reports in detail.

Cost to upgrade: $25 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Software development teams.

Teamweek: A robust tool for teams

Teamweek started as an internal tool for well-known time-tracking software Toggl and then launched as its own standalone tool in 2017. Though it’s still clearly in a transition period, the tool earned a spot on our list for its strong team capabilities.

Teamweek’s mobile app (Source)

Pros: Teamweek’s strength is just what its name suggests: facilitating teamwork. It offers a majority of what those seeking project management software look for: timelines, a beautiful calendar, shared assets, and milestones. It also has a host of integrations, with tools such as Slack, Github, and Chrome, and competitive capacity planning insights.

Cons: Teamweek’s free product is missing one fundamental feature: a projects roadmap. This is fine if you’re using it for short projects that can be entirely planned on a Gantt chart, but not if you need to look at large projects from a high level.

Users may need to go with a paid option if they want native hosting. Teamweek doesn’t let users attach files to tasks, so asset-heavy teams should look elsewhere.

The free version is available for up to five users. The other draws to upgrade, outside of needing new users, are color customization and an annual view. Both of these upgrades are often considered extraneous to many small businesses.

Cost to upgrade: $39 for ten users, per month.

Mobile apps: iOS, Android

Most suitable for:

Small businesses that want a simple Gantt-based planning tool.

The top free task management software

Agantty: Visually attractive Gantt tool

Agantty is free project planning software (not a paid tool that offers a free plan), so there are no product tiers or costs to upgrade—all native functionality is free to use from the start.

This includes unlimited tasks, projects, and users as well as the ability to set team and user permissions. Within the shared Gantt chart view, users can create and sort tasks. Users also have an individual dashboard where they can see tasks and projects assigned to them.

The vendor is working on extensions that users can purchase for a small fee, some starting at $0.99 per transaction. Though all native functionality will be free, niche users could purchase these extensions in the future to better align Agantty with their industry-specific needs.

This Gantt chart tool is ideal for small and midsize businesses that need one step above task management but don’t need a robust project management solution with reporting or resource management capabilities.

Agantty’s dashboard view (Source)

Pros: The vendor is open about their product roadmap and lists the functionality they are working on for the remainder of 2018, including a native mobile app and time tracking.

They also have a feedback button within the app for users to flag bugs and facilitate quick resolution.

Cons: There’s no option to invite external clients or users to collaborate on a project in Agantty. Every collaborator, whether internal or external, needs to register an account with the vendor. Agantty does offer the ability to set user permissions, but this requires extra oversight from a project manager to ensure guests and clients don’t have access to tasks and projects they shouldn’t.

Cost to upgrade: N/A

Mobile apps: N/A

Most suitable for:

Small teams that want a light, browser-based Gantt tool to assist with project planning and task management.

Airtable: Flexible and multipurpose

Airtable is a relatively new entrant into the project management market, but it’s highly rated by Capterra users as a tool with a large set of features and a customizable interface for visualizing project workflows.

The free version allows you to create unlimited projects (known as bases), track up to 1,200 tasks (known as records) per project, add files up to 2 GB per base, and also comment on tasks.

Airtable product roadmap task management
Task management in Airtable (Source)

Pros: Airtable stands out as a tool that helps you track not only tasks but all kinds of data. Designed like a spreadsheet, the tool allows you to build databases containing information such as project details, client accounts, and team budgets. The software is easily customized, allowing you to view tasks as lists in a spreadsheet, cards on a Kanban board, or even as date fields on a calendar.

Cons: The key drawback of Airtable is its learning curve. Novice users might find the tool a bit overwhelming because of the many different functionalities. Besides that, there are functionality limitations in the mobile version, such as a lack of multiple task views.

Cost to upgrade: $12 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Teams that need a customizable task management tool.

Asana: Feature-rich tool

Asana is a popular project management tool with an average 4.5/5 star rating from Capterra users. The tool offers functionalities such as project planning, file sharing, task management, and team collaboration.

The free version allows you to create unlimited tasks and projects, but there is a maximum of 15 project members, and features such as creating task dependencies or private projects are not included.

Project overview dashboard in Asana
Project overview dashboard in Asana (Source)

Pros: Asana lets users build product roadmaps, understand task dependencies, and collaborate with a geographically dispersed workforce. Additionally, the tool offers third-party integrations with time tracking, communication, and reporting tools, making it suitable for power users.

Cons: As a feature-rich tool, Asana is suitable for tech-savvy users. Capterra users note that the tool is text-heavy and lacks visuals, so teams looking for an easy-to-use and intuitive interface might find it daunting at first.

Cost to upgrade: $11.99 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Teams working on multiple projects at a time.

Checkvist: Checklist tool for freelancers

As the name implies, Checkvist eschews stylish layouts such as Kanban boards and Gantt charts for a good, old fashioned checklist. Because checklists are typically used by individuals (entire teams adding items to a singular checklist can quickly spin out of control), Checkvist is best suited for individuals and very small teams.

Checkvist tutorial

Checkvist tutorial (Source)

Pros: For those who need a super simple, straightforward checklist app to organize tasks, Checkvist makes a lot of sense. Checkvist supports unlimited hierarchies within lists, so you can get as granular as you want. Upgrading to premium for $3.90 per user, per month adds features such as attachments up to 1 GB, repeating tasks, and reminders.

Cons: Trying to get things organized around a checklist can become unmanageable once your team grows past two or three members. Checkvist is web-based, but if you’re offline, you can still check and edit your lists and have them sync when a connection becomes available. Checkvist also has a mobile portal—as opposed to a dedicated, native app—which they say is optimized for Chrome.

Cost to upgrade: $3.90 per user, per month.

Mobile apps: N/A

Most suitable for:

Freelancers and very small teams.

Easynote: Simple task manager

Easynote is a basic task management solution that helps users organize and manage their to-dos. The free plan includes unlimited users, tasks, and projects, as well as 1 GB of file storage per user.

Users choose from six apps (calendar, activity, subtasks, comments, urgency, and statistics) and add them to projects as needed. For example, in the screenshot below, you can see tabs for activity and calendar, and within the task “Implement Google Calendar,” there’s a drop-down menu for a status indicating urgency.

Though it has only a handful of reviews on Capterra, reviewers praise Easynote for its simplicity and give it 5/5 stars for ease of use.

easynote task overview

Overview of tasks in Easynote (Source)

Pros: Free accounts are guaranteed a response to customer service emails within 48 hours, a level of support that’s rare among free software. For less urgent issues, users can browse Easynote’s knowledge base and help documentation.

Cons: It’s a very trimmed down solution, especially on the free plan. For example, you can create unlimited tasks and projects in the free plan, but you have to upgrade to add a project deadline. The comments app is free, but you have to upgrade to add notifications.

Additionally, there is no mobile app for iOS, which could be problematic for dedicated Apple users.

Cost to upgrade: $5 per month (Business); $10 per month (Extended).

Mobile apps: Android

Most suitable for:

Small teams that need a simple task manager.

Hibox: Task management and collaboration

Hibox is ideal for project teams that need a collaboration and task management tool. Role-based permissions let you designate administrators, managers, basic, and external users. From there, your project team members can create workstreams for specific teams and projects.

Within each workstream, users can create task lists that let them see action items and who is responsible for each task. The free version of Hibox supports unlimited users, so you won’t have to switch tools as your project team grows.

A Hibox work stream
A Hibox workstream (Source)

Pros: Hibox is ideal for non-technical project teams that need a tool to collaborate and to prioritize tasks. It earned praise from Capterra reviewers who work with clients and like that they can create rooms within Hibox for each client.

Several Capterra reviewers say that using Hibox improved their communication with teams and clients alike, as they can use it to manage tasks across different groups and easily track messages.

Cons: Hibox’s free plan has limited functionality. Despite the benefit of unlimited users, you get a small amount of storage and basic task management and online support. Advanced task management, unlimited search, external app integrations, and video conferencing are all reserved for its Pro and Enterprise plans. Hibox also lacks many project planning features such as Gantt charts and custom reports.

Cost to upgrade: $4 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Project teams that need free task management for unlimited users.

Hitask: An intuitive task management app for freelancers and solopreneurs

Hitask is primarily a task management tool. But don’t be fooled into thinking that this is just another limited-function checklist app. It was developed around the “Getting Things Done” methodology and includes collaboration features, time tracking, and a shared calendar.

Hitask’s project tab (Source)

Pros: If you need to organize team projects but the idea of learning to use a sprawling, enterprise portfolio management package makes you want to turn tail and run, Hitask might be the right fit. It’s straightforward enough to start using right away—everything you need is on one screen. The software has been continuously refined and enhanced with new features (including document storage, repeating tasks, and tags) for more than a decade, and it is a stable, reliable tool that will grow with your team.

Cons: Hitask is, at its core, a task management tool. If you try to use it to manage three simultaneous million-dollar projects involving multiple teams and organizations, you’ll likely be disappointed. The free version includes half a gigabyte of file storage, which won’t cut it for anything more than the simplest of projects. Basic support is available via email, FAQs, online forms, and a community forum, but priority support is available only for paying customers, and some users have reported that personal support is virtually non-existent for free users.

Cost to upgrade: $4 for individuals, per month; $25 for teams, per month.

Mobile apps: iOS, Android

Most suitable for:

Individuals and small teams who need a task management app with some PM features.

KanbanFlow: Kanban tool for consultants and large teams

KanbanFlow, a product of Swedish developer CodeKick, is an excellent task management choice for fans of Kanban boards. However, if Kanban boards don’t really fit your style, you should continue your search elsewhere.

screenshot of the main interface in KanbanFlow
The main interface in KanbanFlow (Source)

Pros: With unlimited users, tasks, and boards in the free version, KanbanFlow can accommodate even the largest teams. This also makes it a great choice for consultants who work with groups of varying sizes from project to project. The free version also includes subtasks and recurring tasks, so you won’t experience feature pinch right away.

Cons: Because KanbanFlow doesn’t have a native app, the interface can be a little clunky on mobile devices. The vendor claims to have a “mobile web app,” but it’s really just a mobile shortcut to their web app.

If you need important features such as swim lanes, file attachments, search, and integrations, you’ll need to pay for them.

Cost to upgrade: $5 per user, per month.

Mobile apps: N/A

Most suitable for:

Consultants and larger teams.

MeisterTask: Kanban tool to visually manage tasks

MeisterTask is a visual task management solution that helps teams organize work on a shared, Kanban-style board. Users also have an individual dashboard screen that provides an overview of active projects and tasks.

Within a project workspace, tasks look like cards and columns represent different stages in the workflow. Within a task card, users can add files, break work down into a to-do list, and collaborate with other users.

It’s ideal for teams that want to group related tasks into a centralized project workspace but that do not need more advanced project planning or tracking (e.g., reports and analytics). The free version of MeisterTask includes unlimited tasks, projects, and internal collaborators, customizable project workspaces, unlimited storage, and file attachments up to 20 MB.

Screenshot of the to-do list view in MeisterTask
The to-do list view in MeisterTask (Source)

Pros: There’s no limit on the number of tasks, projects, or internal collaborators on the free version of MeisterTask. Capterra reviewers praise the product’s simplicity and say it’s easy for new users to get up to speed.

Cons: While most of the task management functionality is free, workflow automation (setting recurring tasks) and full-text search through archived tasks and projects is not. This functionality, along with priority support and guest access, is restricted to paid plans.

Cost to upgrade: $8.25 per user, per month (Pro); $20.75 per user, per month (Business).

Mobile apps: iOS, Android

Most suitable for:

Small businesses that need basic task management and want to organize tasks on a Kanban-style board.

Pipefy: Award-winning operations management

Pipefy is an operations management tool for project teams with up to ten users. It lets users build custom workflows and use them to manage projects. Pipefy gets lots of love from Capterra users—it earned awards from Capterra in 2018 for “Best Value” and “Best Ease of Use.”

screenshot of Pipefy
Pipefy’s Kanban cards (Source)

Pros: Pipefy’s clean UI makes it easy to use with clients and internal teams alike. Capterra reviewers say they can easily delegate and monitor tasks after establishing custom workflows. The ability to automate and customize email templates is also a significant bonus.

Cons: Pipefy lacks time-tracking functionality and integrations with popular tools, including Slack. It’s also not ideal if you need a workflow management tool with a strong iOS app—Capterra and iTunes reviewers say the app is too limited for them to feel productive using it. Many reviews note that Pipefy lacks the automation features of some competitors, as upkeep of custom workflows and processes is largely manual.

Cost to upgrade: $12 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Project teams that need free workflow management for up to ten users.

Podio: Customizable workflow management

Podio boasts a user base of more than half a million organizations, from small businesses to enterprises. From submitting graphics to tracking projects, it serves as a shared space to help teams of all sizes collaborate.

screenshot of projects within Podio
Projects within Podio (Source)

Pros: Capterra reviewers cite Podio’s customizability as a huge plus. Since the tool largely serves non-technical teams, it’s noteworthy that Podio is easy to configure without an IT department. Users also like the ability to track individual tasks against shared project goals.

Cons: Podio’s free plan offers limited functionality. Teams of up to five employees can access task management features along with apps and workspaces. If your project team needs features such as automated workflows, access for external users, and visual reports, Podio’s free version doesn’t offer enough. Capterra reviewers note that the tool lacks crucial project planning features, including the ability to track sprints and milestones.

Cost to upgrade: $9 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Project teams with five or fewer employees that need free task management.

Process Street: Workflow and process management

Process Street is a workflow management tool that helps teams and businesses structure and organize tasks related to a specific procedure (aka process) into a template. The template is then used to create one-off checklists each time the team needs to work through that process.

You can choose a template from the vendor’s template library or create your own using the drag-and-drop editor. Once you’re ready to start a process, “run” a checklist from the template, assign checklist items to users and schedule due dates. Then, oversee progress in the template overview dashboard.

The checklist activity feed creates a trail of activity, recording comments and completed tasks.

Process Street’s free version includes unlimited users, five active checklists, five active templates, basic reporting functionality, and chat and email support.

screenshot of the template overview board in Process Street
Template overview board in Process Street (Source)

Pros: Archived checklists and templates don’t count against the five active ones offered in the free version. So create and archive as many templates as you want, but just keep five or fewer “active” at any given time.

Additionally, Process Street recognizes two user types: members (paid users) and guests (free collaborators). You can have unlimited guests on the free plan; they’ll only be able to access the checklist they’ve been invited/assigned to.

Cons: If you need to create workflows around a small number of straightforward processes, the free plan will suffice. However, if you have more than five processes, you’ll need to upgrade to the Business plan. If you need to enforce the order in which tasks are completed (if task B cannot start until task A is completed), you’ll need to upgrade to the Business Pro plan.

Cost to upgrade: $15 per user, per month (Business), $30 per user, per month (Business Pro).

Mobile apps: N/A

Most suitable for:

Small teams across industries who need to structure five or less processes at any given time (processes should be fairly straightforward and not require completion in a specific order).

Quire: A hierarchical approach to task management

Quire uses a tree-like structure to break project goals down into tasks that are organized in the order of importance, helping users roll tasks up to their respective project strategies.

screenshot of Quire
Quire’s task hierarchy (Source)

Pros: Quire’s ease of use is its strongest asset. Several Capterra reviewers say that the tool’s tree-like structure is the best way to understand project tasks. The tool’s hierarchy is especially helpful for freelancers who work on projects for several different clients. Reviewers also like Quire’s priority settings and the ability to move tasks between projects. And for project managers who tend to be on-the-go, Quire’s iOS and Android apps have a similar aesthetic.

Cons: Quire’s task-list view might not satisfy project teams that want other ways to visualize their work via Gantt charts and Kanban boards. Similarly, Quire lacks portfolio management, project planning, and robust reporting. If you sort tasks by due date, you can’t easily tell which sub-tasks correspond to which tasks. This can be challenging for teams working on several projects at once.

Finally, Quire has a default limit of 30 members. So, while the tool can be a strong choice for small project teams, larger groups will need to look elsewhere.

Cost to upgrade: None, although Quire hints that paid versions will come in late 2018.

Mobile apps: iOS, Android

Most suitable for:

Project teams with less than 30 members that want a hierarchical approach to task management.

Streamtime: Collaborative work management tool for creative agencies

Streamtime is a work management solution designed for freelancers, creative teams, and agencies that do contract work for clients. The platform is built around four key modules: the job plan, to-do list, schedule, and reports.

The job plan is where users create a new project, add tasks, add contributors, and estimate the number of hours required to get the job done. Streamtime pulls the labor rates and calculates the total planned cost for the job, which can be ported into a quote for a client.

The to-do list shows users the tasks assigned to them, displayed as cards— the size of the card represents how long it’s estimated the task will take to complete.

The schedule shows your team’s tasks and projects across a calendar and helps track workloads, availability, and allocation.

Reports show a snapshot of current status across all jobs.

All four of these modules are included in Streamtime’s free plan, which limits users to five active jobs and 50 archived jobs.

screenshot of a task card in Streamtime
A task card in Streamtime (Source)

Pros: Streamtime is transparent regarding their product roadmap, highlighting what’s currently being built (e.g., ability to quote and invoice jobs in multiple currencies and languages), as well as changes that are being considered for future releases.

They invite users to vote on features they’d like to see, so stay active in the roadmap forum to make your voice heard. Capterra reviewers note that the vendor is quick to respond to and incorporate user feedback into their roadmap.

Cons: Users may find Streamtime’s language surrounding “time tracking” and “timesheets” confusing. To clarify, Streamtime doesn’t offer automatic time tracking using an in-app timer, or traditional timesheets. Instead, tasks are set up with a time estimate and can be manually updated to reflect actual work time. As you drag the item from “to-do” to “done”, the actual time is logged against the job. Users can run a report equivalent to a timesheet, either by customizing the report view using filters or using the pre-built “my time this week” report in the “favorites” tab.

Cost to upgrade: $15 per user, per month (Standard); $20 per user, per month (Standard+); $30 per user, per month (Premium).

Mobile apps: iOS

Most suitable for:

Freelancers and small creative teams running up to five jobs at once, who need to quote jobs and invoice clients.

Trello: Simple and easy-to-use Kanban board

Trello offers a Kanban board for creating and tracking tasks. You assign tasks to project members via digital cards, and they can add comments, attach files, assign due dates, and more.

There’s no limit on the number of project boards you can create in the free version, but you’ll have to upgrade to control who can access your projects, attach files larger than 10 MB, and gain access to advanced integrations with tools such as Jira, Bitbucket, Slack, and Salesforce.

screenshot of cards in a Trello Kanban Board
Viewing cards in a Trello Kanban board (Source)

Pros: Trello boards track tasks in a visually appealing way akin to sticky-notes on a whiteboard. While the tool is built for simple project management, its early 2017 acquisition by Atlassian has made it a scalable solution for businesses with growing requirements. Such businesses can switch to a more advanced project management solution (such as Jira) when needed, without any data migration hassles.

Cons: Though Trello makes it easy to track tasks for a few projects, businesses that have numerous projects at once will struggle to quickly view all ongoing tasks. The tool also lacks functionalities such as Gantt charts for extensive project planning, employee time tracking, or built-in accounting systems.

Cost to upgrade: $12.50 per user, per month.

Mobile apps: iOS, Android

Most suitable for:

Small teams looking for a simple project management tool.

Wrike: Strong security for very small teams

The Wrike experience lets users work with Kanban boards in a spreadsheet-like table. If you’re looking for a tool that teeters on the edge between a heavier task management tool and a light project management option while being super secure, Wrike is likely a good fit.

screenshot of a Gantt chart in Wrike
Gantt chart in Wrike (Source)

Pros: Wrike doesn’t limit the number of active projects for free accounts, which makes the 2 GB of free storage particularly enticing to individuals or two-person teams.

Wrike’s apps are generally well-liked (on Google Play alone, the app has a 4.3/5 star rating with over 5,000 reviews). The Wrike program is under steady lockdown, offering physical security for its data centers at SSAE 16 Type II, ISAE 3402, and ISO 27001 compliance, AES 256, and HIPAA qualification.

Wrike is an exceptional tool—once users upgrade. It’s sleek, intuitive, and provides plenty of features without overwhelming the end user, no matter their level of project management experience.

Cons: Unfortunately, Wrike’s free version is so handicapped that it appeals only to very small teams. The free version caps team size at five users, all of whom must share the allotted 2 GB storage space. This turns the software’s generous file upload limit of 500 MB into a communication and monitoring obstacle. Creative agencies with large digital assets—a large portion of Wrike’s target market—won’t get much out of the free version. For larger organizations, the free version is really only suitable as a trial sandbox.

Cost to upgrade: $9.80 per user, per month, sold in groups of five, ten, or 15 users (requires an annual commitment).

Mobile apps: iOS, Android

Most suitable for:

Individuals, or teams of up to five people.

The top open source project management software

GanttProject: Established project planning tool

Founded in 2003, GanttProject is one of the more established tools on our list. It’s been through many releases in the last 15 years, with the most recent in May 2018 (GanttProject 2.8.8).

You can download GanttProject from the vendor or through a code repository where it’s registered, including GitHub and SourceForge.

It’s ideal for small businesses that need project planning, resource management, and task management capabilities but that also have an IT staff that can oversee implementation and troubleshoot issues.

GanttProject is written in Java (requires Java RunTime) and is compatible with Windows, OSX, and Linux operating systems.

Capabilities include task management, resource management, and project planning using Gantt charts and PERT charts. Users can export data to .csv and generate summary PDF reports.

screenshot of GanttProject
Gantt chart view in GanttProject (Source)

Pros: The product is fairly robust. And because it’s free, the vendor is straightforward about what is, and is not, available in their product. For example, on their FAQ page, they clearly state that GanttProject cannot perform resource leveling. Being upfront about their product offering shows they care about meeting the needs of their users.

In addition to FAQs, the vendor provides several support resources including video tutorials contributed by volunteers and a support forum.

Cons: You can’t measure task duration in hours, only days. While this isn’t a con unique to GanttProject, it may deter teams that need to manage smaller projects where single tasks don’t require a day or longer to complete.

Cost to upgrade: N/A

Mobile apps: N/A

Most suitable for:

Small and midsize businesses that need to oversee planning for large projects and that have a dedicated IT staff to oversee hosting, server maintenance, and software updates.

OpenProject: Robust project management solution

OpenProject Community is a robust project management solution written in Ruby on Rails and compatible with Linux operating systems.

Free capabilities in OpenProject Community include task management, time tracking, team collaboration, project planning using Gantt charts, budgeting, and reporting. It also supports Agile project management and offers task boards, backlogs, bug tracking, and roadmapping.

Users can upgrade to a paid license if they want to use OpenProject in the cloud or as an enterprise. Paid plans offer additional capabilities, including customization, security, and support.

OpenProject was established in 2012 and puts out new releases at least once a month, with the most recent in May 2018 (OpenProject 7.4.5).

You can download or purchase OpenProject from the vendor directly or download and install from a code repository where it’s registered, including GitHub and SourceForge.

screenshot of the Sprint overview in OpenProject
Sprint overview in OpenProject (Source)

Pros: OpenProject includes the entirety of their project management capabilities in their free version.

Businesses that want to upgrade to OpenProject Cloud or Enterprise for customization options, security features such as two-factor authentication, and professional support, don’t have to break the bank.

Cons: OpenProject Community offers minimal support outside of user guides. Additionally, as with any self-installed desktop solution, you either need to be tech savvy enough to troubleshoot issues on your own, or have an IT staff that can oversee installation and system maintenance for you.

Additionally, Windows OS is not supported, and to run OpenProject on OSX requires setting up a development environment. Linux may be the preferred OS for developers, but Windows is hands down more mainstream, which makes the fact that it isn’t supported problematic.

Cost to upgrade: €4,95 per user, per month (roughly $6 at the time of writing) for OpenProject Cloud, which has a minimum of five users; €9,95 per user, per month (roughly $12) for OpenProject Enterprise, which has a minimum of 15 users.

Mobile apps: N/A

Most suitable for:

Established small businesses that need a robust project management solution, with a tech-savvy IT staff familiar with Linux OS that can manage hosting, software updates, and server maintenance.

OrangeScrum: Basic task management for small businesses

OrangeScrum is a task and project management tool, available as a free and open source downloadable desktop app called “OrangeScrum Community,” or for purchase as a cloud-based or self-hosted software. It is written in CakePHP and is compatible with Windows, OSX, and Linux operating systems.

Free, standard features include task management using lists or a Kanban board, resource utilization, and task and resource reports and analytics. Users can purchase premium features as add-ons to the free plan, or they can upgrade to a paid plan.

Premium features include time tracking, recurring tasks, Gantt charts, project templates, client management, and user role management. Training and onboarding support is available for an additional fee.

OrangeScrum Community was established in 2014 and is available for download through the vendor, or you can download it from the code repository GitHub. The latest release from OrangeScrum was in August 2016 (v1.6.1), with ten lesser commits following that, the most recent in May 2018.

screenshot of the user dashboard in OrangeScrum
Viewing notifications on the user dashboard in OrangeScrum (Source)

Pros: OrangeScrum Community users have access to a global forum as well as online documentation to help troubleshoot issues. There’s also an installation guide and email, Skype, and phone support. Capterra reviewers give the product an average 4/5 stars for customer service.

Cons: Users may find information surrounding OrangeScrum’s plans a little confusing, as the free and paid versions go by the same name. If you do a Google search for “OrangeScrum” the top results are for and, with no clear indication that they are the same product.

Secondly, the vendor doesn’t distinguish between capabilities available for free and those available as an add-on, marketing them equally to site visitors. For example, on under “features” the first capability listed is time tracking, which is a premium feature users need to pay to add on.

For a clear comparison of plans, see this comparison chart.

Cost to upgrade: For the cloud-based version: $9 for ten users, per month (Startup), $29 for 20 users, per month (Basic), $49 for 35 users, per month (Standard), $89 for 60 users, per month (Professional), $129 for 100 users, per month (Corporate).

The self-hosted version is sold in similar user buckets, starting with a one-time payment of $259 for ten users (not including fees for maintenance and support), $439 for 20 users, and $709 for 35 users.

Mobile apps: iOS, Android

Most suitable for:

Small businesses that are looking for a self-hosted task management solution that they can customize to their need, and that have a dedicated IT staff to manage hosting, software updates, and server maintenance.

ProjectLibre: An open source Gantt chart tool

ProjectLibre is a popular open source project management tool with over three million downloads. It offers Gantt chart functionalities that help you create tasks and simultaneously visualize the critical path on a single dashboard.

screenshot of ProjectLibre
ProjectLibre in practice (Source)

Pros: Capterra reviewers give ProjectLibre an average 4.5/5 star rating. Notable functionalities include Gantt charts to visualize task dependencies and spreadsheet reports for calculating project costs and understanding resource availability.

Capterra users also mention the tool’s compatibility with Microsoft Project, allowing them to migrate Gantt charts and files.

Cons: ProjectLibre’s user interface isn’t inviting for those unfamiliar with Microsoft Project and similar tools.

Finding support is also difficult—there’s an old 35-page Google Doc from 2014 with notations such as, “I do not understand how this search function works. Can someone explain it to me?,” and, thankfully, a forum that’s modestly active. This is all to say that if you run into trouble with ProjectLibre, you may be in for a long game of troubleshooting before the problem resolves itself.

ProjectLibre is compatible with OpenOffice, LibreOffice, and Microsoft Project 2003, 2007, and 2010, but it has not been updated to accommodate fully with Microsoft Project 2013 or 2016.

Cost to upgrade: ProjectLibre does not offer an upgraded version—yet. Expect a paid cloud version to release within the year.

Mobile apps: N/A

Most suitable for:

Users looking for a free and open source Gantt chart tool.

ProjeQtOr: Open source project management system with plenty of features

ProjeQtOr is a solid, open source project management tool originally released in 2009 by French developer Pascal Bernard.

Over the years, dozens of contributors have put significant work into the project, expanding it into a deep project management system with a dizzying number of features, including portfolio management, bug tracking, risk management, and budget management.

You can take the system for a test run and try everything out with this online demo. In addition to the installed versions, you can run the program right through your browser.

screenshot of the main user interface in ProjectQtOr
The main user interface in ProjeQtOr (Source)

Pros: ProjeQtOr is completely free; the developer makes money off the project by charging for hosting the system, premium support (basic support is available via community forum), professional training, and developing custom features. Users can also request features for free in the forum; “sponsoring” a feature request just expedites the process.

The system is regularly updated, with new patches coming out several times per month and a new major update to add features and address issues roughly every other month. The community forum is also very active. Bernard (who goes by “babynus” on the forum) responded to ten topics on the day we took a look at it.

Cons: As you can see in the screenshot above, ProjeQtOr has a lot going on. This can be overwhelming for new users, and the website itself says: “ProjeQtOr can frighten you at first sight: The number of menu icons available after installing the application is impressive, and you may dread complexity.”

The site does note that users can turn off any buttons they don’t need/want to use.

Cost to upgrade: Completely free, unless you want the paid support mentioned above.

Mobile apps: N/A

Most suitable for:

Users in need of a project management system with lots of features, who don’t need a lot of support or a sleek user interface.

Our methodology

Free and open source products

In order for open source software to be evaluated for this article, the tool has to make its source code open to everyone to inspect, modify, and enhance.

The additional inclusion criteria are:

  • The source code must have been updated (full version or small fix) within the past 12 months.
  • The user reviews of the tool on Capterra’s site must average at least 3.5/5 stars.
  • The softwarea —at a minimum—must support one of the following operating systems: Windows, Mac, Linux.

Free or freemium products

The first stage of our research evaluated the products in Capterra’s project management software directory to determine if there is a free version, and if it met our inclusion criteria.

Then, we sorted eligible products into task management and project management tools.

Our final assessment rated each product based on industry expertise, market trends, and specific software capabilities.

1. Is it free, and does it meet our criteria for a free offering?

For the purposes of this article, we classified a product as free if:

  • It offers a free, standalone version of the software.
  • It is not a trial version of the software where you must purchase a product version after a limited amount of time.

Once a tool was classified as free, we analyzed that tool according to the following criteria:

  • It has at least three verified reviews on Capterra’s site.
  • It includes at least three independent users in the free plan.
  • It’s identified as a “secure” app on Google’s Play Store.
  • Its vendor didn’t send more than ten marketing emails during the first week of registration.

2. Is it project management or task management software?

The products that met the above criteria were then evaluated against our project management software definition:

Project management software helps organizations manage and deliver projects on time, on budget, and within scope. These tools help small business leaders, project teams, and stakeholders plan, monitor, and control projects.

This check verified their basic project management capabilities and appropriateness for the category.

Products were classified as project management software if they contain all of the following core features:

  • Task management—Create tasks, schedule due dates, and assign tasks to users. Track the progress of each task until complete.
  • Collaboration features—Provides a centralized workspace that lets multiple users communicate, conference, and coordinate.
  • Document management/file sharing—Share files and store them in a central repository, all while tracking version and change history.
  • Project planning—Set benchmarks for scope, budget, and timeline. Break projects down into milestones and individual tasks. Outline the critical path, and identify dependencies, constraints, and key resources.
  • Reporting/dashboards—Display graphs, charts, data presentations, and activity streams. Track “actual vs. estimated” time spent and costs accrued.

Many small businesses may only need software to manage tasks and collaborate across small groups. Therefore, if a product did not meet our PM definition, we evaluated these products against our task management software definition:

Task management software helps individuals and teams organize, manage, and complete tasks. These tools allow users to create tasks, track task progress, and collaborate.

Products were classified as task management software if they contain all of the following core features:

  • Task creation—Create tasks, assign to users, and set deadlines. Add task descriptions and designate each task as part of a project.
  • Task progress tracking—View task history and show task progression.
  • Collaboration—Comment on tasks and add file attachments.
  • Assign task specialization—Add labels/tags to tasks, show status, assign priority.
  • Notifications—Set up either email or in-app notifications for various action items, and/or location-based reminders.
  • Move/edit a task—Move a task using drag-and-drop, or pick a status or new designation.

3. Final assessment

The final assessment of remaining, eligible products combined seven specific factors with research analysts’ industry knowledge, experience with the tools, and understanding of the latest business needs and trends across the project management software landscape.

The final review factors include:

  • Native capabilities—Feature sets defined in the project management and task management market definitions.
  • Mobile—Availability for all device types (IOS, Android, Windows), overall review scores from App Stores.
  • Customer service—In-product assistance (help topics, FAQs, communities), text/email-based support, availability (24 hrs, limited, US-only or global).
  • Security—ISO/IEC 27001 qualification, HIPAA, SP 800-53, and/or DIACAP Level 2, AES, TLS/SSL, and 2FA.
  • API– availability, backward compatibility
  • Ease of use
  • Marketing outreach

A product was given an overall relative score on a ten-point scale for the purpose of selecting the top products; they are listed in this piece in alphabetical order.

Additional contributors to this research include Anthony Bradley, Rachel Burger, and Laura Clymer.

Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

Share This Article

About the Authors

Andrew Conrad

Andrew is a content writer for Capterra, specializing in church management and project management software. When he’s not striving for the perfect balance of information and entertainment, Andrew enjoys the great outdoors and the wide world of sports. Follow him on Twitter @CapterraAC.

Eileen O'Loughlin

Eileen O’Loughlin is a Senior Project Management Analyst for Capterra. Her research helps small businesses leverage the latest technology and trends to solve key business challenges and achieve strategic goals. Her work has been cited in various publications, including,, ProjectsAtWork and DevOps Digest.

Lauren Maffeo

Lauren Maffeo has reported on and worked within the global technology sector. She started her career as a freelance journalist covering tech trends for news sites including The Next Web and The Guardian. She has also worked with CEOs at pre-seed to profitable SaaS startups on editorial strategy. Lauren currently works as a senior content analyst at GetApp—a Gartner company—where she covers the impact of emerging tech such as AI and blockchain on small and midsize business owners. Lauren's writing has been cited by Forbes, Fox Business, The Atlantic, and more. She has been featured on, BBC Capital, and and has spoken at Gartner's Symposium in Florida, ETH Zurich in Switzerland, the British Embassy in Washington, D.C., and Women Techmakers Montreal in Canada

Pritam Tamang

Pritam is a Content Analyst at Capterra and Software Advice. He writes technology research reports centered around small business project management. His areas of interest are SaaS technologies, content marketing and agile/lean thinking.


Hi Rachel, A very good compilation of PM tools. I would like to give reference to this article in my blog Please let me know if you think it is not appropraite.

Of course! I always appreciate a link back.

A nice compilation of free PM software. Pros and Cons are especially helpful! Keep it up.

Very helpful–thanks! Please keep these coming.

Is asana really opensource?

No, but they offer free options. Good question!

Thanks for Bitrix24. Freaking amazing and free. Love you guys.


I think you are missing . We are about to release our new version.

Thanks for sharing. Another app you should take a look at is Kanban Tool ( – visual time management solution that helps teams to track working time and collaborate with other team members.

ProjeQtOr is a good open source, really working professional product

What about Mantis? is it considered to be one of the list? many people are recommending it.

I wanted to share this information about a new freemium BI reporting and data visualization server available from Actuate: the BIRT iHub F-type. This is a 100% free version of the commercial BI reporting platform, BIRT iHub. Developers working with open source BIRT Designer can use BIRT iHub F-Type to deploy applications and reports instead of building their own infrastructure. It saves developers tons of time and it’s completely free to use (data can be upgraded, but the base amount is ideal for small businesses and enterprises that want to try the platform out free). Developers can use this platform to create any kind of application they want.
Here is more information on the product:
Blog post describing how to install it on Windows:

Free open source BIRT Designer software download:

This list is very interesting, but the title of this article is WRONG !!!
Britix24, Asanaand and Producteev are only available on SaaS – Where are the sources ? And free versions are very limited…
Only Trello (I like its approach and design), 2Plan and GantProject are real Open Source but they are too limited in PM features to be considered as Top PM tools.
Have a look at what Ganib or ProjeQtOr offer for free to get an idea of what should be a PM Tool.

Thanks for your comment Babynus! To be clear, this lists out some open-source PM software, and some free PM software. They are not all free and open source.

I want to mention a full featured business management software including a rich project management part that is integrated in all other business related processes like CRM, Invoicing, Reporting and Expense Management. ERPAL is a free Drupal distribution and can be customized in business logic and data structure using all existing Drupal modules. More information to be found at

Velocity ( is designed for the needs of small businesses and freelancers. It provides requirement tracking, creation of quotes and invoices, time tracking and diagramming using

It’s free for a limited time:

Hi Rachel,
So title shoud be “Top 6 Free OR Open Source Top 6 Free and Open Source Project Management Software for Your Small Business”
(sorry, maybe I’m coding too much and analyse boolean expressions everywhere…)

@ganaysa :
Mantis is not a “Project Management Software” but a “Bug Tracker”.
A very good one indead (I use it professionnaly) but it is not enough to call it a Project Management Tool.

@Rachel :
My mistake, I meant : “Top 6 Free OR Open Source Project Management Software for Your Small Business”

Thanks for sharing those PM information.
I want you to take a look at my Jibby project since:
Jibby is my passion.

Twenty years of project management left me with an urge to create Jibby, something different.

Running through available tools for managing activities in large and small projects convinced me that we need to reconstruct the way we use computers.

By reconstructing, I really mean to identify and merge various system similarities, simplify user interface, enhance reporting, avoid custom solutions, provide connectivity and keep privacy while maintaining flexibility.

Jibby is the result of thorough analysis of various systems handling common elements such as Projects, Information, Tasks, Deliverables, Events, Meetings, Documents, Costs, Timesheets, Memos, Blogs, Mails and Contacts.

Each and every element carries many common general attributes. The different attributes apply more to some elements then other but in general they overlap so Jibby handles all elements as identical with the exception of element Type.

This approach is the key to simplicity while retaining flexibility. You can change a memo to a task or a meeting to a timesheet with a single mouseclick. You can store Tasks under Deliverables or Delivarables under Tasks depending on how you want to approach your projects.

Any element can be shared with other Jibby members or sent by e-mail to others. Chatting and comments are attributes following each element Entity. The comments are left as a log at each Entity and many assigned users can leave a chatting trail where it belongs.

All Entities can be made public and become a part of a project presentation by applying a domain extention in user settings. No additional programming required. F.ex. this opening page for Jibby is simply public items of the Jibby administrator.

The simplicity of the system further relies on how information are presented to the user. On the left and top you have the filters and controls for what to display on the screen. The center column displays the data you have filtered from your database and the right column holds all the View tools that show your data in various formats. Furthermore; each user can link his e-mail service from various platforms (G-mail for now) at the bottom of filtered data in center column.

The contact manager is extensive and can fully integrate all Google contacts (and also from other major platforms soon) and synchronise Jibby with those platforms.

Jibby is a checklist paradise. A checklist can be created for all Entities and you can use them to monitor the progress or completion of the entity. If there are no checklist items a simple slider identifies the progress.

There are to many features and variations provided by Jibby on this simple but flexible screen to cover here. I urge you to log in and try Jibby. We will continuously improve the system, add features and simplify user interface for convenience and usability.

Jibby is free and will operate as a Freemium application based on user traffic. Try it out..

Thank you for the article, Rachel 🙂 There’s nothing wrong with the title btw.

Try MyT ( ) a new web based Project Management tool released 3 days ago, in version 1.0.0.

I’m taking a Project Management class in college and I found this article very informative. I tend to work smarter and I like to use templates and tools that can get me to my goal quicker and easier. I researched many of these and I want to say that I really appreciate this article. Many articles written along the same lines have almost the same results – not quite, but almost. Thank you for the information. I plan to pass it along to my classmates, too!

I liked the list of tools, just believe Moovia ( should be part of this list.
It’s an awesome tool and very easy to use. Best.

I have been researching and looking for something like Bitrix24 . I think now i am sorted. Going to let one of our clients test this, Thank you very much Rachel

Thank you for sharing this blog. I understand how important it is to have a reliable project management system especially in running a business. Keep it up!

Mark Suansing

Here’s another recommendation – ClipPod for Google Calendar. Perhaps the simplest of them all, since it converts Google Calendar into a project management tool. We’re using it for a while and it’s worked out quite well for us so far.

Velocity ( is a cloud-based all-in-one project management software for small businesses and freelancers. We cover the complete project lifecycle, from requirement tracking, through quote generation to invoicing.

Check out and get started for free.

Thank you for your interesting service. We have built another project management (and crm is a bonus), it is free and open source You can check the product tour, or its screenshots

The main selling point of MyCollab is providing the rich set of features:
– Document Management
– Project Management
– Online Document Editor
– Activity stream and audit logging
– Time Tracking
– Gantt chart
– Issues Management
– Tasks and its dependencies management
– Milestones
– Risk/Problem Management
– People and Permission management

Unlike other open source products, we provide the intuitive UIs and care every pixel. We did evaluate a lot of popular PM tools in the market, and we try to build the tool overcome any unpleasant points we met in our competitive tools. Then we have the tool name MyCollab

Thank you so much for the great list! I’ve also been checking out the others listed in the comments.

I could use some advice, maybe I’m using the wrong words to do my research. What I’m looking for is project management software but I want to be able to share some details with the clients. I don’t want to share every last detail but say I’m waiting on them to advance to the next task or that they can see we are 80% done. I don’t see how that’s possible with the companies suggested? Most of them have been just internal type uses. They are great but just not what I’m looking for exactly.

I hope this makes sense and I appreciate anyone’s input 🙂


A fully functional, free, and in many aspects much better than Microsoft Project, project tool is OpenWorkbench. Its resource leveling (named “Autoschedule” in OpenWorkbench) is second to none.

Hi Rachel, I want to be able to write a task completed in my daily log and have this posted into a project-specific log. In other words, I have a general log of things that I have completed that day, each may be for a different project. Then I have documents for each project. listing items completed for that particular project. I want the completed tasks from my daily log to automatically post to a project-specific log. Do you know if any of the project management applications do this and which one would be best?

I thought you might like to know about another free project management tool called Stepsie. It is super simple to use and organises your projects and ideas in one central location.

Swing by and test it out!

Hi Rachel,
Have you given a spin? Highly recommend it!

Excellent list Rachel, it does help identifying which one will best suits to specific needs based on pros and cons you described. Thanks for sharing.

Hi Rachel!
Thanks for good list of Project Management software which are freeware. Still I think these software are not upto the mark which is required for civil engineering needs. Is there any free software which will compete MS Project ?
but anyway thanks for good list again! and Best wishes!

I would like to recommend iCoordinator Free. It is totally free for a one user license and you can create your project portal in minutes. You can read and register it here

Please advise how the top 3 open source PM softwares compare against Microsoft Project or Primavera SureTrak.

Hi Rachel!
I would like to recommend It is an excellent web-based software that lets you plan, organize and deliver projects on time.

We finally released the newest version of on SourceForge. Check it out now

Freedcamp It is not open source but free for unlimited users and projects with 50MB free storage for files for now. We will increase file storage next year or remove it entirely.

[…] want to take a more in-depth look at what’s available, Capterra has an awesome post, “The Top 6 Free and Open Source Project Management Software for Your Small Business,” to help you choose among the multitude of software options […]

Hi there

I think it is OpenProj needed on your list.

the feature of opening .mpp files is priceless.

Angel Niculae

Good suggestion. Thanks Angel!

Everyone who touched Basecamp – no#1 management software at its days – should know about its fork (some kind of). Check out

ps. would be great to also see a list of self hosted apps.

Good idea and good suggestion!


Thanks for the article! Question though, which of these options, if any, can open MS project files?


Hi Brad! Great question! Both 2-plan and GanttProject certainly do.

I’ve used years trying to find a project management software that’s both good looking and affordable. Lately I’ve been using Jira from Atlassian, which isn’t free (but not expensive either). I opted for a cloud account, since it seem to both require a lot of system resources and the self-hosted version seems to be a pain to install (at least it was at the time I signed up). Jira Cloud has one MAJOR drawback though: Atlassian’s server is paaainfully slow. Infact, it’s so slow that I find it impossible to use for day-to-day project management. Also, it doesn’t really support different date formats (we use DD/MM/YYYY in Norway). When I select a start or due date, it get the months all wrong (i.e.: 10/00/2014). Today, a message from Atlassian even popped up with the date 16/35/2014. Go figure…

Anyway, I’ve given up on Jira. This week I stumbled upon OpenProject, which is free, open source and has a really nice GUI. So far it seems to have most of the functions I need, and it has everything I need. Anyone looking for free, open source project management software should take a look at OpenProject:

Hello All, is a leading open source Project Portfolio Management solution with a focus on collaboration. empowers your entire organization to participate in authoring rich, continuously updating project records that are readily accessible, easy to update, transparent,
and actionable.

For a brief demo of the system please use the link:

Also you can download the latest open source version 9.2.6 from

—​ Team​

Hello, Rachel.

Thank you very much for such an interesting article!
At the moment, I’m considering a purchase of Comindware Tracker ( Have you heard anything about it? And if so, would you recommend it in comparison to other alternatives?

Best regards,


Hey Rachel,

it was pleasure to read this article. It gave me a lot of new information.


Verslo Valdymo Sistemos

Hi Rachel,

good list of project management tools, thank you.

I used TaskFreak! (the multi user version) for several years, because it is easy to use. But it is not being developed any longer as a standalone software, only as a WordPress plugin. See

Just exactly i was looking for. I tried trello but was looking for some more asthetic tool. Thanks for effort and sahring

Thank you for the article. It was helpful and informative. And so are all the comments with suggestions for other platforms. I am looking for a project management platform that will be geared towards a small group /startup that will be designing an app with some high creatives/but slightly technophobic members . What do you or anyone recommend ?? It needs to be ultra simple, highly intuitive and visual but with the ability to add longer tasklists and more info behind a very easy to grasp workflow representation. Thank you !


i am a manager at engineering lab and looking for a software that can put multiple projects for one person. I have 5-6 people working in lab bd would like to put each of their project on timeline. Is there any software that has capability of doing that.


[…] free project management tools […]

Thanks for the list, however most of the softwares are not free unfortunately. A software is not free if the number of users are limited. For example if the limit is 15, there is no guarantee that the next version of the software allows only 5 users. Just a little modification in the Terms of Use, and you have to find and use a new project management software which takes too much time…

I have a small software company and work on different projects and different items everyday. After using few project management tools we moved to SPM Live ( It is a smart and simple tool. The All Projects page and Time Line are the of this software.

Highly recommended.

[…] free project management tools […]

Uninstalling 2-plan desktop doesnt work, it just opens the application. Nothing in documentation about uninstall.

Thanks Rachel! I was using but after the trial period was over the free edition just wasn’t enough. I just checked Trello out and its the same Kanban system and its great! You just saved me with this article!

Glad to help!

How can you select Producteev as the top planning software. They lack the most basic and crucial requirement for any planning tool – Task Dependency! How can I create a plan without task dependency?

Hi, Rachel,

You’ve compiled a useful list. In fact I liked it so much that I mailed it to a friend who runs a small business in Germany who isn’t in favor of open source. Her argument: “Who do you turn to in a contingency?” Do these open source tools come with robust support, comparable to Basecamp, Dynamics, and Talygen?

Thank you!

Hello Rachel! Thankyou for the article, I am a Civil Engineering student and I was wondering if you could recommend me one of the options you shared particularly for Construction Management. I would aprecciate it very much! MS Project is too expensive for me as a student right now.

HI Rachel, What about dapulse ?
I heard that they are the best for growth companies , what do you think ?

I’m finding myself overseeing a $75,000 project at our church which has several tenecals (so) and 10teams of volunteers. What we need is something that keeps us on track but (very important) can communicate the progress to all the volunteers via email!. Grateful for your research and skill!.


[…] Click here for Capterra’s remaining top three picks plus their complete review, including pros and cons of each! […]

I’ve just gotten interested in using Basecamp but am curious: does anyone know about their security? Have they ever experienced a hack or security breach? Thanks so much!

Nice List !

Here is another web-based tool that you may consider i.e. Invoicera. It is designed for the needs of small businesses and freelancers and provides task and project management, time tracking, invoicing, expense tracking and reporting. It helps in increasing the productivity at work.

Thanks for this helpful article – however, I tried using the agile mindmap function in “” (work2gether) based on your review – and found this utterly useless! I built a whole project activity workflow stream on the free sheet – using Apple Mac – only to find that then you cannot scroll across the page, so it is impossible to view it! – so this programme gets a resounding raspberry from me! Back to the drawing board.. as I need mindmapping, I have decided to try using MindGenius.. any other suggestions (mac friendly) most welcomed?! Thanks again for this useful article & discussion forum

Very good comparison. We will be using Trello – a decision made without me – and wonder how the data is stored for a project. That way I can build the features on that Trello does not have. Anyway, thank you for the informative article. Very helpful.

Well written article, very through and very helpful!

Wow, after spending countless hours and nights trying to find something in google to work for me from sheets to tasks, AND getting no where, I finally found this gem. I would like to truly thank you for this article, but you should have started with #1 since it was the only free product of any use. Its not 100%, and closer to 92% but its darn better than anything else and I can hit the sack now. I would add as a con that there are limitations and I wish I could view total time spent on a task. But that’s small beans. Also, Its easy to click on the wrong things, and you have to hit refresh to see some things appear. But, you just can’t beat free. Tinkling with it more in the morning, but it checks all of the right buttons. Superb! Highly recommend 1. Producteev.

Hi – I just found an update to Trello – It has a Calendar function now, through their ‘Power-up’ feature. So, now you can see when items are due on the calendar. (Glad they have it cause I was going to look elsewhere!)

Hi Rachel – very nice article and comments. Could any one suggest a PM software that generates Powerpoint presentations that communicate project characteristics, status, issues, etc? The reason is that I need to communicate upwards using Powerpoint presentations and it takes too much time to do it. Thanks!

Hi I’m not seeing where bitrix or many other similar software is totally free at all. I see a lot of free trials. Where on bitrix site does it say up to 12 users entirely free? I see a 2 month trial…

[…] tool to keep yourself organized. Whether it’s Google Tasks, Asana, Trello, or others, there are many free project management software options available. Use @asana to keep #freelance work on track, says @care_oh_liineClick To […]

CarbonCopy is a open source communication and project manager based in contexts.

Hi! For those of you looking for a fully free and premium project management tool – check out ProjectToolBelt ( It is fully free for unlimited users, and unlimited projects . Costing and budgeting allows you to compare estimated and actual costs and time. Check out the features at

[…] Project Management:  Asana, Trello, Bitrix, etc […]

It would be useful to know which of these allow tasks to be broken down into hours. Gantt Project does not allow this for example.

Oh my, I’m more confused now than when I started to research PM software. Too many to try them all. What is something that is totally free and easy for beginners?

[…] shows how I’ve color coded various elements to indicate which person is taking the lead. This article has some great […]

I like Asana. Have been using it for years to manage business as well as personal work. These software are great. Do you now any project management software that have an intuitive design?

I just need /want a small PM tool to install on my laptop to keep track of projects and expenses on my acreage. I don’t need web based, because I live in the middle of the fields with no internet. Listing tasks and priortizing them, attaching costs and hours, scheduling the times to do them ( eg. planting the tomato crop and cultivating the fields).
Your suggestions are valuable. Thanks in advance.

Would love to put BizFirst’s Plan First on your list (

Hi! I would like to introduce you all to this web based project management tool called Framebench ( . Framebench is a cloud-based communication and feedback platform that acts as a central workplace where you can store and share your creative assets. The tool is developed to ease the workflow specially of the digital agencies, design firms and their clients.

Since inception, Framebench has been diversifying its features. Below are some of its advanced features :

1. Gmail Extension: Framebench as an extension helps to preview & annotate Gmail attachments without downloading. ( )
2. Table-Top Sync: Whether you’re changing the presentation slides, zooming into a high resolution image, or annotating an important video frame, This feature makes sure everyone online watch this activity as it happens.
( )
3. Version Management: This feature flips through file versions like magazine pages. It helps in tracking versions using intuitive magazine page like flipping. This feature enables you to have your iterations neatly documented automatically.( )
4. Video Collaboration: You can easily collaborate on videos with your team with this feature. With everyone in sync, you can give your feedback on each frame of the video and discuss every detail. ( )

Really disappointed, having sold Asana to my director and set about populating with all our projects – I found it is limited to three projects on the free version! I’m relocating to Producteev, which seems simpler and has not ask or project limitations (we only need this for two team members).

Thanks for the resource though, Rachel, though I expected they were not that generous being the makers of fb and all!

Hey Rachel great list. You should try FoxyTasks at

Thanks for this informative content Rachel. All these software are good,and i would like to suggest one more. You can check it here:
This is also a one point solution for project work management.

Really Interesting list! I am currently looking for a Project Management tool and that list really helps! I am testing Comidor at the moment, which is not listed here but I will totally take a look at your suggestions! Thanks a lot!

This is a good list of project management tools, below are some tools which I use in order to collaborate with remote as well as inhouse teams for better productivity:

For Project Management: I used to stand firm behind Asana, but I now love how simple Trello ( makes my life!
File Collaboration & Reviews: Framebench ( is a simple tool which gets me through annotating on various files I receive and keep all my discussions with the freelancer organized.
For messaging: I usually stick to email and sometimes the message center here. Has anyone tried out Slack/Hipchat?
Voice Calls: Skype!!

is there a straightforward PM program that includes integrated schedules, cost tracking, estimates and more?
Warren Rohrer

Great and helpful notes.
Had a hard time trying to choose the best option, they are all practical .
Question: based on our activities: Cargo handling, my main need is to keep alert for arrivals, which would you reccomend? Thanks

Hello Rachel,
Here’s another great web based free product – http:://
It helps you manage teams, projects and task allocation, costing and budgeting, task dependencies and scheduling easily. It also has Document sharing and project approvals and helps teams collaborate and update progress status easily. Great features search capabilities makes it a cut above the other free products in the market.



Great article ! As a free & open source tool, Tuleap really does a great job, especially in a Sccrum or Kanban management, you should have a look at it.

Here’s the url:

which tool is best for enterprise PM which support MS project importing, pipline, AD integration, Portfolio reporting etcc.

I agree – the title is wrong. I was disappointed when I realised that they were not all open source software. Please change it to “Free OR Open Source”.

It’s still a useful list, just not what I wanted.

I’d like to give a shout out to Vincent from slingshot Data labs. for real estate and investment real estate, it is a nice platform that allows users to link between tasks, properties, opportunities, and deals. And you can assign tasks to team members with due dates.

It’s a good blog to learn open source project management tools. I agree that Bitrix24 is one among the best. But is a little bit complicated to master and use at day2day life. There is no Issue Tracking … and so for managing bugs and customers feedbacks….. i want to give you some good information about Big Data And Analytics.

[…] make it difficult to manage multiple projects and engineering teams spread across multiple sites. Free and open source project management software puts an affordable, consolidated project management tool within every firm’s reach. For […]

Just found this site check it out, may fit in to your list here.

My Hours is a free time tracking for your projects and tasks

I’d like to mention here.
This project management tool is very easy to use, it’s quite simple, but it’s really powerful and comfortable tool of project management
I’m using it!!!

Putting my chips in for Hansoft.

Free for up to 9 users


– Multi-paradigm (Kanban, Agile, etc)
– Customizable pipeline/workflow
– Reports (Burndown, etc)
– Real time updating
– Comes with a built in IM service
– Smart and intuitive keyboard navigation and shortcuts
– Easy on the eyes
– QA and Bug Reporting
– Client/Server Architecture puts you in control of available resources for uploads


– Server/Client Architecture, every user needs to install the Hansoft Client software on their computer to use it. Installing the server however is really easy
– Decent sized learning curve
– Get’s expensive fast

Love Hansoft! I did look at it for this post, but with its limits on users and customer service it didn’t make the cut. 🙁

Nice List But U have missed the “Protacto” Free Project Management Software. Please add this Project Management Software in your blog Because We can easily used for tracking, scheduling and planning the work using Protacto. If you need more information about Protacto. Visit Here:

Cool list Rachel, and a good read. If you don’t mind, I’ll just can my powerpoint slide here: and have the participants just read this web page 🙂 I do MS Project training, and feel it only fair that all know about the alternatives to that (even though I would never use anything you cited in real life). And was Wrike left off the list because it was there every 4 paras anyway? Ha. I actually thought Wrike was pretty good, and was my favorite online tool for awhile. But now I’m hooked on OmniFocus 2, with the MS Project connection. If they ever throw in collab features there, it may blow everything else out of the water… dunno, I just think it’s keen. But back to work, lots of overdues on calling me from my personal MS Project Server 🙂

Assembla ( should be added to this list. Agile based project management software that combines some of the best features of Basecamp and JIRA. Project spaces are free as long as the project is public. To create private spaces, you need to pay. My company uses Assembla to manage 100+ on going projects.

Great blog post!

Does anyone know if some of these tools has a task import (from xls) function?

Hi Rachel,
Thanks for the recent updates. This list can be just endless… I’m director of the OpenProject Foundation, guiding the development of the free and open source software OpenProject ( It’s a great open source tool for project collaboration with an active and enthusiastic community, rapidly evolving. Have a look and share your option.

Redmine is the biggest open-source project management software out there, so I was surprised that it wasn’t on the list.

It’s particularly popular in big tech companies, but it’s also used in the construction industry and manufacturing.

We proudly based Planio ( on Redmine.

In contrast to free project management tools, open source tools such as Planio means that you’re not locked into one vendor. You can simply hit export and walk away with your data, which you then host yourself.

Closed-source vendors sometimes offer json or csv exports, but you then have to find a tool to import that into anther tool, and you don’t always get a 1:1 match.

Hi Rachel,

Thanks for this review.

Having used various tools for our project management needs, we always came across the same problems, namely: yet another Cloud storage, yet another set of users, yet another system in addition to the already beloved-by-us Google apps.

We already had all our users and all our documents in Google. We didn’t want to duplicate anything. So we decided to create a tool which fit our needs and called it Projects. (

Our main idea is that we don’t try to do anything which is already covered by Google Apps. Projects does the things that Google Apps doesn’t do – project and task management.

Projects takes care of task and project management – Google does everything else.

We would be happy if you could review our tool and possibly add us to your list.

Have a wonderful day!

[…] First, I activate the Mozbar to learn Capterra’s domain authority (1). I then look at a post to see social shares (2), to make sure my metadata is all correct (3), and to see the page authority (4). I’ve enabled the Mozbar below on my most popular post, “The Top 6 Free and Open Source Project Management Software for Your Small Business.” […]

I started with Zoho and was pretty disappointed. It will only allow one project at a time. I used 140k of space for one project and that apparently is the limit. If I only had one project going at once, why would I need project management software? Who can’t keep up with 1 task list for 1 project? I guess you get what you pay for.

Great review, I am going through the list.
I however would like to make a comment, it looks like some applications are TO DO list management or Task management with collaborative flavors but not Project Management which includes dependencies, cost, deviation, milestones, etc management.
I might not have understood all about Asana, but my feeling is that it is more a Task managaer than a Project Management tool.

In this list, the only free and serious Project Management tool I found is GanttProject.
That’s something closer to Microsoft Project Standard and truly free.
It is Java based and not HTML / Web.
Again, I am a bit disapointed by the list as many of these supposed Project Management tools above are TO DO list or Task management which is really not what is needed when you are managing a project with a target delivery date.

Hey Rachel,
Thank u so much for this overview!!
It helps me in ma project and report…..!

A lot of thanks dear Rachel, it is great and highly appreciated effort.

Where is Redmine?

Another good project management tool is Nifty ( ). A place for students to keep track of their work when collaborating in groups. It provides an overview of who’s doing what and let you share links and files from your favourite productivity tools.

It is quiet similar to Trello, but more customized for the needs of students and for free.

Hi Rachel,
Thank you for trying Zoho Projects. We do allow more than one Project. Right now you face the limit as you are in our free plan, which is used mainly for evaluation. You can create more projects in other plans. For instance, you can have an unlimited number of projects and 30 GB of space in our enterprise plan. We would be glad to provide free limited period access to the same, just send a mail to


Re: “…apart from a 10 MB limit on storage, doesn’t have any limitations on functionality in the free version. ” — Dead wrong here, and it cost me some time I didn’t have to spare. There are limits to the total number of groups and projects as well. Couldn’t get enough flexibility out of the service to even give it a try.

Great starting point for researching project management software options. Thanks for the article and to the commenters for additional resources.

Note: I visited today and the site said FoxyTasks has been shut down.

I thought I should report this to the forum.

Odoo is also missing, and that is a very good alternative

Personally my top three currently is:

The first two offer much more then Project management alone, which allows you to invoice based on your projects (which I prefer)

@Francis Better that GanttProject BUT free only on Linux is RationalPlan Single:

You are limited to only (2) Users in the Free version!

Comment by Rafael on August 25, 2014 at 9:28 am

I liked the list of tools, just believe Moovia ( should be part of this list.
It’s an awesome tool and very easy to use. Best.

would love to find a project management tool where you can create a template for repeatable tasks where, if the launch/event/destination date gets changed, you can pick up the entire project as a whole and move it.

Ex. If you are planning an event with a date, with tasks of different durations 6 weeks before the event until a week after. And the date gets changed, it moves to + – the new date. This is Gantt-like, but not always easy in all products that have Gantt or dependency features.

All these lists are full of subscription-ware.

Something I will never use.

Even if its free, its a bad idea. You never know when these people sell out or shut down, and then either the free version gets crippled further or disappears, or the entire service is gone.

Thanks, but No thanks. I’d rather stick to Excel and Outlook or some other pay once and then get to decide if you want to upgrade to the next buggy version with changes that may or may not be counterproductive for your way of doing things.

If this sounds cynical to you, it isn’t. Its just based on the reality of software sales and development in an impoverished age where only money matters at the end as a driver of decisions.

Best, Thanks for posting, we were busy in developing OPM for website. but i think it will help us

Thanks for the great article. I am considering one or more tools from your list, however, I’d really appreciate your recommendation for someone who is “newbie” to the PM field? Thanks.

Do you know of free downloadable s/w for planning and cooking a meal? It should be project management based (time dependencies, etc) and have time divisions of minutes.
An example would be:
Dice vegetables-10 minutes, mix ingredients-15 minutes, bake in oven-45 minutes. Meanwhile wash and mix ingredients for fowl – 30 minutes. When vegetables done, add fowl and bake 40 minutes, and so forth. I’ve worked with larger PM s/w with hours and days (I’m a retired Engineer) but can’t find simple s/w for cooking large meals.

Hi Rachel,
I currently use Asana and I like it because it’s clear, simple, almost complete and I appreciate the several attributes in its filtering/search function respect to other tools. However, I have to say that it doesn’t have a time tracking (except if you pay for a 3rd party plugin) and it doesn’t have priority attribute (except if you consider the due date attribute ).
To organize the work and to have an overview, it’s very good.

Lately, I’ve also seen Teamwork and it seems extremely good if it had a good search function with more attributes. (

Thanks. Its work rock!

Free and open source is great when it comes to bootstrapping a business, or maybe running a one man show, but in my experience, when people aren’t getting paid for their work, the support suffers, and the updating frequency suffers. Volunteers and crowdsourcing can only get you so far.

We have tried almost everything, and like some… hated some.

Our latest is growing on us every day due to its’ powerful, but easy to use set of features.

Try SuiteDash @

It’s a full stack of solutions, including CRM, project management, messaging, invoicing, email marketing, internal chat, and more. We can customize it fully to match our brand, from the colors of each part of the app, and the logo.

One monthly payment has replaced four, and we are moving just as fast, with a much smaller financial liability.

Well done not mentioning phabricator at all!

Very helpful & well written. I appreciate the Pros & Cons.
I will be trying 2 or 3 of these to see what fits.

I’m desperately seeking a tool that will help me keep track of supply reordering, even ordered, when it will ship, when it will arrive – so being able to not only see the date but have it on a calendar (that integrates with Google calendar would be awesome) is really criteria.

I’ve been trying Asana but I’m finding that only being able to visually see a max of 3 projects on the dashboard is a turnoff abd why I’m not using it more.

Any suggestions for tools that have a calendar or do they all have that?

Hi Rachel
Thanks so much that was ever so informative. I see that you also specialise in construction. Is there any one of these softwares that you would recommend for a small architectural firm (6 staff and growing). We also do interior design projects.

This is really helpful, thanks for the list. However, the review of Freedcamp reads more like an advert or even a press release from the company – as a result, I crossed that one off my list straight away (I think I’ll try Bitrix24 first). Can you confirm that it the Freedcamp comments are in fact a genuine review, not “advertorial” content? Thanks.

Hi Ed! Rachel, the author of the article here. No one has compensated me for including them in this article; if you look at the project management software directory, Freedcamp isn’t even one of our paid clients. They do have an impressive features list, which may be why the text sounded like ad copy, but I assure you that they earned their #1 spot.

With that said, Bitrix24 is also a phenomenal solution. You have to fit the software to your company and not the other way around!

[…] written about Bitrix24 a few times before; it’s been named one of the best free project management software options, one for the best project management software for entrepreneurs , and as one of the […]

bitrix24 con: The free account only allows 4 dependency. This makes the software unusable for anyone managing an actual project.

Vendors know what they’re doing when they offer ‘free’ project management software. Most of these packages are designed, quite reasonably, to put all of your project stuff in one place. They have document stores where all of your project documents, spreadsheets, powerpoints etc., as well as your plans will go. The collaboration features of these packages also mean that you’ll be saving all of your review comments and discussion threads and in fact everything to do with your projects in their database. In addition you’ll be training people to use the software, loading all of your resources into the package and also working out a way of making it work for your team/company.

The free versions are offered with limited functionality and numbers of users. The vendors know that before long, after you’ve used one of these tools, you’ll want more users or more functions, at which point they’re confident that you’re going nowhere and they can up-sell to you.

Why are they so confident? Well to move, you’re in for a data migration exercise for a start, moving all that project data from the free tool to another tool and as if that wasn’t bad enough, you’ll have to retrain everyone and set up a new package with your resource data. I’ve worked with customers who have bought packages that they have subsequently discovered are inadequate to their needs and/or overpriced but are so concerned by the work involved in moving that they’ve stayed with what they’ve already got.

No such thing as a free lunch. Free in this market just means free for the moment.

Great article! We like Zoho, but one feature we would love to have is notifications based on task dependency — i.e. when someone completes a task, the person assigned to the next task is notified. Do any of these other systems do that?

Hi Rachel,
This is a great list, however I think you have missed . They have been regularly updating their free project management software for the past few months. Maybe just my opinion but its the most sexy software ive seen so far and has a great way of dealing with even huge numbers of projects and tasks via Gantt charts. It lacks some features other tools got tbh but Its REALLY free and still in development.

I agree with several comments here. The title should be “FREMIUM project management software”.
– FREMIUM is when you get a free use but with limits, and if you want to overcome these limits must pay (like most of the “products” seen here).
– OPEN SOURCE is another matter. It is unlimited usage and even if you have the necessary knowledge give you access to 100% of its code to modify it as you wish.

[…] you outsource, you have to understand your own money flow. To do this, you can either look into project planning software, or perhaps get some sort of budgeting software for your company as well. The point is to […]

Hi Rachel

Your insights are really awesome and i would like you to share your thoughts about Orangescrum which is also an opensource Project Mgmt. tool available free.

Man, Freedcamp is awesome. tks

Wow, GanttProject worked well for me (for now). So far this is the best tool I was able to use for my project management. Thanks for the list, this was very helpful!

Looking for a free web-based project management software with employee time-logging capabilities. Any suggestions?

Really an awesome and extensive list. Also check out this app called Zapty. My friend has a small business and this app turned out to be a boon for his organization. It is not only an awesome project management tool but also works great for collaboration with remote teams. You can try out the app only for $29 for this month, they are giving a special offer. Check out more :

[…] are many different project management solutions out there today. One that is currently popular in the web development community is agile […]

Absolutely terrific post Rachel, well done! (I just updated one of our own PM themed blog posts and added a link to your piece

As an addition I’d like to recommend It’s a free Kanban based project management solution and visual website feedback tool. Take a look 😉

Hi, very interesting article! Collaborative tools such as Zenintranet, Slack, Trello are definitely needed!

[…] the best online project management training offering from among the abundance available today is not a simple task. […]

Hi Rachel ! First and foremost thank you very much for such a comprehensive article. I have previously used Asana and Bitrix24. And, boy, these are great arsenal for project management. Now, that you have included so many options here. I am definitely going to check them out. Thanks!

Thank you, Rachel, for this list. As a practicing PM, I agree with such choice as Trello or Asana. These are really perfect solutions for different teams. Trello is the best for small and average (up to 10 people) teams, Asano is perfect for big teams also. But I can’t agree that Ganttchart is good: now there are a lot of visually attractive and simple solutions for project planning. For example, my team i use such gantt chart generator as In this video you can see how easily you can create a gant chart

I have made my own management tool if you are interested you can use it for free, its secure and super easy to use (link :

And you can contact me if you want to use it locally 😉

See you,

I am starting a new project using dozens of student interns to measure pollution around the USA. Would like to have them have the ability to make entries into their specific sub-project. Your helpful review does not mention the costs and how to manage large numbers of users. I get that many of the offerings are free for a limited number of users – but that is not my future. Advice?

This is new free project management software –

Unfortunately still is in the test stage.

i recomend Asana has been working for me since 2011 and also Producteev is better and not saying others are bad especial those i have never used before

Rachel, cool list. I’m a freelancer and I’m using MoneyPenny: It’s smart tool for small business and freelancer but my most favorite feature is the team time tracking – in real time! I really hope MoneyPenny makes it into your list sometime in the future.

Thanks for the details and articles. It is very helpful.
I think Glip ( should be in this list too. (just a suggestion 🙂 ). Because it is completely free for,
Unlimited Users
Unlimited Projects
Unlimited Chat and File Sharing
Unlimited Integrations and more..

My favorite tools are both missing in your list.
Quickbase by Intuit – it’s a great tool for multi-project, task, issue, schedule tracker. It costs something like $100/user/year, so pretty reasonable and it’s amazingly feature rich and integrates with MS Project, Excel and other databases. Offers API’s to link to the data for data analytics as well, though it offers a lot of built-in analytics.

Basecamp – also a very powerful and feature rich collaboration, project tracking platform.

Both great tools, but this is a list of free project management tools 🙂

[…] Proyectos de manejo de herramientas gratuitos […]

Was looking for simple project software that provides task dependencies (we are trying to complete a multi-team annual report on time). I did not find anything in the listing. The number one choice given is apparently working on task dependencies.

Awesome article, Rachel. It is good there are project management and time management tools nowadays. It is really important to find the one that will best fit your needs. For my projects, I started using a time tracking tool named screenish (!/home ) and sometimes trello too, depending on the team. Works for me ideally.

Love Trello. Unfortunately, Screenish doesn’t have a free option.

Freedcamp seems nice, but there’s no ability to input clients. As a freelancer, it would be nice to have the ability to input projects and assign clients to them. For that, I personally think Thrive Solo is the go to option:

It’s not free though.

Hi Rachel,

that’s a great list of the top project management tools.

I do strongly believe that the great tools are the ones which have been adopted to suit the needs of a specific niche.

For example, BeeWits, (the new kid on the block in project management tools), is specifically developed for web designers. We’ve set up a number of task templates for creating a web design project. That way, you don’t need to create all of the tasks associated with a project from scratch.

You also know you’ve got it all covered.

Would love it if you gave it a look and tell us what you think, would be really happy to answer any questions you may have.


Hey Rachel,

it seems like project managements tools are all the rage these days 🙂 Besides the ones you listed yourself, I’ve learnt about a bunch of new ones from the comments in this thread – so it’s great that you’ve left this open to comments.

Since we’re on the subject of project management, is another tool which is making quite the hit with web designers, creatives and digital marketers.

Reason being, project task templates are in place for those who don’t want to create a project from scratch everytime. It’s proven a real time-saver for us, and it’s dead-simple, doesn’t get in the way of doing stuff.


The title is wrong and misleading, spreading common misunderstandings. Open Source does not necessary mean Free, either; thus “Free and Open Source” does usually connote something very different. The list is compiled of “free(mium) or open source tools”. But maybe typical project managers still do not understand the whole licensing issue (… “free” as in “free speech” aside).

Great list! Even for today! I wouldn’t put freedcamp at #1 though. Especially since they STILL haven’t released a mobile app. Bitrix24 is INSANE! The functionality and accessibility is almost too good to be true for a free package. People need to try bitrix24. You will be blown away! It is basically a free intranet for your company.
As for David up there pimping some beehive…bees knees…dimwits…thing. What part of “free” don’t you understand? A free trial with a purchase requirement at the end is not free software. What a 14 day trial actually is, is a waste of 14 days of wasted time management.

Great Article Rachel !!! Thank you for sharing..

Asana’s Android and iOS Clients can work offline. On Quora their production manager said they will make Asana fully offline-compatible.

I’ve just come across while looking for good options. Pros for me is that it’s free for up to 5 members (I’m on a small team) and it integrates with slack, trello & google calendar. It also looks great too!

Hello from Australia!

We use Trello when developing projects ( like christmas marketing projects / promotions for Spanish Turron, jamon blah blah..)
We have hard marketing deadlines after which turron etc promos appear on

Works a treat!

[…] The Top 10 Free and Open Source Project Management Software for Your Small Business […]

Freedcamp now offers unlimited storage on all plans including Free. Check here – and new plans we launched

I am looking for an excel/project type tool that I can track:

Grants after award is made (post award)
Can use to forecast expenses
Tasks and assignments

Any advice is very welcome!

Thank you!!! is a project management and collaboration tool with free upto 5 users and analytics, unlimited projects, personal assistant, task management, file sharing (with unlimited space) and communication at one place

Cloud you explain the best project planning software for a small agile team?
MSProject Geek works the best for creative teams who want to plan more visually. Check it out. It might be a good candidate to add to your list. 🙂

Nice list! but if someone looking for economical as well as easy to use project management software than Leankor is also a good option. You can read about Leankor and its review here

Thank you for this list. I will try orange scrum

A good list even though you seem to have missed off Planner and Community Edition by PROJECT in a box. we make sure our free products are completely 100% free, use forever by any organisation. Perhaps that is why they have over 250,000 users already. We also provide commercial products for multi user/integration saas models etc. to register and download or check out our Captera listing as well


Hi Rachel,

Great job!

Personally I do prefer , The only available service with unlimited users/projects and all features available for all plans…worth taking a look 🙂

Best Regards,

Hey Peter, thanks for this. It’s not free though.

[…] features again in the “Top 10 Free and Open Source Project Management Software” for 2017 by […]

Great list! I just started using Insightly and highly recommend it for anyone who does consulting and has to manage client contact, leads and project/task information – it does it all well. The free version is truly a complete CRM and Project Management tool and comes with just about everything you’d want and according to the forums they are actively making updates. I haven’t found one thing I don’t like about Insightly and I have tested and used many other tools. Thumbs up!

We Feel has more Features. This product has the functionality of base camp, time doctor and assemble. It has Github integrated and got FTP/SFTP functionality to deploy the code. Their IOS/Android app for employer works as whatsapp so I can work on my project anywhere and we know remote employees that we hire are to work location or beach. Small ERP system with vacation tracking, Gantt Chart, Ticketing and Bug Tracking System and more.

[…] This site focuses on providing reviews for commercial software products, some related to project management and some related to other business needs. Online reviews for commercial products have to be taken with a grain of salt, as they are usually designed to sell products. That being said, I liked this site just for sheer depth of programs it listed. In addition, it has a great article named Best free and open source project management software of 2017. Here is the link. […]

3. Orangescrum
this software might be already dead (last version 1.6.1 Feb 2016)
– server not available –

Nah, Orangescrum is still kicking:

For those that have difficulty using Trello as a PM tool.

1. Install or use Chrome
2. Install Plus for Trello
3. Restart Chrome
4. Take the tour and enjoy.

Worth a read, especially for one who wants to get more involved in the PM process. Easy to understand and the links produce the ‘goods’. Whats next! Cheers Rachel.

Awesome list. We’re using Bitrix at the moment. It’s not bad at all.

[…] mobile apps such as Trello or Asana or other project management apps can help you manage your notes and project data, track your tasks and use those idle moments to […]

Great article. Project management tools are really helpful. As a web design company, we can say for sure that such tools are must have if you want to offer good service. For example, we like, but some other tools like Freedcamp are also good.

[…] free project management tools […]

[…] Project management features such as: tasking, gantt charts, and time tracking. (In fact, Bitrix is actually one of our favorite free project management software solutions.) […]

A really helpful compilation of project management software! I used and I would definitely add it to the list. This software really turned out very useful for organizing and optimizing projects. It is very transparent and easy to use, integrated with different applications and besides, quite cheap.

[…] features again in the “Top 10 Free and Open Source Project Management Software” for 2017 by […]

Hi, Our university is using Project Libre as a recommended free tool to do our Master of PM

Hi I am looking for a free online project management tool that helps tracks projects in various stages (like a project pipeline). Can anyone recommend one?

Hi, we are currently using We are very happy with it, because we can share information and track our project progress easily. The best part is the activities management and the Gantt tool that let us create all our project structures in minutes. They also have a free plan. Hope it helps.

Please be so kind as to add us.
StakePoint is free and has a permanent link to capterra:


Hi Maarten,

These products are not chosen based on whether or not they have a Capterra account. I really do try to find the best for this list. It’s all relative based on 10 available slots, based off of number of allotted users for the freemium version, functionality, open source status, reviews, storage capacity, ease of use, and a “wow” factor.

Nice article
Why no mention of Atlassian / Jira ?

Good question, Taufiq. Jira is neither free nor open source.

Hi Rachel,

Do you have a recommendation for free/affordable Portfolio Dashboard Reporting software? I’m aware of plenty of tools to manage Projects but am specifically looking for something that will make it easy to create and update a dashboard report on a portfolio of projects to support Executive conversations.

Thank you

Hey Stephen,

There aren’t a ton of freemium project portfolio management software since those tools tend to be enterprise facing. If your organization has the IT chops, you may be best off shooting for an open-source tool like OpenPPM to keep your PM software free/affordable.

With that said, I’m not sure what your definition of “affordable” is and what industry you’re looking for. Maybe start with LiquidPlanner, Clarizen, or Celoxis? You could also reach out to the folks at Software Advice who give free tailored product recommendations (they make their money off lead recommendations so you don’t need to pay anything).

“Another great tool for project management is ViduPM ( Our team is using ViduPM for collaboration and it definitely works great for us! It enables assigning tasks to team members, Planning events, setting milestones, measuring project progress, and much more!” It is scalable, highly customizable and much more user-friendly than another tool.

Cool product. It’s a little too niche for this free project management software list since it focuses specifically on SEO, but I’m flagging to write about in the future. Feel free to reach out at

2-Plan was really cool! Best offline version of a project management tool I’ve seen so far. Thanks for mentioning it here 🙂

Glad it worked out for you! 2-Plan is definitely one of the strongest–if not the strongest–open source PM tools available.

Thank you very much for the list provided, I’ve found it very informative but cound see ConceptDraw PROJECT as of yet. It might be as well included to catalgue above as a powerfull tool with an excellent online service ConceptDraw PLAN.

Thanks for the message. As of now, ConceptDraw Project 8 is not a free system–it costs $299.

I like your article, it is very helpful to see the various features, pro’s and con’s. Can you comment on which of your top 10 may be best for “Program” management, where someone would want to track allocation of resources to multiple projects looking for where an organization will get stretched too thin and require more help in the future?

Best Regards,

[…] Source: The Top 10 Free and Open Source Project Management Software for Your Small Business – Capterra… […]

hi Rachel,
is there any offline open source tool for the same, with modern design and interface.

Hi Touseef! Can you please be a little bit more specific with your requirements? 🙂

Wow, looks like I’ve been out of the loop for a while. Recently took on a project management type role with my company. I used MS Project because it was available in my office suite. I documented 200 tasks and resources… trying to tie in dependencies with predecessors… linking tasks… have hard start dates for some items… things seem to be getting wonky with the timeline. So, I came online to see what was new in this area. Everything here seems to be SAAS, which I’d prefer to simply have something downloaded on my desktop. Are any of these options an improvement to what I have with MS Project? What about availability to download to my desktop as a standalone?

Yeah, the industry is definitely waning more SaaS right now. I did a ton of research on the best MSP alternatives, and used the following heuristics:

In order to qualify as one of the best Microsoft Project 2016 alternatives, these project management software options must have the following features:

  • Detailed reports
  • File sharing
  • Gantt charts
  • Integrations with common third-party apps
  • Real-time communication between team members
  • Task management
  • Timesheets and invoicing
  • You can read about what I found in my top MSP competitors article—there may be a few on-premise options that appeal to you.

    Good luck!


    We are looking for solutions/tool based on project online. Is their any tool that help us in optimize project management in term of budgets and schedule.

    Also, helps our organization’s executives, project managers and team members to quickly visualize and analyze project data to make better informed decisions, faster.

    I think most of the free project management tools listed above can take care of that 🙂

    Great list.
    I’d like to add ProofHub in your list of best project management tools. It is an online project management and collaboration tool that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports and many more powerful features. Document (e.g. Excel, Powerpoint) uploading and sharing is supported, along with an integrated an Online proofing tool to aid in image and document review.
    Take a look at

    Great post. I’m going to try Freedcamp.

    I was wondering why Trello did not find any mention. I have been trying to use Trello for some time but after some time it gets too cluttered. Maybe Freedcamp would be the right one for me.

    Hi Rachel, thanks for your list.
    I was wondering if you could recommend a really simple calendar-linked tool that I could set up a template for daily communication between my management team and kitchen team for the management of catering orders. The kitchen team are generally scared of computers, so it needs to be very simple and user friendly, which is why we currently use paper and pen!
    Thanks very much in advance

    I also have found Zillable to get a great collaboration and innovation app for this purpose. Very simple and powerful way to collaborate with clients and freelancers. This online project tool is also free. Check it out!

    I am looking for a open source tool which has the following features :

    Supports CMMI level3 and HM expectations
    Real time reports- schedule, Earned value, SLA compliance, Effort, Risks, Defects, variances & (cost if possible)
    Able to automate QPM, Project initiation report, PMR, process compliance, status reports, weekly project status, milestone reports, project closure report, technical audit report, Gating checks
    Synchronize with Microsoft outlook
    Integration with PeopleSoft
    Integration with MSP
    Integration with excel
    Integration with learning center (LC) tool
    Integration with skill database
    Integration with statistical tool/prediction tool
    Integration with sharepoint
    integration with product quality tools

    I’d like to add ProofHub in your list of best project management tools. It is an online project management and collaboration tool that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports and many more powerful features. Document (e.g. Excel, Powerpoint) uploading and sharing is supported, along with an integrated an Online proofing tool to aid in image and document review.
    Take a look at

    I’ve been working in the videogame industry for about 10 years as producer.
    I had the opportunity to create a free collaborative web tool for project management: Magic Projects. It is being used in a professional setting for 3+ years.
    Magic Projects’ vocation is to centralize task management, planning, budget, resource distribution and project follow-up in a fluid and rational way, through an interface and features easy-to-use.
    I made some videos that introduce the tool and its features that you can see here:
    You can download Magic Projects on my website (

    It’s free 😉

    Hi Rachael,

    Great post covering a number of well thought out and designed tools.

    I just wanted to drop by and mention Task Pigeon ( Full disclaimer, I am the Founder of the company but what I found during my research into the market is that no one size fits all approach exists to task management. What works for one person, may not work for another.

    As someone who always struggled with managing my own tasks I set about building my own task management tool that would allow me to work the way I wanted to. Luckily, for me other people agree, and we have seen some good growth recently.

    Especially since releasing the updated version of our web app.

    It would be great if you could take a look


    Freedcamp is no possible to install on own server

    Great compilation. Thank you Rachel. Do you know if any of this tools comes with an intake, ranking and prioritization capability?

    Thank you,

    Thank you for the list, it was a great jump-start for me. I chose zoho after reviewing your article and trying five of the listed products. I was looking for a simple task dependancies feature, with a Gantt chart or other graphical rendering as a bonus. I’m a small software developer shop with <5 people needing access to my PM. I discovered that most of the free stuff includes neither Gantt nor dependancies (including the top 2 on your list). It seemed to me that many of the free web-based version of products offered little more than a complicated to-do list.

    Zoho is loaded with free features for a small shop like mine, and I've found it easy to use. Still just starting, but it looks like something I can easily grow into.

    Hi Mary

    Orbisoft Task Manager 20|20 at has prioritisation capability. There’s a free trial at


    […] many available project management solutions, you don’t have to look far to find a solution that works for your business’ needs. […]

    None of the software is covering material purchase and follow up in a project, our projects are with 40% material and 60% resource involvement. Can anyone suggest suitable open source software for our kind of projects.

    Balaji Reddy.

    Orange scrum shouldn’t be on this list. It doesn’t contain an auto installer, it is written in cake php, and the program is riddled with bugs.

    A simple and flexible PM Software

    We were looking for a simple PM software and we are lucky to find ProProfs Project. It gave the transparency to our projects what we’ve been looking for the past two years. We are creating tasks, subtasks, generating reports and have also started using Gantt Charts recently. Time tracking keeps all our team on track and we are happy to see our team on one page. The kind of support these people have is tremendously awesome! We get a response within 4-5 hours, every time we need to know about the advanced features. A must try, especially for PM teams in their nascent stage!

    Nice compilation Rachael,

    Asana is very good tool but is not full open source. Behind it I’ve used few project management templates from
    They have outstanding array of project management templates for different phases of a project life cycle.

    Hope you all find it helpful.

    Great article but I think Breakdown Structure ( should be in this list too. Because Breakdown Structure is a neoteric online project management tool that aims at simplifying the way you assign and execute your projects. Ranging from a project as basic as wedding planning to creating a software structure, this multifaceted tool can be your savior. It can work as a project tracker and can help you create online team projects in a matter of few clicks.

    please. I want the employee to see only his tasks. I mean I do not see the tasks of the rest of the staff in the same project.
    Where do I find this feature because I have searched a lot and tried ,
    and will not find it

    Maybe Asana or Trello? They both have really good filtering features. Or Airtable?

    Hey Rachel! I search top free project management app and it shows your site Top 1 page. why I search it? cause I write about a free project management software and I want to gather some idea of this article. I am really thanks to you that you write it well. I already added Trello And Basecamp 3 to This free management project app.

    Keep your Nice work up. Wish you all the best

    I don’t believe Basecamp 3 is free though!

    Hi Rachael,

    Nice article! Though I couldn’t find the best match for me. I work as a project manager in MNC and need your help. I’m searching a tool thru which I can chat with the team members as well as keep an eye on their work. Could you suggest one?

    Best regards,

    ngDesk ( is a free PM tool for customer service teams. On-call scheduling is crawled through with auto-escalations and organization features that keep focused on what you’re best at. Reminders, SLAs, and other automated monitoring keep you on schedule.

    Check out ngDesk’s full host of free features here:

    Hey Rachel,
    Awesome list.Thank You for providing us with these tools. You can also add ProofHub, Trello, Leankor in this list. They bring a blend of amazing productivity features that teams can use to run their projects. Checkout

    Nice List.
    Thank you Rachel.

    Great list. I’d like to suggest one more tool Breakdown structure ( here for project management. It is a project management software to plan, collaborate, organize and deliver projects of all sizes.

    You’ve got a wrong screenshot of Bitrix24 in your article. It’s their HR module, not project management. Totally confused me at first .

    I’d like to add Webris in your list of best project management tools. It is an online project management and collaboration tool that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports and many more powerful features. Document (e.g. Excel, Powerpoint) uploading and sharing is supported!
    See at

    Thanks for sharing the great list of software. Project management software is important for easy tracking of project schedules, accomplishments, budget, and estimates. I share one more project management software which is also very helpful i.e. SAM. It is project scheduling software system designed specifically to make that paradox work in your favor. It provides valuable information for future efforts. It is very valuable to achieve maximum output at very less time and budget. So, I think you should also add this in your list.

    Paymo is offering again a free plan dedicated exclusively to freelancers – – hopefully we’ll be readded to the list! 🙂

    Thank you so much for compiling this! It’s an amazing list! I especially love freedcamp! The GUI is beautiful and it makes a lot of sense and has a lot of options. I’m trying to put things in place to eventually start my own business so I have been perusing around the internet looking for free business software and Freedcamp is absolutely fantastic! Thanks!

    Hi I would just like to add to this list my free Team Organisation and Personal Task List service http://TASK.CAT

    It has some brilliant features, such as imports for HREF tag’s making bookmark lists easily imported and shared with friends, the creation of Vanity Sub-Domains like and a CSV export of tasks with timestamps etc to be re-used in software like Microsoft Project or Excel to generate weekly productivity reports, the TASK.CAT service also has it’s own system for generating overall productivity reports for each Group/Repository you create and manage.

    I really hope you find it useful as I have put a lot of time into it, kept it simple without too much clutter and there is no advertising and never will be.

    To find out more there is an 8 minute youtube video that explains the service in a little more detail which I highly recommend anyone vaguely interested watches:

    Thank you,

    James William Fletcher,
    Founder of TASK.CAT

    just one more question… does squarespace offer an email platform option?

    Could you please include ProjeQtor and OpenPPM in a future update to this article ?

    Hi Rachel,

    elapseit is a friendly easy to use project management tool that is offering free use for freelancers and startups.
    You can check what we offer for the Startup module at –

    Claudia from Elapseit

    Gantt Chart in Brtrix24 and Freedcamp are not free.

    hi, you are quite a number of people and many tools – and not mentioning phabricator seems strange. as its one of the only opensource products out there, and not bad.

    Indeed a great list of tools but quite surprising as TaskQue ( not mentioned in Free task Management tools.

    Great compilation. Please also checkout Avaza (

    We offer integrated Project Management, Time Tracking, Expense Tracking, Scheduling, Time Billing, Fixed Fee Billing, 30+ reports and more.

    We also offer great 24/7 customer support, a robust API, and free pieces of training anytime you’d like!

    Thank you so much for taking time to compile the list. Finally found the solution I was looking for all these years (Bitrix24). You are awesome.

    Redbooth have revised their free plan, it’s now only 2 users (not 10)

    Interesting reviews. I’m the chairman of a volunteer run NGO. We currently use Basecamp. The problem is that, like many of these tools, it offers features that are, in reality, way more sophisticated than the users. Our users get access when they are elected/volunteer for roles. Getting people to post in a number of different ‘projects’ has proved impossible, likewise ‘discussions’.
    All we really need is somewhere to post comments & file documents, in one place, with notifications, to various members via, easy to edit, checkbox lists, which don’t show email addresses . The membership is around 50 people, many of whom tend to be ‘read only’, in that they’re very unlikely to post or comment.
    I can’t decide whether to replace Basecamp, or ‘year zero’ with a very simple system, that can’t be randomised, by people who don’t understand how to use it effectively.

    Comment on this article:

    Your privacy is important to us. Check out our Privacy Policy.