Project Management

5 Best Project Management Software for Mac

Published by in Project Management

Enthusiasts know that Apple products are slick, quick, and easy-to-use machines. Apple device users–be it an iPhone, iPad, or iMac–have been described as cool and creative trendsetters.

Businesses aren’t any different. Many high-profile companies, like Facebook, Google, Cisco, and almost half of U.S. enterprise-level corporations have bought into Macs for their business.
So it makes sense that when companies are shopping for project management software, they’re specifically looking for project management software for Mac.

The Best Project Management Software for Mac

Googling Mac-specific project management software largely leads to lots of cloud-based options. While programs like Wrike, LiquidPlanner, and Teamwork are fantastic tools for Mac, many companies are looking for a locally installed option.

With that in mind, I dove into the top five project management software for Mac to help buyers figure out what options are available.

While evaluating these tools, I looked for traits that Mac users tend to look for–intuitive design, mid-end pricing, and the “coolness” factor found in Mac’s brand in the form of easy functionality.

These Mac project management software options are arranged alphabetically.


If your small business is looking to find an all-in-one customer relationship management software and project management tool that’s designed for Apple products, check out Daylite. The software has almost 50 reviews on Capterra with a solid 4.5/5 rating, and users praising its “tight integration with Apple hardware and software.”

The UI should feel familiar to anyone who’s worked within Apple’s ecosystem—Daylite’s look and feel is similar to tools like iCal and Keynote and is similarly intuitive to use. Project managers can use Daylite to link all of their important project pieces together—from notes to tasks to emails to contacts. The result is a light project management software (or heavy task manager) ideal for client-focused small businesses.

Notable features

  • All related activities can be grouped together into projects, which Daylite automatically tracks and logs.
  • Customizable enough to create your own pipelines and approval processes for new projects.
  • Works on iOS, so you’re not tethered to your MacBook or iMac to use the tool effectively.

Price: $29/user/month

(Used Daylite? Share your thoughts with a review!)

FastTrack Schedule


FastTrack Schedule 10.2 knows its user base. Its whole interface is intuitive–one reviewer from Macworld said it best:

[FastTrack Schedule 10] sports the familiar Mac look and feel with easy-to-identify icons for layouts, filters, sorting, and more— all with a text label that matches what you see in iPhoto, et al.

In other words, if you’re used to working with Mac software like Keynote or Safari, FastTrack Schedule 10 will be easy to pick up.

Notable features:

  • New project managers can jump right in with the program’s 30+ templates, which rely on a simple drag-and-drop UI.
  • Project managers can see who on their team is working on what part of the project and when they’re doing so. Project managers can use these features to make sure they don’t overload their team members.
  • Want to see the big picture? FastTrack Schedule 10 has a “master schedule” where users can see how all projects line up. This feature is great for bigger companies who want to invest in enterprise project management software.

Need to find software solutions with similar features? These FastTrack Schedule alternatives could be what you are looking for.

Price: $349

(Used FastTrack Schedule? Share your thoughts with a review!)


One reviewer notes that iTaskX is ridiculously simple to use, saying that the software is, “easy to learn, has an intuitive interface, and it’s easy to work [sic] even when you have never touched itaskX before.

iTaskX’s program is nicely laid out and simple to use. Its biggest claim to notoriety is that it fully integrates with Microsoft Project, the most popular project management software by a landslide. iTaskX lets users open Microsoft Project files and easily exchange information using XML and MPX files.
iTask is based around Waterfall project management–it runs off Gantt charts, tasks, and resources, and organizes all of these bits of information into simple graphics.

Notable features:

  • iTaskX is robust enough to manage enterprise-level project management as it stays updated with everyone on the system.
  • The project management software offers over 60 different calculators based off task fields, including slack time, cost accruals, and effort-driven scheduling.
  • iTaskX also offers full customizability for layout and design. Project managers can adjust the aesthetics on all their projects, from custom fonts to custom layouts. And for those of us who are a little less creative, iTask comes with plenty of templates as well.

If you want to explore products with similar features, these iTaskX alternatives are a great starting point.

Price: $140

(Used iTaskX? Share your thoughts with a review!)

Merlin Project

I couldn’t write this review without taking note of one of the most popular project management software options for Mac: Merlin Project.

The first thing that jumps out about Merlin is how intuitive it is. Don’t get me wrong, Merlin may have the most features available on this list, but the developers are careful to present the system’s options in an intuitive layout.

Instead of a jumble of menus and folders, Merlin takes all of its features and displays them simply. TechRadar explains,

Everything happens in one big window that’s divided up into a main panel plus one or more smaller ones that change according to the aspect you’re currently working on.

There are four principal views for the main panel…. Gantt chart with critical paths displayed as bold lines, a network diagram using the Activity on Node format, a list of resources involved in the project, and a time-based display of resource utilisation[.]

The smaller panels are where you’d enter detailed information on selected tasks, resources and so on.

All of that is to say that Merlin makes project planning simple, even when the project manager is relying on a ton of tools to do so.

Notable features:

  • Merlin can double as a document management system, as users can upload files straight to tasks.
  • The system offers instant reporting, including the ability to create entirely custom reports.
  • Gorgeous Gantt charts and simple-to-use interface.

Want to explore software solutions with similar features? These Merlin Project alternatives are a good place to start.

Price: $349

(Used Merlin Project? Share your thoughts with a review!)

OmniPlan 3

Now this is a gorgeous project management software option for Mac.

OmniPlan is one of the most visually appealing project management applications out there, regardless of platform.

Simply drag and drop team members into tasks, set the task’s estimated time for completion, and voila! OmniPlan pumps out a beautiful Gantt chart.

Need to adjust a task because you have team members who have limited availability or because one task took longer than expected? No problem. Again, just drag and drop, and the program will fix estimates for you.

Notable features:

  • OmniPlan has incredible filtering options. Project managers can narrow down their task lists by date, resource, effort, priority, dependency claims, and more, so they don’t get overwhelmed by all the information presented in the master Gantt chart.
  • OmniPlan also offers Violation Resolution, which means that if something doesn’t look right to the program’s estimates, the software flag the task for the project manager’s review.
  • The system is entirely compatible with Microsoft Project.

Price: $149.99

(Used OmniPlan 3? Share your thoughts with a review!)


There are lots of other great project management systems for Mac out there, including xPlan and AltiProject. My bet is that more will emerge as Apple takes over the market for business computers.

I’m interested in your thoughts on these project management software selections. Have you used any of them? Was there a software worth reviewing that I missed (review it on the main Capterra site too!)? Please jot down your thoughts in the comments below–I’m looking forward to hearing from you!

Want more software recommendations? You may be interested in these articles:

Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

About the Author

Rachel Burger

Rachel Burger

Rachel is a former Capterra analyst who covered project management.



Comment by Dan Brooks on

Bump Merlin.
Great list BTW; glad to see Mac Apps listed for Macs instead of plethora of web based.

Comment by Andrew Caruso on

Frank, you are so right. I learned PM on Primavera P3 20 years ago, Merlin may not have all the bells and whistles Primavera had but its definitely walking down the right road. Its a pleasure to use and has the right tools. My personal favorite is the ability to flesh out a project (we do custom construction) with a mind map and Merlin builds the framework for the Gantt from the map, hierarchy included. A real time saver when working with clients.
Love the guys from Merlin.

Comment by Frank Drebin on

Merlin Project is now available in version 5 and it is imho the MS Project for Mac. So you dont need to work with MS Project, but get a real piece of Mac software, which works seamlessly with Calendar, Contacts and has the ease of use of macOS. It is also available for iOS and works for collaboration, there is even a Merlin Server solution for bigger companies. Their support is also awesome.

Comment by Chris Herzog on

Regarding Project Libre – lot’s of promise but pretty much unusably SLOW…

I’ve given it a run every couple of years since probably 2012ish (?) and it’s always been slow.

It’s too bad because it has some real promise but the performance drags my productivity down 🙁


Comment by Matteo Petitti on

Interesting review. Just came across an open source version of Microsoft Project called Project Libre, which is free of charge and compatible with .xml format . Has anyone experience with it?

Comment by peter on

Another suggestion is Aeon Timeline reviewed here

Comment by Brian Jones on

Happy to see Merlin on this (very well-written) list! Have been using it for a while and am absolutely delighted.

Comment by Betty on


as we are using a browser based software called Kawiso (from a German software house) and as we are absolutely happy with it I just wanted to make you aware of this management software! The prices are fine and depend on the size of your company, the features are great and as I said it is browser base so it works in any OS.

Oh and as side note: it’s beautiful 😉 (not really necessary but still a plus)


Comment by Rachel Burger on

Hey Harald, thanks for reaching out!

There are a number of good project management software options with email and calendar integration–some of which are even free for small teams. My question is: how would you like to narrow your search for “creative production?” As in, do you want a system that can handle digital asset management, timelines, or ideation? Or do you have other features in mind?

The project management software for Mac listed here is all on-premise, and it sounds like you might want to start off looking at cloud solutions with offline capabilities.

You could also reach out to the folks at Software Advice who give free tailored product recommendations (they make their money off lead recommendations so you don’t need to pay anything). They may be able to help you better than I can on here.

Thanks again!

Comment by Harald Aasdam on

Thank you for you tips. Do you know which project management software is best for film/creative production (small teams), and: do any of them have email and calendar integration so one doesn’t have to input data double or triple? I would prefer stand alone software. Have been using Hansoft, but it does not work without being online, and I like to be able to work in places I might not have a connection right then. Also Hansoft does not integrate with any of the email or calendar platforms I can think of, so it adds too much extra work..
With best wishes, HA


Comment by Rachel Burger on

Great question! I reviewed Mac-specific programs here, but there are a ton of web software–including Asana–that works well on Mac. As for which one is best, that entirely depends on what you’re looking for and what your team’s needs are.

Comment by Carlos Quezada on

And others as ASANA, how do they compare to each other? Which one would you recommend?


Comment by Rachel Burger on

Thanks for bringing that to my attention–I haven’t reviewed it yet! Marking Things for Mac to look over for the update.

In the meantime, maybe leave a review for Things for Mac on the Capterra site if you have strong feelings about it either way?

Comment by Carlos Quezada on

Thanks for the review, what do you think about Things for Mac?


Comment by Rachel Burger on

Thanks! I only considered on-premise project management software for Mac for this list, since most cloud tools can be accessed from anywhere.

Comment by E Travis on

Also consider the open source option ProjectLibre.

Comment by J Kurz on

inShort for Mac is an excellent application for project management, and one of the best functional apps I have seen for OSX (and its iOS counterpart). It goes beyond the classic Gantt charts by allowing flow (process) diagrams and report generation. Process diagrams mean that the user can depict every step of a process (not always obvious at first look) then cast the steps as a Gantt diagram – and revise to deal with delays etc. The depiction of project entities using business process managemnet notation (BPMN) means the process diagrams will be similar to but much more functional than what e.g. Visio produces. Sub-processes, tasks, and sub-tasks can be edited as well as resources. The managemet theory inShort is based on, as well as the somehow different user interface (from e.g. microsoft project or omniplan) means the user should expect a bit of a learning curve – proper reading of the user guide is a must.


Comment by Rachel Burger on

Hi Bud! FastTrack Schedule 10 is specific to construction 🙂

Comment by Bud Bennett on

I’m in construction. I am moving into project management. Are these software packages good for construction or is there something else out there? I’m not giving up my Mac


Comment by wil robertson on

I am a dedicated Mac OSX and IOS user (so MS Project running on Parallels is not actually running the software – just my opinion), as good as MS Project is I fully support both ItaskX and OmniPlan. I have now switched to using OmniPlan on my Mac, iPad and iPhone. It suits my needs as a small design practice and provides a high quality graphic interface that works well with any presentations and reports.

Comment by Powl W on

QuickPlan released the first Mac edition this week after 19 iOS versions released in the last 3 years. You will find that QuickPlan (for Mac and for iOS devices) makes planning be very easy than expected, and also very attractive user interface. PDF, Excel exporting; MS Project, Mind Map and WBS importing/exporting

QuickPlan for Mac provides free trial version, for you to try before purchase.


Comment by Ramon on

How about Daylite?

Comment by Jay Vyas on

Yes Omni Plan is a visually very attractive but i found it over priced a little. I came across Project Planning Pro which is very much similar to MS Project and it is available on all platforms. I can import my MS project files on my Mac so quite useful and much cheaper! 🙂


Comment by Dave Zovak on

OmniPlan has also recently released version 3 (standard and pro) which add some bells and whistles and changes the price tags.


Comment by Dave Zovak on

Not to be picky, but the screenshot you have for OmniPlan is actually OmniFocus.


Comment by Oscar Brunn on

For $199 I got Conceptdraw project and it’s just great.
I run same license on my macbook and PC desktop. Tool has live dashboards with task tracking, project diagrams via Gantt charts and Pert charts and a variety of reports for project planning, monitoring resources and usage as well as detailing budget and costs.
Supports MS project file import/export.

Comment by Isabella on

Everyday, I use proofhub on my mac. It is the best project management tool, I’ve ever worked on with all the features that we require to make our projects a success. Interface is also user-friendly.


Comment by Rachel Burger on

Hahaha. Well that’s also a legitimate approach too…


Comment by Jigs Gaton on

Nah, none of the above. Just load up Parallels Desktop or VMWare and run the real thing: MS Project 2013 with the entire Office suite there. That’s what we do @ 🙂

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