Finance Software

This Free Small-Business Budget Template Will Take Your Bookkeeping to the Next Level

Published by in Budgeting

Our free small-business budget template will help you get your business budget in order

header illustration for free small-business budget template

Imagine going into a month having no idea what you are going to spend or how much money you are going to make. Maybe you’ll set a new record for sales, or maybe you’re going to spend half your capital on new equipment, who knows?

If you're interested in having money in your bank account at the end of the month, you might want to start thinking ahead.

Enter, The Budget.

The good news is that you don't even need accounting software to make a useful budget for your small business. All you need is a spreadsheet such as Microsoft Excel or Google Sheets. Even better news, we've already made a free small-business budget template for you.

How to use our free small-business budget template

Rather than making a budgeting spreadsheet yourself, just use this one that we made for Excel. Input your projected revenue and line-by-line expenses for the next year, and we'll show you how those numbers should break down month to month so you can track how you're doing throughout the year.

Entering projected annual revenue and expenses into the free small-business budget template


Entering projected annual revenue and expenses into the free small-business budget template

Projecting your budget month-to-month with the free small business budget template

Projecting your month-to-month budget with the free small-business budget template


Then, once a month, put in your company's actual results to track how you're doing. The free budget template will show you where you're hitting the mark, and where you're veering off course.

Here's what your small business budget report will look like once you've entered the budgeted and actual data


Here's what your small-business budget report will look like once you've entered the budgeted and actual data (if you're running a ping pong ball business, that is)


By staying on top of how you're doing at the end of every month, you can make informed decisions about your business—like when you can invest in more resources or when you need to cut back—to get the most out of each dollar and get more insight out of your accounting software.

Free budget template examples

Don't run a ping pong ball business? No problem. Here are some other budget template examples to get your juices flowing.

When a free small-business budget template isn't enough

Trying to run a business without a budget is like trying to walk through a busy intersection with your eyes closed and your ears plugged. So download our free budgeting template, check your results from last year, last month, or last week, and go for it. You're not going to be 100% on target, but that's okay. The goal of a budget is to have a fixed point to track your progress against.

And when your business grows to include complexities such as foreign currency transactions, multiple channels of planning, or revenue and cost growth resembling kudzu, you need to invest in budgeting software. (We also can help you determine when that time has come, by the way.)

See the full list of free budgeting solutions here.

And for more tips to get your business finances in order, follow our finance and accounting blog.

Here are a few recent articles to get you started:

Looking for Budgeting software? Check out Capterra's list of the best Budgeting software solutions.

About the Author

Andrew Conrad

Andrew Conrad

Senior Content Writer @ Capterra, sharing insights about retail. Published in PSFK, Modern Retail, and the Baltimore Sun. Austin transplant. I love spending time outside with my dog or floating on the Colorado River in my inflatable kayak.


Comment by Andrew Conrad on

Hi Teresa, Carl, and Sunil! I checked the sheet and it seems to be working properly for me. In the Overview tab, there is a Year-to-Date summary which is meant to add the months together, but below that there is the Month summary which should show the totals for that individual month. Am I still misunderstanding the issue?


Comment by Teresa Maybay on

First of all, I love how the sheets are setup. Very clean and easy to read.
HOWEVER, there are still issues on the Overview Sheet-just like Sunil and Carl Woz reported in January 2017 and February 2019.

Will you be correcting these soon? I would love to keep using these, but I downloaded the document to keep from having to figure the calculations myself.

Comment by Andrew Conrad on

Hi Estefania! Sorry about that, we had previously linked to the wrong location. If you try downloading again you should get an Excel copy that you can edit and use as much as you like.

Comment by Estefania Torres on

I am trying to edit sections of this sheet but there are sections of the template that are password-protected. Can you please supply this password so I can customize the sheet?

Comment by Carl Woz on

As Sunil said above, the last sheet adds all the month values when you select months in the drop down menu. Does anyone have the proper Excel formula to make this function work? Thank you!

Comment by Sunil on

Very useful Template, In summary Sheet, the month is showing added value. Example if I choose second month, then the month sheet should show only the second month values. but in the sheet it showing two months added value. Hope you will rectify the error.

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