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[Quiz] Find the Best Learning Management System For Your Needs

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So, you think your organization is ready for a learning management system (LMS).

Congratulations! You and your learners are about to embark on an exciting eLearning journey that will hopefully result in improved performance, higher learner engagement, and—despite the potentially high cost of an LMS—money saved.

But before you can experience all these benefits, you need to find the LMS that’s right for your organization, and that can be a tough job.

LMSs are big, sometimes complicated systems. And, especially if your organization has never used one before, you might not know exactly what you’re looking for.

And how are you supposed to find the best LMS when you don’t even know what you need?

The questions in our quiz will help you think through what you need from a learning management system. After answering these questions, you should be able to articulate what your organization is looking for when speaking to LMS vendors about whether they would be a good fit.

Bonus: After completing this quiz, you’ll receive an email with your answers detailing your LMS requirements. You can compile those requirements and send them to LMS vendors that meet your needs. Or use them to create a business case to present to your manager.

How the LMS quiz works

This quiz functions as a tool that will walk you through your LMS purchase decision.

Below are a few guidelines for completing it:

  • If you’re not sure of an answer, your best guess will get you on your way to more precise answers.
  • We’ve divided this quiz into sections, so feel free to skip any sections that don’t apply to you or your LMS search.
  • For some questions, you can pick more than one answer. Pick all attributes that apply to your company’s needs.
  • [Words in brackets] in certain questions indicate a place where you should fill in the blank with your best answer.

Good luck!


Welcome to your Quiz for LMS

Email
1) GENERAL INFORMATION

This section is designed to get you thinking about general requirements for your new LMS, such as how many people will need to use the system, and what they'll use it for.

We are a ____________________ company.
2)
*All data and stats in the quiz are from Capterra's Software Lab surveys, used to create our Top 20 reports, or from analysis of vendors in our LMS directory.

We want to ________________________.
3)

We will be using the LMS to _____________________.
(Pick all that apply.)
4) EMPLOYEE TRAINING

If you're using the system to train your own employees, answer the questions in this section.

We currently employ [number of employees]. We expect to train ______________________.
5)

We expect to ________________________.
6) EMPLOYEE TRAINING (CONT.)

We expect employees to access training [frequency: once per month, year, etc.].
7) Meaning we expect about [number of employees] to access the system per month.
8)

They will be taking training related to [describe the courses your employees will take: soft skills, Microsoft Office skills, health and safety, industry-related courses, etc.].
9) If applicable: We expect our peak months/periods of access to occur in [times the most learners will access your training].
10) SELLING COURSES

If you're creating courses and selling them to third parties, answer the questions in this section.



We are training ____________________.
11) SELLING COURSES (CONT.)



We____________________.
12) We plan to offer courses related to [describe the subject matter of the courses you'll offer].
13) The courses take [duration of your courses] to complete.
14)

We plan to sell courses on a _______________________ pricing model.
15) They are _____________________.
16)

We expect [number of people] individuals to access our training per month.
17) If applicable: We expect our peak months/periods of access to occur in [times the most learners will access your training].
18) CLIENT TRAINING

If you're planning to use your system to train clients or customers, answer the questions in this section.

We ___________________.
19) The training will be ________________________.
20)

We currently have [number] total clients.
21) CLIENT TRAINING (CONT.)

[Number or percent] of these clients have indicated interest in participating in/purchasing the training we plan to offer.
22)

We expect [number of people] individuals to access our training per month.
23) If applicable: We expect our peak months/periods of access to occur in [times the most learners will access your training].
24) K-12 EDUCATION

If you need an LMS for primary and secondary school students, the questions in the following section will help to clarify your needs.



We are a __________________________.
25) We have [number] total students.
26) K-12 EDUCATION (CONT.)

We expect _____________________ to access the LMS.
27) Students will access the LMS ___________________.
28) POSTSECONDARY EDUCATION

If you need an LMS for postsecondary students, answer the questions in this section.



We are a(n) ____________________________________.
29) We are a ____________________________.
30) We have [number] total students
31) POSTSECONDARY EDUCATION (CONT.)

We expect _______________________ to access the LMS.
32) Students will access the LMS _________________________.
33) CONTENT TYPES

What types of content do you need or want to offer your learners? The questions in this section will help you narrow down your requirements.



We have __________________.
34) For future content creation, we plan to ___________________________.
35) TRAINING STYLE

Every organization does things differently. Answer the following question about how learners will navigate courses and what data you need to keep track of along the way.

In addition to on-demand courses, we will also need to ____________________________.
36) IN-PERSON TRAINING

Will you conduct traditional classroom (butts-in-seats) training? If yes, answer the question in this section.



We will need to track _______________.
37) TRAINING VIA WEBINAR

If you'll conduct live training via webinars, answer the question in this section.



We _____________________.
38) SOCIAL LEARNING TOOLS

Do your learners need to discuss their training or exchange information in any way? The following question is meant to help you think about which tools will help them communicate.



We need the following social learning elements: _____________________.
39) ADMINISTRATIVE NEEDS

What will your system administrators (the people designing or tracking training resources) need from the system in order to do their jobs? Answer the questions in this section to find out.

When signing people up for courses, we want __________________.
40)

We want our learners to _________________________.
41) ADMINISTRATIVE NEEDS (CONT.)

We need to group learners by _____________________.
42)

Learners will ________________________ when they finish a course.
43)

We want to _____________________________.
44) DEPLOYMENT OPTIONS

How will your learners access the system? Will they need an internet connection, use mobile devices, require translation to another language? Answer those questions and more below.



We're looking for a _________________ system
45)

We would like for learners to access the system ______________________.
46) DEPLOYMENT OPTIONS (CONT.)



The system must support _____________________.
47) BUDGET

This section is intended to get you thinking about what an LMS costs. Thinking about hard numbers will help you make a better business case for a potentially costly system. Estimates are perfectly fine for this stage of your LMS search.



We want to keep the cost of an LMS at or below $________ per month ($__________ per year).

48) PURCHASING PROCESS

Who do you have to speak to before purchasing an LMS? Who can help you outline your needs more precisely and conduct demos with you when the time comes? The questions in this section will help you think through the steps that come before deciding on the right solution.

We want to make a decision on a system by [date]
49) [Job titles] will be involved in the decision-making process.
50) LAST QUESTION, WE SWEAR

When you press submit, you'll receive an email with an exact copy of the quiz questions and the answers you provided. If you want to put it in paragraph form, we can provide you with a template where you can copy and past your answers into a document that you can then reference with your team or send to LMS vendors describing your organization's needs.

Would you like us to send you our "LMS Needs Template" in a separate email?

Next steps

Here’s a handy checklist to help you through the next steps:

You can also check out a few of our other articles for more information about LMSs and eLearning:

Did this quiz help you better articulate your needs? Did I leave anything out? Are there questions about your LMS search that I’ve left unanswered? Do you have any tips or tricks for finding the right LMS?

Let me know in the comments below!

Looking for Learning Management System software? Check out Capterra's list of the best Learning Management System software solutions.

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About the Author

Kelsie Anderson

Kelsie is a writer and researcher for Capterra. She has a background in English and French literature, so she can read pretty good. When she's not reading and writing about software trends, she enjoys reading about literally anything else, dabbling in comedic pursuits, and settling Catan.

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