Medical Software
Medical Practice Management

4 Most Popular Free Medical Scheduling Software Systems

Published by in Medical Practice Management

Missed appointments cost the U.S. healthcare system $150 billion every year, by one estimate.

In one case, a clinic lost a million dollars because of 14,000 no-shows over the course of a year.

Medical scheduling software can help with this problem. Practices save money by reducing the number of cancelled appointments, and patients miss fewer appointments—which ensures that they will get the care they need.

Small medical practices or solo practitioners might not have the budget for a full appointment scheduling system or electronic medical records (EMR) system, so free appointment scheduling software is a great way to get started if a clinic is not quite ready to pay for something or if they’re not sure they’ll use it.

This article looks at four of the most popular free medical scheduling software options. See the full list of free medical scheduling solutions here.

Remember, many EMRs and medical practice management systems (of which there are quite a few quality free options) already include medical scheduling as part of their entire suite of functionality. However, if a practice wants something specifically for appointments, here’s a list of the top free medical scheduling options, presented in alphabetical order. (See our methodology here.)

4 popular free medical scheduling software

10to8 is a cloud-based booking and scheduling software solution for small to large businesses in a variety of industries. While not specifically designed for medical practices, its features work well for any practice that is looking for appointment scheduling software. It provides users with a customized booking website where a patient can schedule appointments, pay for events and services, and access existing bookings.

Appointments are automatically synced with user calendars, and 10to8 integrates with Gmail, Outlook, iCal, and more. Patients can receive email and text message reminders. Users can maintain multiple calendars, if necessary, and can store notes, questionnaires, and other patient data.

Booking buttons and forms can be embedded into existing websites, and practices can also access a direct chat feature to talk with patients. Reporting features allow practices to track confirmed appointments, unpaid bills, and more. 10to8 also provides multi-language support and allows users to customize their dashboard with some of their pricing plans.

The free version of this scheduling software includes SMS and email reminders for patients, two-way calendar sync, online payments, and integrations with over 1,500 other applications. It includes two staff logins and comes with 100 appointments per month.

The free version doesn’t include customizable branding, so if a practice needs that or more than two staff logins, 10to8 has paid versions practices can upgrade to for an additional cost.

Email and phone support are offered.


Key features:

  • Appointment scheduling/online scheduling
  • Automated scheduling
  • Billing and invoicing
  • Confirmation and reminders
  • HIPAA compliance
  • Live chat
  • Mobile access
  • No-show tracking
  • Patient intake
  • Patient portal
  • Patient records management
  • Physician management
  • Recurring appointment
  • Video conferencing

Picktime is a cloud-based appointment scheduling software solution that enables medical practices to streamline processes related to staff management, meetings, reservations, appointments, customers, and more. A medical office can utilize the platform to share booking links with a patient, send email or text reminders, and reschedule medical appointments using a drag-and-drop interface.

Picktime’s online calendar allows healthcare professionals to book or rebook appointments per availability, manage holidays or leave using labels, and manage any recurring medical appointment across multiple locations. It lets users send custom SMS reminders about upcoming appointments to staff members and patients with the aim of reducing no-shows, double booking, and late check-in rates.

Picktime integrates with several third-party systems such as Facebook, WordPress, Stripe, Mailchimp, Weebly, and more. It lets practices request customer reviews, assign tasks to staff members, and manage permissions. Administrators can create, print, and download invoices with details about discounts, special offers, or products offered. It also helps businesses gain visibility into revenue and services on a centralized dashboard.

All of Picktime’s scheduling software features are unlocked immediately and are included in its free version. If a practice doesn’t have a website that has appointment scheduling, it offers a website creator as well.

Picktime is ideal for practices looking to move away from manual scheduling to a more automated system in order to decrease errors, such as double booking, that are caused by manual methods. It can also help improve staff management and reduce waiting times.


Key features:

  • Appointment scheduling and reminders
  • Automated scheduling
  • Billing and invoicing
  • Client management
  • Employee management
  • Group scheduling
  • Online booking and payments
  • Patient scheduling
  • Physician management
  • Recurring appointments

Sagenda is a cloud-based medical appointment scheduling software solution designed for a variety of businesses, including medical practices. It offers appointment booking solutions so that any patient can easily schedule appointments.

Practices can use Sagenda to share appointment booking links with a patient and send email and text reminders. The tool gets downloaded and installed onto existing clinic or practice websites, so it’s ideal for practices that already have a website.

Sagenda is optimized for mobile devices as well, so patients will have a smooth experience no matter where they’re booking from. Other features include unlimited appointment scheduling, email notifications to confirm and remind patients about an upcoming patient appointment, customizable service options, repeating scheduling, and reservation management.

Sagenda is simple and clean, and integrates as a plugin with a variety of different applications such as any HTML website, API, Drupal, Facebook, JavaScript, Joomla!, Squarespace, Typo3, Weebly, Wix, and WordPress.

The software is totally free, so users get access to every single feature right away.

While not the most robust solution as far as features are concerned, Sagenda does offer a clean medical scheduling software system that is completely free. It’s easy to integrate and if all a practice needs is appointment scheduling and simple email reminders, it will be set.


Key features:

  • Appointment scheduling
  • Confirmation reminders
  • Online booking
  • Patient scheduling
  • Physician management

Setmore is another cloud-based scheduling software platform designed for a variety of business sizes and industries. Again, though, it works perfectly fine for medical practices as a software scheduling tool.

Setmore’s customizable online booking page makes it simple to connect with patients for free. Practices can embed the online appointment booking functionality into their website or Facebook page.

Healthcare organizations can list availability and services offered, accept appointments 24/7, send automated appointment service reminders via email, and receive real-time updates about any upcoming medical appointment on either desktop or mobile. Other features include an online calendar, dashboard for staff member hours and costs, and push notifications.

The software also integrates with Teleport.video, allowing users to meet with clients virtually. Users can increase traffic to booking pages by adding a “book now” button to their website and social media platforms.

The free version is limited to up to four staff members, but also includes unlimited appointments, email reminders, payments with Square, a custom booking page, video meeting integration, and social media integration.

If text reminders are crucial for a practice’s success, SMS reminders are available, but only for paid users. If a practice does want to upgrade, it’s relatively inexpensive at just $9 per user, per month for one to two users, and just $5 per user, per month for three or more users. Both of the paid versions unlock every feature.


Key features:

  • Appointment management
  • Appointment scheduling/automated scheduling
  • Calendar and reminder system
  • Client database
  • Online booking and payments
  • Patient scheduling
  • Physician management
  • Point of sale (POS)
  • Real-time scheduling
  • Recurring appointments
  • Website integration

Additional resources for your medical scheduling software hunt

Our list of the top four free medical scheduling software systems can get you started on your software search. Reducing the missed appointment number is important for healthcare providers to not only provide a better patient experience, but to save money. To choose the one that best fits your needs, follow these steps:

  • Try out the features of the free versions and get feedback from your team members before deciding to upgrade.
  • Be sure to check out pricing information on Capterra’s software directory as well as vendor websites.
  • Read user reviews for specific products in Capterra’s directory and explore other highly-rated medical scheduling software tools.


How we chose the featured medical scheduling software products

In order to select the free medical scheduling software products listed here, we searched for systems that do two things:

Offer a free, stand-alone version of the software that is not a trial version that requires purchase after a limited amount of time, and

Meet our medical scheduling software market definition:

Medical scheduling software helps medical practices manage and organize the schedule of their patients, doctors, staff, and facilities. Private and group practices can use this software to arrange doctor visits and patient appointments and track home consultations. The software can also be used for handling visitation calendars, patient records, staff shifts, billing, and invoicing.

We selected the most popular products by choosing the highest-ranked in Google search results during the week of April 19, 2021.


Looking for Medical Practice Management software? Check out Capterra's list of the best Medical Practice Management software solutions.

About the Author

Comments

Comment by Joe Wrightson on

Thanks for this very helpful list of software tools JP. Are there any other software platforms available now since this article is a little dated? Perhaps a link to a more recent article or do you plan on updating this one? Thanks in advance and thanks again.

Comment by Michael Scheno on

Good morning,

My name is Michael Scheno. I’ve come across Capterra, and really love the content you are providing on your blog surrounding the medical community.

I am the Content Manager at Strategic Funding, which has been recognized by customers and the industry as one of the most reliable and respected names in small business financing. We have a big foot print in educating the small business community including medical practitioners! And will have a lot of useful information to share soon for this industry.

I would like to possibly discuss a partnership regarding content.

Please let me know if we are able to discuss further. I’m looking forward to hearing from you!

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Kind regards,
Mike

Pingback by Why Your Practice Should Adapt to Online Scheduling on

[…] Reminds Patients Online scheduling tools often include automatic appointment reminders, reducing the amount of time staff spend on calling […]

Comment by Dr. Manoj Kumar Khemani on

Thanks for this comprehensive list of software. Precisely what I needed. I like Docmein but I will check out a few of them before making the final decision.
–Dr. Manoj Kumar Khemani

Pingback by Is Your Appointment System Working For Your Practice? - World Class Digital Marketing on

[…] options available for practice management software.  You can find an interesting article here:  The Top 7 Free Medical Scheduling Software Systems.  UpStart Internet Marketing specializes in Digital Marketing for Medical or Dental practices. […]

Comment by Nidhi Agrawal on

Technology never ceases to amaze me. Every other say there are new developments and even more interesting things being talked about for future. Endless possibilities makes me even more curious.
Wonderful insights here at you blog. Shall keep watching this space for more! 🙂

Comment by Fran F. on

.MD sites are NOT FREE for medical professionals.

Pingback by Examples and Types of Medical Software on

[…] 31% of all physician visits are missed, causing a loss of up to 14% of a clinic’s total annual income. [source: Capterra] […]

Comment by joe benza on

You failed to mention Dr. Now free services on any .MD city website across the USA, which is a free service for doctors to book open appts or cancelled appts online and have patients in immediate need fill these appts. It helps the doctor pick up new patients and families while helping the patient get in to a good doctor asap. Follow them on Twitter at http://www.twitter.com/DrNowFree or visit http://www.YourCity.MD sites like http://www.NYC.MD or http://www.LA.MD etc

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Comment by JP Medved on

David, great to hear! Please keep us updated as new features are added to Sagenda.

-J.P.

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Comment by David on

Thank you for including Sagenda in your Top 7 Free Medical Software Systems. Sagenda is targeting the healthcare industry among others; while it’s perfectly true that it appears a bit too simple for medical scheduling, Sagenda is a software released by Iteration in summer 2014 which means that our team of developers is constantly improving it by adding new complex features. Sagenda will soon integrate aspects like SMS notifications, recurring appointments or calendar sync functions.
We value the input of our users and welcome any suggestions, so feel free to drop us a line at http://www.sagenda.com/#contact-us

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