The Top 5 Free and Open Source Hotel Management Software Solutions Compared

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Update 11/28/2017: This article has been updated to include an additional software solution and remove another that no longer met our criteria.

The great thing about hospitality is that it’s often free. Just think about all the times friends and family have invited you over and offered food, encouragement, and advice free of charge.

While the hospitality industry is a little less selfless, it operates on a similar concept: excellent service, something that should always accompany a hotel stay, no matter the room cost.

Hotel management software aims for this same level of excellence. Some solutions achieve this by providing outstanding support or a user-friendly interface. Most software provides such services for an associated cost or fee. Others—like your friends—offer it for free.

free and open source hotel management software

Free and open source hotel software gives even the smallest of operators the option to find a tool that works for them and their business.

There are a lot of software offerings out there, so we’ve collected the top five free and open source hotel management software solutions (presented in alphabetical order) to get you started.

We break down the pros and cons of each so you can decide which solution is right for you and get back to focusing on your customers. Let’s dive in.

1. Abacre Cloud Hotel Management System

free and open source hotel management software

Screenshot of Abacre’s website

This free cloud-based solution for hotels and motels is designed for Windows and browser-based interfaces. It works for properties of all sizes, from small, family run hotels up through larger chains.

Pros

  • Customizable user interface
  • Encrypted database and varying access privileges
  • Collects data and generates reports

Cons

  • Intended for Windows; Mac users must use the web-based interface option
  • Relies on / requires a stable internet connection

Have you used Abacre? Leave a review!

2. HotelDruid

free and open source hotel management software

HotelDruid’s scheduling dashboard

HotelDruid is an open source hotel management program developed by DigitalDruid.Net. While it’s free to download and install, if you’d like someone else to handle hosting and implementation DigitalDruid.Net offers paid hosting plans. Cost varies based on number of rooms, and caps at 250 units.

Pros

  • Configure room number and details
  • Group bookings
  • System backup
  • Operates in multiple languages

Cons

  • Number of options can be overwhelming
  • Clunky user interface

Have you used HotelDruid? Leave a review!

3. KWHotel Free

free and open source hotel management software

KWHotel’s scheduling dashboard

This free hotel management solution focuses on medium-sized and smaller hotel properties. For beachside destinations, it can accommodate yacht and surfboard rentals. KW Hotel offers upgrade options to two paid versions that include additional functionality.

Pros

Cons

  • Advanced features such as group reservations, meal management, multi-computer usage, and a customizable calendar are only available in paid version

Have you used KWHotel? Leave a review!

4. NOBEDS

NOBEDS is a top free and open source hotel management software solution

NOBEDS’ dashboard

NOBEDS is a free hotel and property management system compatible with Windows, Android, and iOS. It’s based in the cloud, letting you manage your hotel from anywhere. You can also opt for a no-install version if you just want to use it on the web. NOBEDS let you synchronize with a TV station, phone stations, or a point-of-sale system, allowing full integration with the services offered by your hotel.

Pros

  • Automatic booking confirmation
  • Automatic invoicing
  • Statistical data analysis tools
  • Create a free accommodation website
  • Free developer support

Cons

  • No 24/7 customer support

Have you used NOBEDS? Leave a review!

5. OTA Hotel Management

free and open source hotel management software

OTA Hotel Management’s dashboard

Released in June 2011, e-Novates’s OTA Hotel Management solution has been downloaded more than 33,700 times. The company also offers paid options that come with additional features. OTA Hotel Management is designed for small to medium-sized hotels.

Pros

  • Real-time online booking engine
  • Manage package rates
  • Supports English, Korean, Simplified Chinese, and Vietnamese

Cons

  • No secured login page
  • No password encryption

Have you used OTA Hotel Management? Leave a review!

Anything we missed?

What’s your favorite free and open source hotel management software solution, and why? Let us know in the comments!

If you want more information on some of these features, check out our list defining seven essential hotel software features.

Looking for Hospitality Property Management software? Check out Capterra's list of the best Hospitality Property Management software solutions.

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About the Author

Dan Taylor

Dan is a content writer at Capterra, specializing in hotel management, construction and real estate. Outside the office, he enjoys spending time with his family and friends, catching up with the latest offering from HBO or paying a visit to a new place.

Comments

Sadly KWhotel is not free, it’s a 40 day demo. Or can you provide me a full free version?

Hi Pycur! Thanks for leaving a comment!

There are actually three different versions of KWHotel (free, standard, and pro) for you to choose from, with the standard and pro versions requiring payment. I’ve linked to the free version in my post, so it should take your right to the page where you can download KWHotel Free without charge.

Hi Jennifer,

Great list you got here its very helpful.
Hotel management software are really widely used in the hospitality industry, especially in this era where almost everything is automated. And it is great that those who wants to try using hotel management software can download these free and open source hotel management software, even if it has some limitations/ user restrictions its still great to use, but if you are looking for more full featured hotel management software where you can ensure security in your business paid software are more recommended to use, right? 🙂

-Justine

Hi!

My name is Mariusz and I am the Support Team manager of KWHotel software.
I would like to clarify the case of KWHotel Free – it is not a demo; it is free of charge forever. After 30 days of using it you are only asked to submit a FREE registration which serves us statistical purposes only. After that you can use it as long as you want.

In case you have any further questions regarding KWHotel, feel free to contact me at support@kwhotel.com or Skype: kwhotel.

Mariusz Luzar
KWHotel Support Team Manager

Hi, are there any open source property management solutions you are aware of?

Hi Isaac,

In your case, I would check out our real estate management blog, which I also write for. Haven’t had the chance to write about open source property management there yet, but be sure to subscribe to the newsletter so you can know exactly when the post goes up.

Hope that helps!

Hello, there!
I’m kati and, unfortunately, I can’t download the free version of the kwhotel, I’ve already tried more than once to download it, but it was useless, the download stops at 99%, what should I do? I’m pretty sure it doesn’t depends on my internet connection, so could you, please, help me?
thanks a lot

Hi kati,

I would recommend getting in touch with the support team over at KWHotel. Perhaps they might be able to help solve the downloading problem you have. They have a contact page on their main site as well as a FAQ page that could have some answers for you.

Hey All

We have a free for life account – which is not open source (There’s a difference in being Free and Open Source)

Check it out and please let me know if you have any questions http://www.hotelextra.net

Thanks
Lauren

Dear Jennifer,

We are looking to source a Hotel Management System for a 60 room hotel in Victoria Island, Lagos, Nigeria. I am wondering if you have heard of a company called SlimTrader and their Hotel Management Platform called, Mobiashara? It is currently in development but they approached us claiming that ‘None of our competitors are tailoring their solution for sub Saharan African hotels. Our sub Saharan African focus is delivering a one stop SaaS platform for hotels that gives us a competitive advantage’. Do you have a view on both the platform and their claim?

This is very helpful as my tribe, Croatan Oyate, starts out with an RV Park. We need something to handle bookings for the spaces, and meal and other charges during their stay with us. Thanks for this effort.
– Wasaka

What about CloudHotelier?

https://www.capterra.com/hospitality-property-management-software/spotlight/155469/CloudHotelier/CloudHotelier

I would love to see it’s PMS listed here

Cheers

Hi,

My company does the OTA Hotel Management.
We now also offer a free version – not opensource – that has the following features that address the cons listed.
From version 2.9 just released.

Free version available to all genuine Hotels, Hostels, BnBs and Guest houses.

– Facebook ready online booking engine see https://www.facebook.com/eNovate for demo
– Free help on Youtube – eNovate Asia channel
– Up to 50 rooms
– Basic reporting
– Walk up/walkin functionality
– Daily, Weekly, Monthly and Hourly rates
– Database encryption for credit card numbers
– Google Authenticator One Time Password
– Linked to Google Analytics
– Works with our other modules OTA Tour, OTA Vehicle and OTA Golf.
– Customizable invoices, receipts and guest registration documents

Hi Neil
Trying to find the download link to version 2.9 that you mention, but can’t find it, please could you pesticide a link? Many thanks

Hi Jennifer,

My company is running a residential camp. which contains 7000 rooms in 3 different categories. Can you please suggest any Hotel Management Software Solutions for my requirement?

what about hotelDruid it seems a good solution but ther’s no one interesting by this solution?

Thanks for publishing this useful list. The content is very helpful. I am using GoFinix free hotel accounting software. Believe me, they provide amazing free services. Their freeware software comes with free SMS alert, email alert and much more. Visit https://www.gofinix.com/ and try it.

I managed my room availability with a smart excel sheet and happy with it .
I want to export the rooms availability to Booking, EXPEDIA for updating in these platforms. I need some open source to customize this transfer of info from excel to BOOKING/EXPEDIA.

Any suggestion ?

Thanks

I find RoomRaccoon’s ForeverFree PMS to be very helpful. It’s easy to use and completely free:

https://roomraccoon.com/en/free-reservation-system-hotel-bb

Hi there,

I am using KWHotel Pro for 3 years now as a PMS and i am absolutely impressed with the new updates. Every day it gets better and more easier to use.
As a channel manager i am using YieldPlanet for the three months and until today i have no problem, availability is automatically updated in seconds in up to 10 OTA’s.
Of course both are paid versions, although not a so high cost compared to other software’s.

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