Project Management

The Highest-Rated Project Management Software Tools to Help Your Business Succeed in 2022

By | 10 min read | Published

The pandemic has forced more businesses than ever to operate remotely, which not only calls for better project management, but also smooth collaboration amongst remote team members.

Project management software can meet these needs, and more. Our survey found that 60% of project managers say they are better able to accurately estimate a project’s timeline when using a project management tool and 55% say that they are able to use project resources more effectively.

So whether you’re a small-business owner or a project manager in a large enterprise, investing in a cloud-based tool such as project management, task management, or project portfolio management has become the need of the hour.

To save you time and effort, we’ve curated a list of the top 9 project management products that stand out among 294 tools across 25 software categories, according to feedback from thousands of real users. This list will help you compare different options in order to find the software solutions that best meet your project management needs.

To help you understand what you can expect from these project management tools, we’ve highlighted key features, Capterra Shortlist reports that each product appears in, and a few user reviews for each product. We’ve also captured popularity scores for featured products in this list; the popularity score is weighted out of 100 points and is calculated using the Shortlist methodology.

Products are ordered based on their inclusion in Shortlist reports, from most report appearances to fewest; read more about our selection methodology here.

9 top-rated project management tools

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Key Features:

  • Project management
  • Inventory tracking
  • Dashboards
  • Product management
  • Workflow management
  • Project planning
Trial/Free Version:
Free Trial
Free Version
Starting price:

$8 per user, perw month

Support options:

Knowledge base, 24/7 customer support, help center, webinars

Device Compatibility:

Screenshot:

Shortlist popularity score: 92 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Project Portfolio Management, Resource Management, Business Process Management, Professional Services Automation, Time & Expense, Business Management, Product Roadmap, Workflow Management, Product Management, Strategic Planning, Project Planning, Project Tracking, Gantt Chart

To show you how reviewers feel about monday.com, here are some of the most positive excerpts from reviews on Capterra:

Pros
  • Monday.com as good user interface which is easy to use and the looks are awesome” —Small business, information technology and services, IT engineer
  • “The best feature of monday.com is its ability to help you integrate your tasks into your calendar” —Enterprise business, internet, business development and strategy
  • “Customer service has been quick and awesome any time I needed to reach out” —Small business, marketing and advertising, marketing
Source
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Key Features:

  • Project portfolio management
  • Task management
  • Time tracking
  • Advanced analytics
  • Resource management
  • Project tracking
Trial/Free Version:
Free Trial
Free Version
Starting price:

$9.80 per user, per month

Support options:

Help center, email, chat, phone

Device Compatibility:

Screenshot:

Budgeting
Budgeting

Shortlist popularity score: 78 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Project Portfolio Management, Resource Management, Professional Services Automation, Business Management, Product Roadmap, Workflow Management, Product Management, Strategic Planning, Project Planning, Project Tracking, Gantt Chart, Scheduling, Calendar

To show you how reviewers feel about Wrike, here are some of the most positive excerpts from reviews on Capterra:

Pros
  • “It is great at keeping my tasks for the day and week so well organized”—Enterprise business, hospital & healthcare, HR manager
  • “If you have someone who is super organized and sets a good example for what to put in each task, it can go a long way”—Small business, broadcast media, communications director
  • “The ability to customize each step of the workflow is most important for us”—Small business, graphic design, senior designer & photographer
Source
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Key Features:

  • Project management
  • Resource management
  • Content management
  • Project portfolio management
  • Strategic planning
  • Workflow management
Trial/Free Version:
Free Trial
Free Version
Starting price:

$7 per user, per month

Support options:

Community, 24/7 global phone support, knowledge base, online support

Device Compatibility:

Screenshot:

Real-Time Dashboards
Real-Time Dashboards

Shortlist popularity score: 94 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Project Portfolio Management, Resource Management, Business Process Management, Professional Services Automation, Time & Expense, Workflow Management, Product Management, Strategic Planning, Project Planning, Project Tracking, Gantt Chart

To show you how reviewers feel about Smartsheet, here are some of the most positive excerpts from reviews on Capterra:

Pros
  • “As an accountant I saw a spreadsheet like thing and shouted hurrah I get this”—Small business, medical devices, CFO
  • “Theyre so easy to customize and they have great webinars that can help support you”—Small business, computer software, customer success program manager
  • “Other Project Management tools are great, but for those of us that like the EXCEL look and feel, you will find Smartsheet super easy to adopt and you will love the awesome features it provides”—Small business, telecommunications, director of IT & project management
Source
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Key Features:

  • Task management
  • Document management
  • Resource management
  • Workflow management
  • Project planning
  • Aadvanced reporting
Trial/Free Version:
Free Trial
Free Version
Starting price:

$5 per user, per month

Support options:

24/7 support, email, community, knowledge base

Device Compatibility:

Screenshot:

Board View
Board View

Shortlist popularity score: 85 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Resource Management, Product Roadmap, Workflow Management, Product Management, Strategic Planning, Project Planning, Project Tracking, Gantt Chart

To show you how reviewers feel about ClickUp, here are some of the most positive excerpts from reviews on Capterra:

Pros
  • “ClickUp is coming in strong with its capabilities and at a great price”—Small business, marketing and advertising, content manager
  • “The cost-benefit is very good and provides much more functionality than the competitors”—Small business, information services, IT service engineer
  • “Terrific software with task scheduling. Reliable with project reporting on real-time”—Small business, logistics and supply chain, database administrator
Source
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Key Features:

  • Project management
  • Project accounting
  • Resource management
  • Workflow management
  • Professional services automation
  • Project tracking
Trial/Free Version:
Free Trial
Free Version
Starting price:

$29 per user, per month

Support options:

Help center, email, chat, video library, live webinars, support sessions

Device Compatibility:

Screenshot:

Shortlist popularity score: 86 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Project Portfolio Management, Resource Management, Professional Services Automation, Time & Expense, Workflow Management, Project Planning, Project Tracking, Gantt Chart

To show you how reviewers feel about Forecast, here are some of the most positive excerpts from reviews on Capterra:

Pros
  • “If using Harvest, Forecast is a perfect tie-in for simple resource management”—Small business, information technology and services, director of project management
  • “Very suitable as well if there is a variety of projects and you need some organization”—Small business, media production, producer
  • “It helped me to save time and I could keep track of the many projects the team had and prioritize them”—Small business, media production, producer
Source
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Key Features:

  • Time management
  • Project portfolio management
  • Task management
  • Resource management
  • Workflow management
  • Advanced analytics
Trial/Free Version:
Free Trial
Free Version
Starting price:

$12 per user, per month

Support options:

Community, self-service knowledge base, 24/7 support, chat

Device Compatibility:

Screenshot:

Utilize Gantt view in Hive to map out team-wide projects, assess pacing, and monitor progress.
Utilize Gantt view in Hive to map out team-wide projects, assess pacing, and monitor progress.

Shortlist popularity score: 100 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Project Portfolio Management, Resource Management, Workflow Management, Product Management, Strategic Planning, Project Planning, Project Tracking, Gantt Chart

To show you how reviewers feel about Hive, here are some of the most positive excerpts from Capterra reviews:

Pros
  • “Hive does a fantastic job of allowing us to communicate progress and share files and news in a highly organized way”—Midsize business, information technology and services, senior director of product marketing
  • “Flexible and easily accessible, I like to switch through different operating systems and still be able to use Hive”—Enterprise business, research, researcher
  • “The multiple view options helps us to look at progress from different perspectives and gauge where we are”—Small business, construction, manager
Source
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Key Features:

  • Task management
  • Project portfolio management
  • Dashboards
  • Time tracking
  • Workflow management
  • Resource management
Trial/Free Version:
Free Trial
Free Version
Starting price:

$10.99 per user, per month

Support options:

Help center, community forum, online help, 24/7 support

Device Compatibility:

Screenshot:

Create Task Lists
Create Task Lists

Shortlist popularity score: 96 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Project Portfolio Management, Resource Management, Workflow Management, Product Management, Strategic Planning, Project Planning, Project Tracking, Gantt Chart

To show you how reviewers feel about Asana, here are some of the most positive excerpts from Capterra reviews:

Pros
  • “The best part is the locality of all tools is easily accessible and user-friendly”—Small business, computer software, freelancer
  • “You can give shout-outs to other team-members and celebrate each others accomplishments”—Enterprise business, financial services, payment specialist
  • “The layout of everything is super intuitive. What we get for the free account is really awesome”—Small business; health, wellness, and fitness; program director
Source
Visit Website

Key Features:

  • Task management
  • Resource management
  • Workflow management
  • Project tracking
  • Goal setting
  • Dashboards
Trial/Free Version:
Free Trial
Free Version
Starting price:

$5 per user, per month

Support options:

Email, community forum, help center

Device Compatibility:

Screenshot:

Shortlist popularity score: 97 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Resource Management, Product Roadmap, Product Management, Strategic Planning, Project Planning, Project Tracking

To show you how reviewers feel about Trello, here are some of the most positive excerpts from Capterra reviews:

Pros
  • “Its amazing how easy to use and user-friendly this software is. Super useful, for every kind of thing”—Small business, marketing and advertising, freelancer
  • “It is a great way to encourage and reward individual growth as well as the entire team”—Small business, recreational facilities and services, office administrator
  • “The title says it all, if you like to be organized then this is fantastic software—Small business, transportation/trucking/railroad, owner
Source
View Profile

Key Features:

  • Resource management
  • Demand management
  • Project management
  • Task management
  • Workflow management
  • Budget management
Trial/Free Version:
Free Trial
Free Version
Starting price:

Info not available

Support options:

Phone, help center, training

Device Compatibility:

Screenshot:

Strategically plan work
Strategically plan work

Shortlist popularity score: 75 out of 100

Recognized in these Capterra Shortlist reports: Project Management, Task Management, Project Portfolio Management, Resource Management, Professional Services Automation, Time & Expense, Workflow Management, Strategic Planning

To show you how reviewers feel about Workfront, here are some of the most positive excerpts from Capterra reviews:

Pros
  • “The client can easily use the tools at the top of the page to highlight or point to what they want changed”—Small business, marketing and advertising, sales assistant
  • “Workfront is a very powerful and robust in term of its project management and tracking capabilities”—Midsize business, marketing and advertising, digital data analyst
  • “Very user friendly and easy to explain to new clients even over the phone”—Small business, marketing and advertising, sales assistant
Source

Which project management tool is best for your business?

While there may not be such a thing as the “perfect project management tool,” you can find one that meets the particular needs of your business. It could be a stand-alone project management tool that can cater to your basic project management needs or a project portfolio suite that covers everything from collaboration to document management to resource management.

Find more helpful software with Capterra’s Shortlist reports

Capterra’s Shortlist reports have been a valuable resource for software buyers for many years. To create each of these reports, we score vendors on two dimensions: User ratings and popularity.

The ratings component is plotted on the X-axis and considers the overall user ratings of products based on reviews written in the last 24 months. Users rate products on a scale of 1 star (lowest) to 5 stars (highest).

The popularity component is plotted on the Y-axis and considers average monthly search volume for a standardized set of keywords for each product, as derived by a proprietary search methodology, as well as the position of the vendor’s domain on the search engine results page (SERP) for each keyword. This is a measure of user interest and relevance used as a proxy for popularity.

Each score (ratings and popularity) is weighted and scaled to a value between 1-50.

To learn more about our Shortlist methodology, read our full explanation here.


Methodology

We looked at all the products that were placed in project management Shortlist reports released in 2021. Then we organized each product based on the number of reports it appeared in.

These are the Shortlist reports that we considered: Project Management, Task Management, Project Portfolio Management, Resource Management, Business Process Management, Professional Services Automation, Time & Expense, Business Management, Product Roadmap, Workflow Management, Product Management, Strategic Planning, Project Planning, Project Tracking, Gantt Chart, Scheduling, Calendar

We have also included the popularity scores for each of the project management tools that made it to this Shortlist report for project management. These popularity scores were calculated for featured products in this list using the Shortlist methodology, and weighted out of 100 points.

We conducted this analysis based on reviews and ratings data as of November 23, 2021. In order to present the most up-to-date information, the product cards above show real-time ratings. Please note that this means the ratings value in the product card may not reflect the ratings value at the time of analysis.

Note: Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, word count and topic coverage. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. We are only highlighting examples of excerpts with the highest positive sentiment scores in this document. Excerpts represent user opinion and do not represent the views of, nor constitute an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar.

Disclaimer: The full text of the reviews excerpted are from published reviews on Capterra.com for the associated product in the listed category on the date this content was published. Capterra makes no guarantee that the reviews will remain posted for the entire period this report is active.

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Looking for Project Management software? Check out Capterra's list of the best Project Management software solutions.

About the Author

Priyanka Aggarwal

Priyanka Aggarwal

Senior Market Research Specialist at Capterra, loves to research and is passionate about helping small-business owners in their software selection journey. M.B.A in Marketing and B-tech in Electronics and Communication. Based in New Delhi. I love infusing creativity into everything, from projects, art, and to FOOD. I enjoy watching cricket and binge watching shows on Netflix, listening to music, and creating catchy content for small businesses.

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