School Administration

5 Free and Open Source School Administration Software

Published by in School Administration

The ongoing global pandemic has caused massive changes in how educational institutes offer learning, instruction, and engagement to their students. With lockdowns and social distancing norms forcing institutions to rethink how they operate, getting students and faculty back to schools has been an ongoing issue.

In such situations, investing in school management technology becomes necessary for school administrators. According to Gartner, by the end of 2025, 90% of U.S. public school districts will leverage a combination of in-person and digital remote learning for regular and ongoing instruction (full report available to Gartner clients).

School administration software tools help manage various administrative tasks such as grading; tracking attendance, admissions, and fee submissions; scheduling classes; and student, faculty, and curriculum management.

This article compiles five free and open source school administration software for users that do not have a large IT budget or are trying to cut costs. (See our selection methodology)

See all free school administration software

This article looks at five free and open source school administration software options. See the full list of free school administration software tools in Capterra’s software directory.

A comparison chart showcasing five free and open source school administration software.

  • Free version: Includes the core, CRM, billing, academic, and surveys and quizzes modules for up to 50 students.
  • Paid version: Starts at $50 per month for an unlimited number of students.

Classter is an all-in-one cloud-based school information and learning management system (LMS) that also offers a student information system (SIS).

The software offers several modules designed for K12 schools, higher education institutions, and private academies. Its student registration and management feature make it suitable for storing and organizing student information.

Classter also features advanced integration capabilities with popular work applications and calendar management tools. This makes it easy for teachers to sync calendars and manage curriculums and timetables.

Classter offers phone, email, and 24/7 live support as well as an online help desk.

Admission dashboard in a school administration software tool called Classter.

Admissions dashboard in Classter (Source)


  • Free version: Can support a class of 50 students and up to five teachers can access the software.
  • Paid version: Costs $350 per feature as a one-time setup charge. Administrators can manage up to 600 students and unlimited teachers.

feKara offers a common and easily configurable school database system for teachers, parents, and students. The product also integrates with popular third-party video conferencing tools to provide a virtual classroom experience to students. Admins or teachers can easily create online classes and manage lesson planning from within the app.

feKara offers email and live chat support.

feKara school administration dashboard on mobile and web app.

Web and mobile app dashboard in feKara (Source)


  • Free version: Includes all the features.
  • Paid version: Users can enroll for paid technical service and maintenance support by experts.

Gibbon is a cloud-based open source school management system that offers a wide range of features. Being an open source tool, Gibbon is flexible and gives schools complete control and freedom to use the software however they want.

The core module in Gibbon offers features such as planner, timetable, gradebook management for students and teachers, library management, attendance, and behavior tracking, as well as assessment capabilities for teachers.

Gibbon’s architecture allows users to increase the number of features it can support. With the help of extensions available on the vendor website, users can add features such as alumni and committee management.

Free support is available through the software’s extensive documentation and online support forums.

Lesson planning in Gibbon

Lesson planning in Gibbon (Source)


  • Free version: Supports core functions such as attendance tracking, class scheduling, student information system, and faculty management.
  • Paid version: Varies from $49-$1,999 for packages for additional features, integrations, and onboarding services.

OpenEduCat is an open source cloud-based educational management system for universities, colleges, and schools.

OpenEduCat offers a variety of features in its core module. These include an information system that keeps a record of students and faculty members, attendance tracking, virtual classroom, fees management, and timetable management.

Support and maintenance are not available with the free version—users have to perform it themselves, which requires coding knowledge. The alternative is to avail paid installation and maintenance from the OpenEduCat service team.

Viewing the admission register on OpenEduCat school administration software.

Admissions register in OpenEduCat (Source)


  • Free version: OpenSIS Community Edition offers core features including student information, advanced scheduling, teacher portal, and attendance tracking.
  • Paid version: The Professional Edition helps with more complex processes school administrators might face. The price is set at $0.25/year per user.

openSIS is an open source student information and school management software. It offers a cloud-based setup for schools ranging from K12 to higher education and integrates with popular third-party video conferencing tools for advanced online classroom management.

The product is best suited for small to medium schools with a knowledgeable IT staff. Being an open source tool, users need to be familiar with PostgreSQL to take full advantage of the software. It also has native iOS and Android apps.

openSIS offers integrations with several popular video conferencing and calendar management applications to facilitate online schooling.

The product’s support options comprise self-service portal, live chat, and an after-hours crisis helpline.

Viewing student demographic information on openSIS school management software.

Viewing student demographic information on openSIS (Source)


How to choose the right school administration software for your institute

With so many free and open source options available it’s possible to get confused when it comes to selecting the right product. The following approach can help you identify the right tool for your institute:

  • Compare the user limit. Ideally, you should opt for a tool that supports the most number of users in its free edition.
  • Review the features offered in the free edition. Shortlist the one that has all the core features and meets all your requirements.
  • Check if the free edition offers customization and it fits your institution’s requirements.
  • Compare the training and support services that various tools have to offer and whether they are included with the free edition.

While opting for a free tool is a wise decision when there’s a limited budget, you can always check out Capterra’s school administration software catalog for more options. Here you can shortlist school administration solutions based on features, pricing options, deployment, and the number of users.

Common questions to ask while selecting free school management software

Choosing a free or open source school management software tool isn’t easy, but it always helps to ask the right questions. We’ve curated some key questions that you can put across to software vendors before finalizing a particular product.

  • Does the free software offer customization? Not every free or open source product would offer customization. Some software vendors choose to lock this feature for free edition users. If there is a change in the way your school functions, your school management software should be able to keep up with the changes and adapt accordingly.
  • What kind of technical support should I expect? Often, support services are limited for users who opt for free editions while paid users get 24/7 live support. Before investing in a software solution check the kind of technical support the vendor offers with the free edition.
  • Does the product offer integration capabilities? School management software must have integration capabilities. Without integrational support, processes such as storing student information would take a lot of time.
  • What kind of deployment and access options are available? School administration software can either be cloud-based or on-premise. Sometimes, they’re a mix of both. When it comes to access, some software tools feature a mobile app that lets a teacher or student access the school administration system from anywhere.
The takeaway

School administration software tools help create a learning environment where teachers, students, and parents can easily connect over virtual channels. In a rapidly digital world, these software solutions make learning more accessible to students. If your current school administration system is unable to provide you with such an environment, it’s time to invest in new technology.


How we rate

This article was updated on April 16, 2021. Products considered for this article had to comply with the conditions mentioned below:

  • Offer a free, standalone version of the software (not a trial version of the software where you must purchase a product after a limited amount of time).
  • Meet our school administration software market definition: “School administration software helps principals or school administrators track every aspect of their school, from staff activities to report cards to student data.”
  • The listed products are part of the free and open source category of our school administration software vendor list on Capterra.
  • These products were evaluated to assess whether they included the core features mentioned below:
  • Attendance tracking
  • Class scheduling
  • Student information system
  • Faculty management

Products that met all of the above criteria were selected for the article.


Looking for School Administration software? Check out Capterra's list of the best School Administration software solutions.

About the Author

Ashish Upadhyay

Ashish Upadhyay

Writer @ Capterra, helping digital Davids beat Goliaths. I cover small business trends in CRM, accounting, real estate, insurtech, and emerging tech. B.A English, University of Delhi. Currently pursuing my master’s in English Literature. When I’m not working, I’m planning my next trek, playing video games, or working out.

Comments

Comment by Anaya khan on

Great information.
but i think you forgot to mention archivistonline, as it is one of the top school mangement system in Pakistan.
Thanks

Comment by Hefi Noxy on

Hello! This is very informative. I need assistance to create one for my school. I am in Papua New Guinea, a developing country in South Pacific. I need to understand more about open source systems and which one would really meet our needs especially for OpenSIS and Fedena.

Comment by prachi sarode on

Nice to know about open source school For more schools in which students study through digital teaching.

Comment by Ranjana on

great post

Comment by Rahul Bajaj on

SkoolApp is also one of the best School Mangement Software, which has lots of facility like attendance, fee, etc so its my request please check ours also and give us a chance to serve

Comment by Lissa on

This is a useful piece of information for those who are looking for a good online school administration software. Keep writing informative articles like this.

We too have a cloud-based school administration software named SISAR CAMS. It helps in online admission, easy follow-up and classroom management. Few of its advantages are Single Point Management, Error-free institution records management, Best possible resource utilization and Improved communication between management, teachers, and parents. Do visit us at http://www.sisarsms.nl, or mail us – info@sisargroup.com

Avatar

Comment by Cloudi5 on

Thanks for the informative post, https://www.cloudi5.com/school-management-software-coimbatore/ this is one of the best school management software system, this is the open source school ERP management software and to all your school management related issues.

It helps in managing student databases, teacher, fees report, examinations and can handle more than 20 modules. The price is very affordable and suits your need very easily.

Comment by Radical AttendancePro on

Radical AttendancePro is a best Automatic student Attendance system in India. RFID based automatic attendance system facilitates auto attendance saving time for employees or students besides also enhancing the attendance’s monitoring system.

Comment by Nivedita Sachar on

Hi,

Thank you for such a wonderful post on School Management Software which are available in the country. However, as per the listed comments I believe availing for the free software suites creates an opportunity of a Data Leak since, it is a free software. However, if you are looking for an ERP solution for schools which promises the following things :-

1) Dedicated Parents Helpdesk
2) Mobile Applications
3) RFID Attendance
4) Online Fee Payment
5) Library Management
6) Registration & Admission
7) Exam Result
8) Fee Payment
9) Payroll & Accounts
10) Bus Tracking
11) Time Table Management etc.

If incase, you want to learn more about an ERP Solution visit, http://www.entab.in for cheap and affordable school management software solution.

Comment by Irshad Mohd on

It’s a great post which helps institution to identify best free school management software. All the listed softwares are highly reviewed and used by many institutions. Edugie is also a free school and college software which comes with free mobile app as well to manage and automate academic and administrative tasks of an institution, for more details visit http://www.edugie.com

Comment by Andem Umoh on

nersapp is a multipurpose school software developed by nanosoft technology to simplify and reduce the workload of educators. It is designed to cut cost, enhance and automate the systems and processes of schools. demo is at http://nersapp.com

Comment by Richard Allen on

i used many schools erp and analyzed comparatively found Knewton is one of the best School Management System & software with auto attendance , finance, fee , academic features. i love it …
you may visit this http://roanz.com

Comment by Divya Chouhan on

Great article and information. There is one more such school administration software. Myly is a smart school ERP, Admission CRM and mobile app that facilitates cloud-based school management for hassle-free administration saving time and cost.

Read more: http://bit.ly/2CPK4sB

Comment by Hameed Ur Rehman on

JSiMS is a very easy to use School/College Management System. If you are looking for a low cost solution which meet all your requirements then I will recommend to visit https://jsims.com.pk which is used by a number of well known school/colleges.
They provide subscription which is almost free & also provide separate configuration for school/college which is a low cost solution for school/colleges. JSiMS includes attendance, result, fee, homework diary, academic calendar, campus notice board, class notice board, SMS notifications and many other features.

Avatar

Comment by Prince Garg on

Automate Everything. Elite Modules. One upgraded powerful ERP
Use Free for 90 days and upgrade your institute from ordinary to digitally smart institute.

http://www.ireava.com

Comment by Prasun Mitra on

Edumaat (website http://www.edumaat.com) is a comprehensive School/College/Institiute Management software which is easily customized and implemented for each different institute including tertiary institutes. It is also interfaced with open source learning solutions and has all features that an institute looks for including exams, hostels, time table, library, biometric attendance, etc. a mobile app for students and staff/parents.

Comment by Shenna on

This can be a good mall to visit for a day’s entertainment.

Comment by Candour Systems on

Hi Nick!
A very informative article as usual !!!
Well you can add A.E.S by Candour Systems, which is a leading School ERP in India with more than 300 clients on board.
To know more, please cilck http://www.candoursystems.com/

Comment by Suganya on

CampusIcon is also a free institution management software, Most of the essential features for an institution is coming in free version with mobile app. check out the app here

http://www.campusicon.com/school-software

Comment by AnastaciaFelicia on

Hashmicro provides Singapore’s No. 1 School software that helps different types of schools from all over the world by providing the best ERP services.

Comment by Shikha Gupta on

Thanks for sharing such an informative post about school management software. Schoolchalao is also a user-friendly school management software with an array of features and functionality specifically for schools.For more knowledge visit our website http://www.schoolchalao.com

Comment by Mr.Prateek Asthana on

Thanks for sharing such an informative Article. AddmenGroup is also one of the best companies offering the School Administration Software with amazing features.For more info You can visit https://addmengroup.com/

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Comment by Boarding School suite on

Hello Nick Morpus.. !! Really informative blog. But you can also add boarding school software (BSS) in your list. It is also cloud based school management software which can record all type of students data like sign in, singouts, daily dairy, meal information etc. You can access this software with smartphones, desktops, laptops, tablets etc and you can also update information any time. Visit https://www.boardingschoolsuite.com/ to know more automated features of Boarding School Software.

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