7 Best Free and Open Source School Administration Software

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When I was in high school, there was constant talk about my school’s budget and the cost of education. As I grew older, I realized just how expensive it had has become to educate children in the United States. As of 2013-2014, the cost of educating a single student for one year was $11,222 per year.

And that’s for public schools alone.

While the cost per student has gone slightly down from the peak of $11,699 in 2008-2009, it doesn’t hurt to find ways to cut back on unnecessary costs.

In order to aid in this cost reduction while still maintaining order on the technology front, there are plenty of free school administration software options to choose from. Here are the seven free and open-source school administration software platforms, listed in alphabetical order.

These software options were chosen because they all include standard capabilities that you would expect from school administration software such as attendance tracking and class time table creation.

1. Fedena

fedena

Fedena is an open-source school administration software that largely focuses on handling records.

Pros: Fedena offers unlimited administration and student logins to use their system, along with unlimited courses and batches. The system was developed using Ruby on Rails, so schools can easily customize the code to their school’s needs. The system includes human resources, a calendar, financial management, examination management, and student/parent logins.

Cons: Fedena is the free version of another school administration software of the same name. When comparing the free version to the paid version, it becomes clear that the open-source version is lacking in a number of features, including inventory, custom reports, registration, and discipline.

Features:

  • Course management
  • Admissions
  • Faculty messaging
  • School calendar management
  • Examination management
  • Attendance tracking
  • Dashboards
  • Student information
  • Employee/teacher management
  • Human resources

Have you used Fedena? Be sure to leave a review!

2. feKara

2015-10-22_11_11_01-FeKara

FeKara is an allaround school admin powerhouse, so long as you are running an operation with 50 students or less.

Pros: FeKara is a clean and modern school administration and management software option that covers everything from exams and assignments to budgeting and internal messaging for all staff. FeKara even includes a mobile app that can work on all tablets and smartphones for convenient on-the-go use.

Cons: FeKara is limited by the amount of students, bandwidth, and storage that can be managed on the free version of its software. FeKara is free for schools as long as they remain under fifty students and five teachers in their system, which limits the free use of this software to much smaller schools. If you upgrade one step up, FeKara charges $0.20 per student with unlimited teachers, and finally, their highest paid tier offers unlimited students and teachers for a one-time charge of $350.

Features:

  • Dashboard
  • Examination management
  • Admissions
  • Faculty messaging
  • Attendance tracking
  • Time table for classes

Have you used FeKara? Be sure to leave a review!

3. Gibbon

Gibbon (1)

Gibbon gives new meaning to “all-in-one” software. Gibbon is an open-source “school platform” that not only deals with school administration, but also provides features and services for teachers.

Pros: Gibbon offers a vast array of features including administration tools dealing with finance, staff management, payroll, invoicing, departmenting, and schedules. Gibbon also provides teaching tools including grade books, rubrics, assessments, planner tools, and library catalogues, and provides assessment access for parents.

The clean user interface also helps in regards to the learning curve inherent in adopting a new software system.

Cons: Software maintenance for Gibbon is quite technical, requiring coding knowledge, which is standard for open-source software. Support is limited to online guides for administrators, teachers, and parentshowever, written support will never replace helpful live support. The lack of any transcript features also deducts from its otherwise large features base.

Features:

  • Attendance tracking
  • Class management
  • Time table for classes
  • Department management
  • Library management
  • Gradebooks
  • Student management
  • Rubrics
  • Examination management
  • Faculty messaging
  • Employee/teacher management

Have you used Gibbon? Be sure to leave a review!

4. OpenSIS Open Source

library_screen4

OpenSIS is a free, open-source platform designed for K-12, regardless of if they are charter, private, or state-run schools. OpenSIS is best suited for small and medium schools with a knowledgeable IT staff.

Pros: While OpenSIS offers both free and paid versions of its software, its free version has substantial features. Schools can use this software to maintain transcripts, health records, attendance, demographic information, scheduling, gradebooks, and custom reports. OpenSIS also offers integration with Moodle LMS software in its latest software updates, making user info creation and management for students, staff, and teachers much easier.

Cons: To take full advantage of the OpenSIS community, IT members will have to be familiar with PostgreSQL. The free version does not offer discipline, class portals, billing, or state reporting.

Features:

  • Attendance tracking
  • Gradebooks
  • Scheduling
  • Faculty messaging
  • Government reporting
  • Library management
  • Contact management
  • Classroom management
  • Report cards
  • Transcripts
  • Moodle integration
  • Student demographics

Have you used OpenSIS? Be sure to leave a review!

5. School Time

 

2015-10-21_11_39_04-School_Management_System-School_Management_Software_SchoolTime

If you are a smaller school, such as a private elementary or preschool with 50 students or less, the free version of School Time may be just what you are looking for.

Pros: No financial obligations or credit cards are required for the free version of the program and it never expires. Features include board management, grading systems, library databases, exam management, transportation, attendance, and even dormitory management.

Cons: The most obvious con is the limit on the amount of students that can be accounted for in the free version. Of course this issue can be solved by upgrading to the not-so-free versions of School Time, but doing so would negate the “free and open source” solution you were looking for. So, as long as your school falls at or below 50 students, School Time can be a fit for you.

Features:

  • Examination management
  • Time table for classes
  • Class management
  • Curriculum management
  • Faculty messaging
  • Dashboard
  • Directories
  • Attendance tracking
  • Finance reports
  • Payment gateways

6. SchoolTool

Free School Administration Software

SchoolTool is a web-based open source student information system designed to support a single school.

Pros: SchoolTool has a ton of features that largely appeal to teachers. It provides educators with what they need to run their classrooms (gradebooks, skill assessment documents, class attendance sheets, and daily participation journals), strong organization features (including a calendar that plugs in with popular calendar applications like Google Calendar), and a great report card generator. SchoolTool was made with Python, is largely secure, and is run on Linux Ubuntu.

Cons: SchoolTool is a great starting software for smaller schools, but it isn’t an all-inclusive piece of software. For example, schools will have to find other applications to do human resources, reporting, and financial management. SchoolTool is far more a tool for teachers than it is for administrators. SchoolTool has announced as of October 17, 2016 that their primary developers have moved onto other projects, so while outside developers have access to the source code to make improvements, the main team will not be contributing to future updates. It remains to be seen whether or not this will affect the software’s performance in the long run, but the uncertainty doesn’t help in terms of confidence in performance.

Features:

  • Gradebooks
  • Attendance tracking
  • Student management
  • Assessments
  • Databases
  • Contact management
  • School calendar management
  • Discipline tracking

Have you used SchoolTool? Be sure to leave a review!

7. TS School

Free School Administration Software

TS School, or Time Software School, is a classic powerful tool that offers the basics for schools of all sizes.

Pros: TS School is great for managing your workforce—it has a powerful human resources module to help manage your school’s staff. TS School also offers a robust student management system, reports, a powerful organizational calendar (with plenty of space to detail sports team timetables or organize classes by subject matter), and an exam module for teachers.

Cons: There are some notable features lacking in TS School that can be found in the paid version, including customizable reports, development, inventory, safety, and admissions. TS School may also present a challenge to teachers who have never worked with school administration software before, as some claim it is not immediately intuitive to use.

Features:

  • Admissions
  • Attendance tracking
  • School calendar management
  • Databases
  • Financial reports
  • Government reports
  • Inventory
  • Faculty messaging
  • Staff management
  • Class management
  • Time table for classes
  • User management

Have you used TS School? Be sure to leave a review!

Other useful school administration and classroom tools

Free software tools exist all over the web, but many of them are restricted by feature limits, operating system requirements, or user limitations. While many schools will find solace in using these free options, not every school is looking for a smaller, free software system.

If these free and open-source school administration systems don’t quite cut it, there are plenty of other paid options to choose from.

If you have recently transitioned to a paid system, be sure to leave a review so that we can stay up-to-date with user experiences!

As for other software and tools, the Capterra school administration blog is full of recommendations and guides to the newest technology in education. If you enjoyed this piece, be sure to read these other blog posts:

Looking for School Administration software? Check out Capterra's list of the best School Administration software solutions.

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About the Author

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Nick Morpus

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Nick Morpus is a former Capterra analyst.

Comments

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Great information.
but i think you forgot to mention archivistonline, as it is one of the top school mangement system in Pakistan.
Thanks

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Hello! This is very informative. I need assistance to create one for my school. I am in Papua New Guinea, a developing country in South Pacific. I need to understand more about open source systems and which one would really meet our needs especially for OpenSIS and Fedena.

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Nice to know about open source school For more schools in which students study through digital teaching.

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great post

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SkoolApp is also one of the best School Mangement Software, which has lots of facility like attendance, fee, etc so its my request please check ours also and give us a chance to serve

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This is a useful piece of information for those who are looking for a good online school administration software. Keep writing informative articles like this.

We too have a cloud-based school administration software named SISAR CAMS. It helps in online admission, easy follow-up and classroom management. Few of its advantages are Single Point Management, Error-free institution records management, Best possible resource utilization and Improved communication between management, teachers, and parents. Do visit us at http://www.sisarsms.nl, or mail us – info@sisargroup.com

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Thanks for the informative post, https://www.cloudi5.com/school-management-software-coimbatore/ this is one of the best school management software system, this is the open source school ERP management software and to all your school management related issues.

It helps in managing student databases, teacher, fees report, examinations and can handle more than 20 modules. The price is very affordable and suits your need very easily.

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Radical AttendancePro is a best Automatic student Attendance system in India. RFID based automatic attendance system facilitates auto attendance saving time for employees or students besides also enhancing the attendance’s monitoring system.

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Hi,

Thank you for such a wonderful post on School Management Software which are available in the country. However, as per the listed comments I believe availing for the free software suites creates an opportunity of a Data Leak since, it is a free software. However, if you are looking for an ERP solution for schools which promises the following things :-

1) Dedicated Parents Helpdesk
2) Mobile Applications
3) RFID Attendance
4) Online Fee Payment
5) Library Management
6) Registration & Admission
7) Exam Result
8) Fee Payment
9) Payroll & Accounts
10) Bus Tracking
11) Time Table Management etc.

If incase, you want to learn more about an ERP Solution visit, http://www.entab.in for cheap and affordable school management software solution.

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It’s a great post which helps institution to identify best free school management software. All the listed softwares are highly reviewed and used by many institutions. Edugie is also a free school and college software which comes with free mobile app as well to manage and automate academic and administrative tasks of an institution, for more details visit http://www.edugie.com

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nersapp is a multipurpose school software developed by nanosoft technology to simplify and reduce the workload of educators. It is designed to cut cost, enhance and automate the systems and processes of schools. demo is at http://nersapp.com

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i used many schools erp and analyzed comparatively found Knewton is one of the best School Management System & software with auto attendance , finance, fee , academic features. i love it …
you may visit this http://roanz.com

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Great article and information. There is one more such school administration software. Myly is a smart school ERP, Admission CRM and mobile app that facilitates cloud-based school management for hassle-free administration saving time and cost.

Read more: http://bit.ly/2CPK4sB

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JSiMS is a very easy to use School/College Management System. If you are looking for a low cost solution which meet all your requirements then I will recommend to visit https://jsims.com.pk which is used by a number of well known school/colleges.
They provide subscription which is almost free & also provide separate configuration for school/college which is a low cost solution for school/colleges. JSiMS includes attendance, result, fee, homework diary, academic calendar, campus notice board, class notice board, SMS notifications and many other features.

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Automate Everything. Elite Modules. One upgraded powerful ERP
Use Free for 90 days and upgrade your institute from ordinary to digitally smart institute.

http://www.ireava.com

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Edumaat (website http://www.edumaat.com) is a comprehensive School/College/Institiute Management software which is easily customized and implemented for each different institute including tertiary institutes. It is also interfaced with open source learning solutions and has all features that an institute looks for including exams, hostels, time table, library, biometric attendance, etc. a mobile app for students and staff/parents.

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This can be a good mall to visit for a day’s entertainment.

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Hi Nick!
A very informative article as usual !!!
Well you can add A.E.S by Candour Systems, which is a leading School ERP in India with more than 300 clients on board.
To know more, please cilck http://www.candoursystems.com/

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CampusIcon is also a free institution management software, Most of the essential features for an institution is coming in free version with mobile app. check out the app here

http://www.campusicon.com/school-software

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Hashmicro provides Singapore’s No. 1 School software that helps different types of schools from all over the world by providing the best ERP services.

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Thanks for sharing such an informative post about school management software. Schoolchalao is also a user-friendly school management software with an array of features and functionality specifically for schools.For more knowledge visit our website http://www.schoolchalao.com

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Thanks for sharing such an informative Article. AddmenGroup is also one of the best companies offering the School Administration Software with amazing features.For more info You can visit https://addmengroup.com/

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Hello Nick Morpus.. !! Really informative blog. But you can also add boarding school software (BSS) in your list. It is also cloud based school management software which can record all type of students data like sign in, singouts, daily dairy, meal information etc. You can access this software with smartphones, desktops, laptops, tablets etc and you can also update information any time. Visit https://www.boardingschoolsuite.com/ to know more automated features of Boarding School Software.

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