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The Top 9 Free and Open Source Membership Management Software Products

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UPDATE 7/28/2017: We’ve updated this article to include features lists for each software, and other software options for nonprofits at the end.

No one can argue—getting things for free is awesome!

Whether it’s a brand new car or just a Chipotle burrito, free stuff makes you happy. So what if you could get something you need and would actually invest money in for free? Maybe something like…membership management software?

With membership management software, your nonprofit can, among other things, keep track of member applications and contact information, and send out email campaigns to keep members up to speed on all that is happening.

Smaller organizations sometimes don’t have the money for large and expensive systems, but luckily there are lots of free and open source software tools out there for you to use.

I’ve put together a list of the best free membership management software out there for you to compare and contrast. Software options are listed in alphabetical order.

1. Admidio 

admidio

Admidio is a basic open source management software available on SourceForge that focuses on general management, and that can be applied to membership and event management. Although basic on the surface, the features of Admidio range from membership list creation and management to integration with online postings and advertising.

Pros/Cons:

Admidio covers many of the key features of membership management software. It can keep your lists updated, integrates with Excel and can export in .pdf format, and it allows posting online and advertising to your member lists.

However, it does not come packaged with many of the bells and whistles included with other software options, such as Wild Apricot. It does not include payment processing, automatic renewals, or accounting. You may want to consider additional software to supplement these functions.

Features:

  • Event notifications
  • Excel integration
  • Member database
  • Member profiles

2. BigTent

Bigtent

BigTent is an online platform and subsidiary of care.comthat allows users to manage multiple groups all in one place. They provide a secure network where members can interact with one another and stay informed and involved in their groups’ activities. The majority of their customers are like-minded groups, social clubs, small organizations, and the like. BigTent is free for any number of members, but does charge a per transaction fee of 4.9% + $0.49 if you need to take payments through it.

Pros/cons:

BigTent offers payment processing and unlimited free photo and file sharing as well as more general functionality to manage your membership. BigTent is great for small groups and organizations with a small budget and not many people or the time to manage complicated software—they have a customer support page to help you through it yourself. It’s very basic and simple to use and doesn’t require a lot of maintenance. However, they don’t give you a custom domain, and they also charge transaction fees.

Features:

  • Calendars
  • Dues management
  • Member applications
  • Member database
  • Member subgroups
  • Payment processing

3. ClubMaster

ClubMaster

ClubMaster is an open source membership management system written in PHP (a code language similarly built to HTML). It’s not as pretty as some of the other programs in this list (due to the bare bones code build), but the functionality is still there.

Its goal is to make a complete membership solution that is free for all, and contains a long list of useful features. It’s licensed under a Beerware license (a very relaxed license), so you can do everything that you want with the software.

Pros/cons:

ClubMaster, in addition to the inherent customizability of being open source, includes shop/order management and integrates with QuickPay. That said, it also means they have very limited support (there is a mailing list for support questions) so you may run into problems with installing and running the software unless you or someone else in your organization is tech savvy.

Additionally, as the software has not been updated since 2014, I wouldn’t expect much in the realm of support.

Features:

  • Admin and user interface
  • Calendars
  • Dashboard
  • Gravatar integration
  • Member database
  • Membership auto renewal
  • Online shop management
  • Role management
  • Team membership subscription

4. GroupSpaces

GroupSpaces

GroupSpaces provides technology to manage membership, activities, and promotion online through a free group website. Their main customers are mostly student groups, social groups, and small organizations. They are free up to 50 members, and they begin charging $7.99/month when you get to 200 members.

Pros/cons

GroupSpaces provides ticketing, the ability to create a custom domain or integrate with your current website, as well as manage events. However, they have a very simple back end and they do not integrate with QuickBooks or any other accounting package. It is also worth noting that we attempted to reach them several times with no success. This may be an indication of low customer service levels.

Features:

  • Custom newsletters
  • Email archive
  • Email subscriptions
  • Event manager
  • File repository
  • Group mailing list
  • Member database
  • Membership forms
  • RSVPs

5. MembersGear

MembersGear

MembersGear is a free open source membership software that provides you with all the tools to easily administer a membership or subscription web business. Its PHP software allows you to integrate and configure your own design with their management system.  MembersGear also offers paid plugin features, if you decide to expand your uses of the software.

Pros/cons:

MembersGear supports member affiliate programs, unlimited groups, and product selling. It’s free and downloadable, and is ideal for managing a subscription-based membership website. However, similar to ClubMaster, support, although free, is limited given that it’s open source, and unless you’re tech savvy you may encounter some problems.

Features:

  • Dashboard
  • Excel integration
  • Member database
  • Member email notifications
  • Website widgets and plugins

6. MemberPlanet

Memberplanet

 

MemberPlanet is web-based software that provides everything for you to manage your group in one place. It’s used by a wide variety of groups, and is completely free up to 100 campaign emails and 100 surveys. They begin charging $5/month once you surpass those numbers.

Pros/cons:

MemberPlanet has donation campaigns, integrates with QuickPay, has online surveys, and has different types of support available among quite a few other options.

Features:

  • Dues management
  • Fundraising
  • Event management
  • Mobile capabilities
  • Newsletters
  • Member text messaging
  • Member database
  • Targeted distribution lists
  • Widgets for your website

7. Tendenci

tendenci

Tendenci is a much more in-depth open source software solution, covering the major features of membership management, such as payments, membership lists, donations, and email integration. The full version of the software is available for download on GitHub.

Pros/Cons:

Tendenci is feature- and option-rich, to be sure. However, as with all open source software, it does require some technical expertise to get it up and running.  That said, if you don’t want to handle implementation yourself, hosting and support are available as packages purchased on the Tendenci website.

Features:

  • Email marketing
  • Event registration
  • Jobs board
  • Member database
  • Member subgroups

8. Wild Apricot

Wild Apricot

Wild Apricot is web-based software for small associations and non profits to help manage membership, website, events, and other activities. It runs through a web browser without needing to install anything on your local computer. Their focus is small organizations and they have a mix of free and paid options. The free option is free for one admin and up to 50 members. They charge $40/month when you get to 250 members.

Pros/cons:

Wild Apricot offers custom domains and integrates with QuickBooks as well. It has good support (and has some great resources and user reviews), even with the free option, and is very customizable. However, if your organization grows rapidly you will quickly outgrow the free version and have to pay monthly fees.

Features:

  • Automated membership renewals
  • Member database
  • Membership applications
  • Membership database customization
  • Widgets for your website

9. Zenbership (addition)

Zenbership

Who doesn’t love penguins? Already Zenbership has me hooked with their clean website and quality presentation. This presentation doesn’t end with their website as their software also offers a clean, modern, and easy-to-understand user interface. Zenbership not only offers your standard membership management features, but also includes free event management, social media marketing, and email subscription options.

Pros/Cons:

Zenbership has to be one of the cleanest and most expansive open-source membership management programs I have come across. However this quality comes at a price. The software itself is free, however installation isn’t simple and requires web-hosting on your own Linux-based servers. If you are savvy with technology, then Zenbership won’t present any issues, however for those who aren’t as savvy, Zenbership does offer help for a price.

Features:

  • Automated membership renewals
  • Email marketing
  • Event management
  • Excel integration
  • Member database
  • Payment processing

Other nonprofit software options

Since many nonprofits run on a limited budget (most of which stems from donations), free tools and software are always a welcome addition. Luckily, at Capterra we specialize in building lists of free and open source software for all sorts of industries, nonprofits included.

Other open source solutions to consider are CiviCRM and Ebase, which I discuss in further detail here.

If you are looking for other free software options to consider, here are a few lists I’ve put together on the Capterra nonprofit blog:

On the other hand, if your nonprofit is looking to move into paid software options with more features and support, I have several lists for that as well:

Looking for Membership Management software? Check out Capterra's list of the best Membership Management software solutions.

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About the Author

Nick Morpus

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Nick Morpus is a Content Writer for Capterra, a free resource that matches buyers and sellers of business software. He has a background in politics, economics, and journalism, which he dedicates his off-time to contributing his thoughts to other political sites. In his free-time he enjoys reading, drawing, photography, playing guitar, writing, and cooking.

Comments

Leah,

I have one more for your list. Open Source Tendenci. Tendenci is not new, but we’re newly FOSS/GPL as of 2011.

(Disclaimer: I am one of the programmers behind Tendenci – The Open Source Membership Management Software. I haven’t posted here before so if a programmer who contributes to a GPL project shouldn’t post feel free to delete my comment.)

Tendenci is The Open Source Membership Management Software platform. Why? Because we love nonprofits and seeing people change the world! Tendenci includes full Membership Management functionality as well as a huge set of utilities specific to non-profits, NGOs and associations in particular. Being GPL / FOSS you are free to download, extend, build out, host with the provider of your choice in the country of your choice. For free. No catches or gotchas.

And while I originally wrote the core of Tendenci in 2001, it was built out by a team of programmers to meet the needs of currently 400+ clients. Then to become truly GPL, we took the leap and it has been rewritten from the ground up starting in 2009 to use Python/Django/Postgres on Linux. It takes a global village.

Full source code is available at github.com/tendenci/tendenci and there is a demo at demo.tendenci.com.

What makes it different is Tendenci is written in Python, not-PHP. And we still benefit from the knowledge of serving and learning from the community for over 12 years. (It just took us a while to go open source as we had to do a rewrite. Sorry for the delay!)

Lastly, built on the Django framework, Tendenci is multilingual with translations crowdsourced through transifex. And we are working on the donor management software portion so people will finally have a REAL open-source alternative to the proprietary “vendor lockin” and the Blackbaud juggernaut. Join us on github!

Our business model? For people looking for hosted, similar to Drupal and WordPress, we do offer a hosted version with a 30 day trial. But that is optional, unlike the proprietary vendors in the NPO space. And in some countries, we don’t even advise you to host anyplace you can’t control your server. So take control and enjoy the freedom. #tendenci #peace

Hi Ed,

Thank you for adding that! We will definitely keep Tendenci on our radar now for future membership management articles.

I am looking for software to manage an online ten week course. Sign up and pay then deliver the link and prevent others for using it. I’m not sure what you call it. Also I would like to have members subscribe for a small fee each year. Do you have that kind of software?

Hello Domenic,

What you describe is called a Learning Management System (LMS). There is a category for these on the Capterra site: https://www.capterra.com/learning-management-system-software/

hi

i m part of a small social group based in india and can we use these softwares in india too?

Hi Leah,

in our little sports club (about 100 members) we have been using the open source solution “Admidio” for quite a while. And we are really happy with it after all these years trying to keep an Excel file with all the member data up to date…

Admidio can be found on SourceForge: http://sourceforge.net/projects/admidio/. It can be used in Danish, Dutch, English, French, German or Italian.

Perhaps this might be interesting for your radar too. 🙂

Best regards,
Ulrik

Leah or anyone else – do you know if any of these or which of these allow you to embed a membership directory into an existing website? I use weebly for our site. If it would give me the HTML code for a membership directory, I could put that in our site.

Hi,

I am looking for a membershipsystem for a row club including a reservation system for the rowboats (1 thru 5 users per boat).

Thanks Gerben

You may want to keep the list (principally quite useful) up to date.

SilkStart is no longer free for up to 250 users, they now charge $75/month for more than 50. An amount I personally consider ludicrous for small organisations or clubs. We have about 60 members and I would be crucified if I tried to pay nearly $1000 per year simply to manage out little club. In fact most of the ones listed seem to now charge significantly more than you state with lower membership thresholds for free usage.

It’s not your doing and not your fault, but it does leave a bit of a nasty “bait&switch” taste in ones mouth.

Michael,

Thanks for pointing that out! I’ll go through the post and make sure that we get all of the systems that are listed updated with the correct pricing information.

Thanks!

I am looking for a membership management software which can have currency decimals up to 3 places. Can anyone point to any?

I have been trying to contact MembersGear support and keep getting this message: “Sorry your support e-mail didn’t sent. Please try again later. ”
They offer online demos of their products, but the logins they give don’t work: admin/admin for the admin area and demo/demo for the customer area don’t work.
Are they still in business? Thanks…

I am a business consultant looking for software (with hosting capability) for my website that can create individual client accounts and profiles so that I can post and update progress of their assignments.

Can you recommend a good group management solution for a small sporting club with under 200 members but with several small clubs under the main club. We need to be able to send group emails to all members or selected smaller groups as well as been able to create and sell tickets to events. We currently use groupspaces and are finding it cumbersome.

Hi Leah,

I will be opening up a physical therapy facility in the near future, and plan on offering fitness memberships to discharged patients. Can you recommend a free membership software package that will allow me to track patient’s accounts? I basically need to simply know when their membership expires. Other functions such as POS, inventory, etc are unnecessary.

Any recommendations would be much appreciated.

Thanks,

Dan

Hi Dan,

Wild Apricot is one of the most straightforward ones on the list. It might be able to do what you need without unnecessary addons.

Nigel,

BigTent might be a good fit if you have multiple locations like that.

Hi Leah,
Our non-profit support and social club has been using BigTent for a few years now. It has several limitations that we’d like to overcome in another management system. Specifically, we’d like for the admin to be able to add members if the members are unable to do this themselves. We’d like to be able to update members’ information. Members would like to sort for a subset of members such as people who live near them or families with similar aged children. We like a direct link to our Facebook page. Some members dont want to be on Facebook but want to follow our conversations. We’d like posting of discussions and events to be more user friendly. We use evite and paypal for invitations and ticket/fee payments and would prefer one source and no or lower processing fees.

Most importantly, we want our members to only need to go to one location to access all the club information. Historically we have had our public website (hosted by Bluehost and created in Weebly), membership database (BigTent), most active conversation strings (Facebook) and event management (Evite, BigTent, Facebook, PayPal). Too many places to follow.

Would love to hear your thoughts.

Terri

Great article and with very helpful tips. I decided to sign up to MembersGear.com based on your recommendation and so far loving the software, thank you!

You forgot CiviCRM, easily the most mature, robust, and featured open-source AND free product available. http://www.civicrm.org

None of these are free, only freemium-alike. You should change your scammy title.

Hi Terri, you may want to consider something like Wild Apricot with their custom domains to solve your centralization questions.

Rok, at least two of the above are totally free given that they are open source software, and the others all have both free and paid options. It’s entirely possible to use any of the solutions mentioned in this article and not spend a dime.

Hi Terri, I will recommend you take a look at Findjoo.com. http://www.findjoo.com/membership-management/learn-more

They offer a free trial and they can help you centralize your access with all the features that they offer. Their portal for members is fully customizable and can be integrated directly into your site.

Has anyone ever used sales force for member management? If so how did that work for you?

Great thread, lots of helpful info. I am looking for membership software that is also a listing portal. Members who join can browse and respond to listings for free but members who wish to post their listings must pay to do so. Can anyone recommend appropriate software that could do this? Much thanks!

Hi Jack J,

What types of listings are you looking for? Personals listings? You may want to get a dedicated social network or dating site software if that’s the case, as they often have built in payment walls for viewing listings.

Thanks for all the article and responding to comments. I’m looking for a system that can help me track planned giving current and prospective donors. The church database doesn’t have this capability, and I’m just working with a small subset of the membership anyway. I’ve never used software like this and want to find something easy to use that can help me keep up with client relationships. Any ideas? Thank you so much.

Hi Julia,

It may not be free, but have you considered dedicated Donation Management software?

We have a list of the here: https://www.capterra.com/donation-management-software/

We’ve also got a post comparing donation modules for church software: https://blog.capterra.com/church-donation-modules-comparison-7-software-options/

Hope these help!

I am looking for a free (or very inexpensive) membership application for maintaining the membership database with various membership types, sending annual dues notices and processing dues payments. Any other functionality would be a bonus but not necessary. Our current membership is approximately 400 members. Any suggestions?

Do you realize that none of these are now free???? Do you have an updated article with actual free ones??

Misha,

Thanks for the comment, we will be updating this post with new solutions and comparisons shortly!

Thank you for this. It was all (including the comments) very helpful. I am the Exec Director of a network of African philanthropic organizations. At this point we have just above 60 members.
I am looking for a management system that will allow me to grow this network. (Current target is 200 members in the next 12 months). A free management software would be ideal as it would allow us to keep costs down. I am concerned though that we may not get the technical support we need. I would like to manage communication to and between members, dues collection, and perhaps four regional events and a continental event each year.
Has anyone used any of the softwares on this page? If so could you give me an idea of how robust they are and how comprehensive support has been.
Thanks again for this very useful information.
Best,
Karen Sai

@misha @JP Medved – Just to clarify, Tendenci has evolved since this was first published and *all* core modules and add-ons needed to run an association or organization is open source NOW. We have seen numerous installs with over 100,000 users or more – hardware is your only limit. Tendenci is completely free and available for download open source. Yes really.

The documentation for self installation is on readthedocs at
https://tendenci.readthedocs.org/en/latest/

The ENTIRE project is on github available for install at
https://github.com/tendenci/tendenci

We encourage you to join the community on github and help us make the 7.1 release even better! As far as I know, we are the only completely open source association management system. We have work to do, like simplifying install, making an open-source image for AWS and other hosting providers. But the comment above that there are core modules that you need that require payment is not correct. Tendenci is free and open source GPL software 100%.

For the skeptics out there, yes of course we build custom modules for clients that request them. And we do large scale deployments as security and optimization can become a challenge. Yet other companies can do this as well. And for 90% of Tendenci users, which is now in 30 languages, that type of scale isn’t an issue and they can self-deploy with the help of a local programmer in their community. So do it!

One company that I frequently refer people to if our team isn’t a good fit is https://bixly.com/ . They have lots of experience with Tendenci and they are great people.

We’d actually rather see you self deploy and join the community of social change makers who realize that proprietary solutions are not the future. That free and open source software, and especially Python applications (Tendenci is 100% Python) over PHP or ASPX apps will match the skills of the next generation of college graduates and volunteers.

Karen Sai, you might consider Memberplanet from this list, as they are free up to 200 members. Several of the open source options also have, as Ed mentions above, companies that support them if you’re worried about that being an issue.

I’m working on creating a database for our church that must include the various groups that parishioners belong to within the church. Our ideal database will have all personal details, occupation, and groups and have the capacity to extract for example, members of a particular group within the church, number of children, certain professions, payment of dues, etc from the main database. I tried using Excel but not being an advanced user, couldn’t make a good headway. Is there an inexpensive and simple way to create this type of database please?

Hi Agnes, have you considered dedicated Church Management Software?

There are several free options if you’re worried about cost:

https://blog.capterra.com/top-7-free-open-source-church-management-software-solutions/

I am working w/ a volleyball club that has 200+ members and am in desperate need of a software program that can help manage all of this. I am searching for:

1) A member portal for parents to log in, update their contact info & see payment history.

2) Some parents have 2+ kids playing so I need the option to have one ‘umbrella’ profile w/ 1+ members.

3) Payments: I receive full, partial, and random amounts towards tuition, so people will need the option to manually input what amount they want to pay (especially for divorced couple who split costs 50/50). There are discounts, scholarships, and deals to be applied so I need auto fixed amounts but also the ability to manually amend amounts within a specific profile. And I need the ability to add offline payments and have it applied to the total due, for those who pay via check. And, finally, it has to be compatible with QBO.

Used Spikenite previously and everybody hated it. Right now I am using Sport Ngin and am continuously encountering issues with their system, which is doubling my workload (i.e. I hate it). I checked with Wild Apricot and, unfortunately, they don’t have enough payment option flexibility available right now. MemberPlanet is next on the list but I am not quite convinced yet…. Help please! Not looking for free – just inexpensive.

Thank you!!
C

To Ed Schipul@Tendenci:

I’ve been at this, searching for weeks and I thank Capterra for pulling so much information together in one place. But the above Ed Schipul comment of Sept. 19, 2015, is the single most important statement found to date. You might want to print this one. I will bronze it.
I am enough of an open source guy to appreciate what “Tendenci” has done here.
Not only does it appear all the doors are unlocked, but you have gone miles to make it configurable by individuals with a very minimal skill set. Even “Windows only” dweebs can do this dance.
The above statements about hidden and increased costs in the some 200 plus platforms represented here in Capterra, is essentially true. That leaves you in the unenviable “what’s the catch” position. A little company I know, called IBM (the worlds largest software vendor) gives away the software and makes their living on support.
I your case, you have learned that most people want “free” but others insist on paying you. They are almost always the big clients who can afford it. Your support of the non-profit community brings you both big clients and the support of the “open source” community. I hope they fully embrace you; which will keep you “bleeding edge” and as “Enterprise” as some of the most outrageously priced products in this market.
And finally a somewhat harsh reality statement to those reading this.
If your software support, amateur or professional, is a “windows only guy”;
They are in this day and age, a liability. I am involved in several non-profit organizations and “open source guys are all around me. Of course they do Windows too. Who doesn’t !

Tillsonburg Scout Association

Hi CL,

Have you tried using the Capterra filtering tools to work through your needs?

https://www.capterra.com/membership-management-software

So is MemberGear no longer free? You advertised it as open source. So was it always paid or is this a recent change?

Can you recommend software to manage an association where companies are the members.

Hello all,

I’m building web membership software and need requests. If you have some, please let me know what do you want at myros.net at gmail

Hi John,

You’re right, it appears sometime in the last few months that MembersGear has gone paid. I can no longer find the free download anywhere. When we do the next update we’ll remove them from the list.

[…] way to organize the memberships… online app?  Aysia suggested checking out this review:  https://blog.capterra.com/top-7-free-open-source-membership-management-software-products/. Samantha brought up the question of security and information sharing with external […]

Is there any recommendations for a trade chamber where the membership is offered to companies not individuals?

I want to throw Zenbership into the mix here. Zenbership (www.zenbership.com) is free open source software with all of the bells and whistles of the commercial alternatives. It features event planning, a CRM, a CMS, invoicing, subscription management, a shopping cart, e-mail campaigns, secure content delivery and so much more!

Looking for software for an Organization that coordinates other similar organizations within the artisan community.
A desktop application to be used by member bodies to collate their membership data is needed to populate our master database to be hosted online. Any ideas on software that will achieve this purpose, I’m at my wits ends.
Don’t have a website yet.

Pam, CC-Assist (https://www.capterra.com/membership-management-software/spotlight/144492/CC-Assist%20NET/Chamber%20Data%20Systems) and ChamberMaster (https://www.capterra.com/membership-management-software/spotlight/144469/ChamberMaster/MicroNet), while not free, were designed specifically with trade chambers and chambers of commerce in mind.

Jon, great add! We’ll have to get that included in the next update.

Thanks so much JP! 🙂

We will be soon starting our membership and donation campaign. Looking for a maximum of 1000 members over 3 years. Looking for something which has both and a payment gateway and sinks with quick books.

I am looking for a software which is free or low cost and can be used for
– memberships and donations
– works in India
– sinks with quick books.

There is also:
http://www.internet2.edu/products-services/trust-identity/grouper/

Grouper is an enterprise access management system designed for the highly distributed management environment and heterogeneous information technology environment common to Universities.

Hello I’m looking open source members management software or paid that can be place in our own server that has chat feature
Thanks

Hey …….

thanks everyone for your splendid work and with all the information about some different software that brings a difference in our society.
We really appreciate your effort and this platform.

well I’m a Secretary of a very small non profit organisation that has just started from the early February this year.
And I’m looking for a free app or software that can help us to create our logo as an organisation and some paperwork to keep the working process smooth ( i.e for events, campaign or other sort of perm flat ).

it must be able to run even in Southern Africa in terms of net work

Re GroupSpaces, mentioned in above article. Take my advice and stay away from it! When we first used it (before the originators sold it a year or so ago), it was fine and customer support was ok. Now, there is NO customer support; no phone number; no help desk and all emails go unanswered! To top it off, it is now bouncing all emails sent to particular addresses, e.g. ‘hotmail’, so we have no way of communicating with all our members.

Hiya, can you comment at all on the security on any of these? We are a small non-profit and have a membership that needs to be kept very private and could have safety implications for members if it were hacked. Does this mean that we would need to go with the costly databases?

[…] to management membership software is easy. After purchasing you can either employ a non-technical staff manage the system. A good person […]

[…] But before choosing any membership management software you should be aware of the features of a great membership management software. […]

Hey Leah,

I’ve got one more:
GumRoad.com
it may not be the best platform in this world, but I like it and find it very useful (at least for now).

Best regards,
Milan

Hi.

I represent a white label solution provider for the sports industry. We would be interested to explore the possibility of creating a professional white label management platform, do you think there would be a market for something like this?

Thanks!

Hi everyone,

I’m the co-founder of Raklet and we’re building the world’s leading online community management platform. You can manage your members, donors and any sort of contacts on our platform. It’s free up to 1000 contacts as we’d like to support small organizations. It’s still affordable if you have less than 2,500 contacts which is only $79/month.

Please checkout our reviews on Capterra as well.

https://www.raklet.com

Thanks,

I just want to update that SilkStart is not free now. I am always looking for software like this, Thanks for sharing.

I need to scan barcoded key tags with basic member information behind them. Have a welcome screen where members can scan in and out, and we capture their visits with a time/date stamp. Is there a free program that does this? HELP!

Can you give me to low cost membership software list ?

So great to see Wild Apricot at the top of the list! Thanks 😀

For anyone interested, here’s a full list of Wild Apricot’s free/paid features: http://www.wildapricot.com/pricing

Hi,
I’m looking for software to manage a not for profit charity membership who provide support services for children with Down Syndrome up to the age of 16. We are looking for a free service as we are completely self funding and any additional cost would take funds away from critical services.
I need to be able to manage basic member info, joining date, personal details, dietary requirements and be able to send donation reminders for annual subscriptions and event ticket fees plus share fundraising event details. We already have a facebook page and a website that if possible we could link to.
Do you have any suggestions on the best option for software? We have around 90 members currently and are expanding continually.
Thanks
Jo

Sorry to butt in again, but we just published a full guide on how to use Wild Apricot’s free account that might help: http://www.wildapricot.com/blogs/newsblog/2017/01/31/free-membership-management-software-wild-apricot 🙂

One potential pitfall for all the above software, is the software used by the hosting company that will host your membership software.

Our Family History Society used Fasthosts to host our website, and Account Manager Lite to manage our membership, and give our members access to the members’ only part of the website where we keep all our data files and back copies of our hjournal.

Fasthosts ‘upgraded’ their Apache server software, which stopped support of several dependencies, and our Account manage Lite stopped working, members couldn’t log in, and the Administrator was locked out. This was all due to paths to PERL being changed, and other issues concerning versions of PHP. Fasthosts was not interested in helping with 3rd party software residing on their servers, and the people at Account Manager Lite did not even respond to a request for help for the free version of their software, and have an expensive technical support service.

What is really need is a hosting company that also provides membership management facilities, so there is no passing the buck when problems happen, or when they decide to upgrade or change their hosting software.

Can anyone recommend such a company?

Looking to set up an alumni database with job title, graduating year, contact info, job sector. We want to allow younger alumni to connect with older alumni for mentoring, the database should be easily sorted by field, job and graduating year etc.

What site would be best for this?

Great list!
I am considering creating a separate site which I will make it be of membership type and remain with my content site. I will then send people to the membership site (in the same niche) until this one start moving on its own.
Would you advise creating it on a subdomain of the content site or to create a totally separated domain for the membership site?

Hi, I work for a nonprofit company in Thailand- we train underprivileged youth in socially contributing topics (family, environment, and social issues). We have already trained almost 1,000 youth during the past 3 years and we want to manage the list of members we have so we can reach out to them quickly and easier than with what we have been doing. We don’t have membership fees, I wonder if we need any software to help on his or are there any tools on any websites we can use? I would really appreciate if there are any comments or suggestions on this. Thanks so much!

Hello,
I am looking for a suitable software for a social movement of about 100 persons that will grow to up a million within the next two years.
Which of these will be the best bet?

Anyone have a membership management solution with easy integration to Zapier?
Or, integration to a learning management system like Thinkific?

We are looking for a software tool to be used by several high school booster programs under the umbrella PA. Is there a tool that will allow that type of customization? Would it be better for each booster to have their own subscription?

GymMaster’s trial is free and unlimited in members – and build specifically membership management in the health & fitness industry. Take a look at https://www.gymmastersoftware.com

You can check out our booking management software.

https://www.goplayr.com/Manager/signup

Excellent blog article just recently discovered as a result of having only within the past year become web tolerant. The comments are just as beneficial given they provide insight into what people have experienced and the answers offer more options.

My sole criticism of the article is there is no explanation at the very start as to what all of these options have in common: all provide access to their system that puts THEM — not you, the customer and club owner, as it ought to be — in control over the membership! This is a major, major potential problem. I’ve taught myself how to code and am in the process of creating my own platform to meet only my needs from the start, which is scalable — as our membership club grows, so does our system.

All of these limited software platforms are a disservice and cleverly marketing free services to get a club to trust them, then become hooked to them, then when the club is dependent on their system and established, the free option is removed like a rug under your feet and there is a word for this: deception/ horrendous business service.

Hi,

I am from India. I am part of a non-profit magazine which has subscriptions, to whom we mail the hard copy of magazine. At present, we manage the list of subscriptions on paper. To save a lot of energy, we want to switch to software. Is there an open source software, on which we can manually enter all the details of subscription for example, name, address, contact details , subscription date and subscription duration and then, on the eve of new issue of magazine, we can filter out the subscriptions which are about to expire?

Regards,
Akhil

Many optins here like Wild Apricot are not open source. They chatge you monthly fees and they host it in a cloud

I like others on the thread, need a solution that is COMPANY based, not individual based. Is there ANY solution out that was first built on the company model? There are many who say they are, but it was an afterthought. If there is not, here is an opportunity. Instead of having each person start with their own email addresses, have them start with the company’s domain name, then go from there, ie swta.org

I will be starting a nonprofit organization to provide academic services and resources to homeless K-12 students. I am NOT tech savvy and need to find, preferably a free membership software option, to manage approximately 250 student members. Students will create profiles and have to log in to access services/resources. Among the resources available to students will be an online school supply store where students “shop” free of charge, so no payments will be processed. What would be our best option? Please advise. Thanks.

Try PoolPass … free for up to 50 members. Simple, no website required.

Thanks very much for the list… test some of them and Admidio so far appears to be easy to get around with and modify.

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