The Top 20 Most Affordable Project Management Software Report Methodology

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As many of you may know, projects involving multiple team members can get complicated and overwhelming without clear communication and consistent management of project resources, tasks, and deadlines. Communication, budget, and time management are important attributes in building a foundation for good project management, but these factors were some of the biggest problems faced by project managers in 2017.

This is why project management systems are here to help teams and organizations easily collaborate on assignments, efficiently keep track of and manage project costs, project resources, and deadlines, all in a centralized platform.

With over 700 project management software products available, the cost of each solution can vary depending on the features offered, the size of your team, and of course, the number of projects you will be working on. With such a large number of solutions to choose from, it can be difficult to get a start on finding the best system for your team’s needs.

We made the Top 20 Most Affordable Project Management Software Report in part to show that no matter your budget, there are options out there that you can choose from. If price is holding you back from trying your first project management software, or you want to look for the most cost-effective solutions, let our Top 20 report help guide you in your search.


To create this report, we determined the standard, expected features of project management software and the cost for those set of features, implementation and usage over a two year period. We also compiled and evaluated customer feedback in the form of reviews from our website and our sister companies’ sites, GetApp and SoftwareAdvice.

For our analysis, we compiled a pricing scenario based on a “typical project management software buyer,” included below:

ABC company is looking for their first project management software solution. They will have 15 overall users needing full access to the software (1 project manager and 14 team members) and will be completing 2 projects total per month. They are looking to use the system for at least two years and need as many of the features listed below as possible and as many of the following implementation, training, and support resources as possible (API access, document management integration or built-in, CRM integration, mobile responsive, training videos, articles/training documents, free demo, email/help desk, FAQ/knowledge base)

The standard, expected features considered in this pricing scenario are included below:

  1. Task management
  2. Collaboration features
  3. Document management/file sharing
  4. Project planning
  5. Reporting/dashboards (“project tracking”)
  6. Time tracking
  7. Budgeting
  8. Resource management
  9. Gantt charts
  10. Kanban boards
  11. User permissions

Below is a breakdown of the monthly cost of the Top 20 Most Affordable Project Management solutions, based on our pricing scenario:


While this research is a good way to familiarize yourself with some of the most affordable solutions available, it’s not all inclusive. Our reports are here to help, however it’s important to do your own research to find the best solution for your organization’s needs. For a full list of software options, check out our project management software directory.

Check out our Top 20 Most User-Friendly Project Management Software Report to view which solutions rank high in usability!

If we missed something on this list, please let us know! Top 20 reports are planned to be updated annually to reflect the most current data on the market.

Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

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About the Author

Liann Mosier

Liann is a Product Report Specialist for Capterra, a platform that connects business software sellers and buyers. In her free time, she enjoys reading, watching movies, hiking, and cooking.


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