The Top 20 School Administration Software Infographic

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Nelson Mandela said, “Education is the most powerful weapon which you can use to change the world.”

And it’s hard to argue with him; education might very well be the most important institution in our society.

But when teachers and administrators are bogged down with loistics – admissions, attendance, transcripts – instead of educating, it’s the student who suffers the most.


Check out our School Administration Software Infographic here!

Luckily, software offers a solution to put the focus back on the student.

Yet with nearly 350 software options out there, it can be hard to find the right match for your school. That’s why Capterra researched the Top 20 Most Popular School Administration Software: to give you a quick overview of the industry and the “big players” in it.

As with many software industries, the real distinction between products is the features they offer. This presents us with a challenge when researching: since we want to compare relatively similar options, how do we define what software really falls under the category of “school administration?”

The first big defining trait in this space is what age group the software is geared towards: K-12 vs. higher education. In the end, we decided to group these together on the infographic, but you can see the breakdown in our data table below.

Secondly, our directory includes many niche solutions for schools, from field trip management to school-specific EHRs to PTO management. We decided, for consistency, we would only include vendors that focused on administrative procedures, not things like parent volunteers or student academics.

Please read on to learn more about how we conducted our research. Note that this list is not all-inclusive, but is a high-level representation of the market to help you in the beginning stages of your software search.

We don’t recommend you use this study to create your short-list, but only to familiarize yourself with the space so you can find the right software for you, not just the most popular.

To find out more about why we perform our research this way, please refer to our first Top 20 infographic blog post.


This study is part of a series of Top 20 research Capterra has performed for some of our largest software categories, and is based on our popularity index that takes into account:

  1. Number of active customers
  2. Number of active users
  3. Social presence (Twitter and LinkedIn followers, Facebook likes, and Capterra reviews)

You may notice that our research differs from traditional market share reports. This is because we do not consider company revenue as part of our equation. We think popularity is a better reflection of true market share, and we do not want to exclude private companies who may be unable to share revenue numbers.

After collecting our data, we weigh the ratio of customers and users so smaller vendors remain on relatively equal ground to some of the larger software providers. In this context, we have defined “customers” as the number of schools or districts that have purchased a license for the software.

We discussed multiple definitions of “user,” but in the end, decided to limit this metric to only administrative staff and faculty employed by the school. While some software options featured here offer direct access to students and their parents, we found the best way to compare across vendors was to limit this metric to employee-users only.

These metrics are imperfect, but we believe when combined they give a pretty good representation of the market as a whole.


The customer and user numbers we use in our algorithm were obtained directly from the software vendors. If a vendor did not publicly disclose certain numbers, or did not track the exact metrics we were looking for, they provided us with a rough estimate, erring on the low side. The figures highlighted in orange in the table below are figures we estimated based on our own industry knowledge and research.


The social media numbers came directly from the respective sites, and are as up-to-date as possible given how these numbers are constantly changing.

It’s safe to assume all the numbers in this table are estimates; however, we are confident that they are the best estimates available to the public at this time, and are an accurate breakdown of the current market.

We will update this research along with all of our Top 20 infographics multiple times per year to reflect changing markets. If you think we missed a School Administration software provider on this list, please let us know!

Looking for School Administration software? Check out Capterra's list of the best School Administration software solutions.

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About the Author

James Rew

James is a product research associate for Capterra’s Software Lab, where he evaluates a wide variety of software solutions. When he’s not in the “lab” testing software, he enjoys music, playing tennis, watching The Weather Channel (hoping for snow), and auditioning for The Voice.


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